--- title: "Provision of a Research Management and Collaboration Solution" ocid: "ocds-b5fd17-305b9206-ffdd-4e01-a95f-85d0bbaf3736" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-305b9206-ffdd-4e01-a95f-85d0bbaf3736" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-305b9206-ffdd-4e01-a95f-85d0bbaf3736.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-305b9206-ffdd-4e01-a95f-85d0bbaf3736.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY OF SOUTHAMPTON" published: "2019-01-31" --- # Provision of a Research Management and Collaboration Solution Buyer: UNIVERSITY OF SOUTHAMPTON Current stage: Tender OCID: ocds-b5fd17-305b9206-ffdd-4e01-a95f-85d0bbaf3736 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-305b9206-ffdd-4e01-a95f-85d0bbaf3736) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-305b9206-ffdd-4e01-a95f-85d0bbaf3736.json) ## Summary The University of Southampton is seeking tenders for the provision of a Research Management and Collaboration Solution, with a focus on software development and IT services. This procurement falls under the category of "Software package and information systems," and is targeted at businesses in the technology sector, particularly those that specialise in innovative software solutions. The tender period concludes on 4th March 2019, and the contract is set to commence on 30th October 2019, extending until at least 31st March 2028, with a total estimated contract value of £4.5 million. This tender presents a significant opportunity for technology firms, especially small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), to engage in a competitive procurement process. Businesses that can showcase their expertise in delivering effective research management solutions and demonstrate a capacity for supporting ongoing technological developments will be well-positioned to compete. Companies that find success in this tender will play a crucial role in aiding the University of Southampton in streamlining and enhancing its research funding administration. ## Notice The University of Southampton has been awarded a contract to continue the administration of research funding on behalf of The Department of Health and Social Care. The new contract commenced on 1.4.2018 and will run initially up to 31st March 2023 with an option to extend for a further 4 years. In order to meet the requirements of the new contract the University will be replacing its current Grants Management platform. We are seeking an innovative technology provider to deliver a Research Management and Collaboration Solution that will support core business processes, facilitate interoperability with partner organisations and third party systems, and aid us in meeting contractual commitments to simplify and expedite the commissioning of research. We are seeking to engage a technology provider who can deliver technical solutions, support the ongoing development and innovations for the solution and provide advice to meet our business need. Additional information: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In- Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'.Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Please note that dates and information on Intend will take precedence over any information on Contracts Finder. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting Contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/752f15c6-4792-426a-8618-dca7677e9765 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Competitive procedure with negotiation (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 31 Jan 2019 | | Submission deadline | 4 Mar 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Oct 2019 - 31 Mar 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £4,500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF SOUTHAMPTON | | Locality | SOUTHAMPTON | | Post town | Southampton | | Postcode | SO17 1BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ32 Southampton | | Local authority | Southampton | | Electoral ward | Portswood | | Westminster constituency | Southampton Test | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 31 Jan 2019 at 16:36 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/752f15c6-4792-426a-8618-dca7677e9765 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/752f15c6-4792-426a-8618-dca7677e9765 31st January 2019 - Opportunity notice on Contracts Finder ## Notice URLs - http://in-tendhost.co.uk/universityofsouthampton - https://intendhost.co.uk/universityofsouthampton ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-305b9206-ffdd-4e01-a95f-85d0bbaf3736. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-305b9206-ffdd-4e01-a95f-85d0bbaf3736.json.