--- title: "Thetford Town Council Site Maintenance Contract" ocid: "ocds-b5fd17-302e4293-262b-4fe1-ac3e-7a62eaf5fed5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-302e4293-262b-4fe1-ac3e-7a62eaf5fed5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-302e4293-262b-4fe1-ac3e-7a62eaf5fed5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-302e4293-262b-4fe1-ac3e-7a62eaf5fed5.json" source: "Contracts Finder" current_stage: "Tender" buyer: "Thetford Town Council" published: "2019-11-21" --- # Thetford Town Council Site Maintenance Contract Buyer: Thetford Town Council Current stage: Tender OCID: ocds-b5fd17-302e4293-262b-4fe1-ac3e-7a62eaf5fed5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-302e4293-262b-4fe1-ac3e-7a62eaf5fed5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-302e4293-262b-4fe1-ac3e-7a62eaf5fed5.json) ## Summary Thetford Town Council is currently in the tender stage for the "Thetford Town Council Site Maintenance Contract," aimed at securing grounds maintenance services including grass cutting and litter picking, scheduled for 1 April 2020 to 31 March 2025. The total contract value is £30,000, with submissions due by 13 December 2019. Interested parties are required to submit detailed quotations, including annual costs for each contract year and various compliance documents. The contract will be managed monthly based on invoiced work, and any additional tasks will require separate orders. The tender is classified under landscape gardening services with delivery required in Thetford, Norfolk, postal code IP24 2PH. This contract presents an excellent opportunity for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) specialising in landscape gardening and maintenance services. Providers with expertise in grounds maintenance, environmental management, and those equipped with public liability insurance and robust health and safety policies would be particularly well-suited to compete for this contract. Engaging in this procurement opportunity could significantly enhance the winning contractor's portfolio and contribute to sustained business growth in the local area. ## Notice Thetford Town Council is seeking tenders for the grounds maintenance including grass cutting, litter picking, watering of floral displays for the period of 1 April 2020 - 31 March 2025. TTC/19/004 Overall Requirement This is a five year contract with a reserved annual break clause by Thetford Town Council (to be the subject of an annual satisfactory performance review of the contractor). Quotation Requirements: * Written quotation (Annual Cost per year - Years 1 to 5 showing inflationary increases if desired) i.e. Year 1 - PSxx.xx Year 2 - PSxx.xx Year 3 - PSxx.xx Year 4 - PSxx.xx Year 5 - PSxx.xx * Copy of public liability insurance * Copy of company Health and Safety Policy * Sample Method Statements * Sample Risk Assessments * The council has an expectation that contractors will include a copy of their environmental strategy/policy which explains how your company takes care of the environment. It may include recycling, energy use, and ways of improving biodiversity. Failure to supply any of the above will result in the Tender being rejected. Contact name and number: Tina Cunnell, Town Clerk, (01842) 754247. Quotations to be received by Friday the 13th of December 2019 the winning contractor will be contacted by Friday the 7th of February 2020. The contract will be paid monthly (on invoice). The regular annual cost divided monthly over the period April - March (inclusive). Any additional works commissioned during the month should have a separate order number and be itemised and invoiced separately. Sealed inner envelopes to be clearly marked 'Tender - Grounds Maintenance, For the Attention of the Town Clerk, Thetford Town Council. Postal Address: The Carnegie, Cage Lane, Thetford, Norfolk, IP24 2DS. Tel: 01842 754247. Details of the winning contract will be published IAW Local Government Transparency Code 2014. Tina Cunnell Thetford Town Clerk General Notes for Contractors: 1. Please itemise the quotation per section using the attached tables. 2. Please note that where there is grass cutting it is expected that the area is litter picked before mowing. 3. Where hedge cutting and leaf clearance activities take place the arisings should be cleared to a designated area on site. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/414ca03e-81f5-4a9b-9b6e-7dfbb1c1a4b3 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Nov 2019 | | Submission deadline | 13 Dec 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Apr 2020 - 31 Mar 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £30,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Thetford Town Council | | Locality | THETFORD | | Postcode area | Ipswich | | Postcode | IP24 2DS | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH5 Norfolk | | ITL 3 | TLH53 Breckland and South Norfolk | | Local authority | Breckland | | Electoral ward | Thetford Castle | | Westminster constituency | South West Norfolk | | Delivery location | Not specified | ## CPV Codes ### Divisions - 71 - Architectural, construction, engineering and inspection services - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services ### Codes - 71421000 - Landscape gardening services - 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services ## Release History - 21 Nov 2019 at 14:48 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/414ca03e-81f5-4a9b-9b6e-7dfbb1c1a4b3 - 30 Oct 2019 at 18:14 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/414ca03e-81f5-4a9b-9b6e-7dfbb1c1a4b3 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/414ca03e-81f5-4a9b-9b6e-7dfbb1c1a4b3 21st November 2019 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/76d05ddc-ffa0-4f38-8f78-939390b21a48 Tender Specification - https://www.contractsfinder.service.gov.uk/Notice/Attachment/1eca851a-2de7-471d-b69d-aa10400ace2b Detailed Allotment Maps - https://www.contractsfinder.service.gov.uk/Notice/Attachment/e452a8b5-18e9-447c-8fd2-82c5234809e6 Detailed play park maps ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-302e4293-262b-4fe1-ac3e-7a62eaf5fed5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-302e4293-262b-4fe1-ac3e-7a62eaf5fed5.json.