---
title: "Procurement of Education Management System"
ocid: "ocds-b5fd17-33a61440-e3a9-4ce6-af1a-f7b875219d5b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-33a61440-e3a9-4ce6-af1a-f7b875219d5b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-33a61440-e3a9-4ce6-af1a-f7b875219d5b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-33a61440-e3a9-4ce6-af1a-f7b875219d5b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HULL CITY COUNCIL"
published: "2022-12-15"
---

# Procurement of Education Management System

Buyer: HULL CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-33a61440-e3a9-4ce6-af1a-f7b875219d5b

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## Summary

The Hull City Council is seeking to procure an Education Management System (EMS) and Client Caseload Management System through a selective procurement process. The contract, with a value of £1,120,000 GBP, will aim to improve IT systems, accessibility of information, and reduce administrative burdens. The procurement stage is currently in the award phase, with a contract period starting from 1st February 2022 to 31st January 2027. The procurement method is a competitive procedure with negotiation.

This tender by Hull City Council presents an opportunity for businesses providing educational software solutions and related services to compete for a sizeable contract. Companies with proven expertise in developing and deploying Education Management Systems tailored for local authorities, with a focus on efficient data management and seamless integration, would be well-suited to meet the council's requirements. This tender emphasises the importance of improving service delivery through advanced technology solutions and effective data management.

## Notice

Hull City Council is looking to procure a deployable, cloud based Education Management System (EMS) for use across the education team within the authority. The Council is looking for providers who are interested in bidding for this contract who have a developed solution currently deployed within other Local Authority environments of a similar size to Hull and whose solution can provide a data driven approach to support and help deliver the service areas requirements with its internal and external stakeholders. The programme aims to deliver; * deliver efficiencies through the improved use of IT systems, particularly through improving the connection between School MIS and the EMS. * improve accessibility and usability of management information. * increase face to face time with children, young people and their families. * support agile working. * reduce the administration burden on front line staff. * reduce the total cost of systems and provide seamless integration with other council IT systems as required. * Provide a single point of access to all the relevant internal and external users including but not limited to children, parents, professionals or carers. The solution itself must be able to at least offer the following services, complying with all statutory guidance as required; * Address Management * Admissions & Transport * Attainment & Results * Business to Business Data Exchange (B2B) & Data Management * Children's Support Services Case Management o Child Missing Education o Children Looked After Virtual School o Education Welfare o Education Welfare Prosecutions o Education Phycology o Elective Home Education o IPASS - Integrated Physical & Sensory Support Service (Hearing, Vision & Sensory) o Priority Families * Children in Entertainment and Employment * Data Collection & Management * Early Years * Fair Access and Exclusions * Family information service * Free School Meals * GIS Routing and Distance Calculations. * Governors * Pupil Planning * Safeguarding Children in Education * SEN & EHCP * SEND Parent Portal * SEND Professionals Portal - for professionals use for plans * SQL, Scheduled Tasks and Email Functionality * Reporting and Business Intelligence (SQL, SSRS & Crystal Reports) * System Administration * Training Manager (used by Governors and Early Years) * Transport (Home to School Bus Passes) * Virtual Schools and ePEP The authority is also seeking to procure its Client Caseload Management System (CCIS) as part of this tender, with the goal of improving data flows between the services ensuring that all involved parties are presented with up to date and accurate information that they need to deliver an effective service.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/92bc9ede-df19-4a93-b1de-f89e316b63af |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation (above threshold) |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Dec 2022 |
| Submission deadline | 1 Sep 2021 |
| Future notice date | Not specified |
| Award date | 22 Nov 2022 |
| Contract period | 18 Nov 2022 - 17 Nov 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,120,000 |
| Lots value | Not specified |
| Awards value | £850,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HULL CITY COUNCIL |
| Locality | HULL |
| Post town | Hull |
| Postcode | HU1 2AG |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE1 East Yorkshire and Northern Lincolnshire |
| ITL 3 | TLE11 Kingston upon Hull, City of |
| Local authority | Kingston upon Hull, City of |
| Electoral ward | St Andrew's & Docklands |
| Westminster constituency | Kingston upon Hull West and Haltemprice |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ACCESS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48190000 - Educational software package

## Release History

- 15 Dec 2022 at 10:22 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/92bc9ede-df19-4a93-b1de-f89e316b63af
- 29 Jul 2021 at 15:54 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/609d0cc9-ba4e-4045-a78e-36c7426cb328

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/92bc9ede-df19-4a93-b1de-f89e316b63af
  15th December 2022 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/609d0cc9-ba4e-4045-a78e-36c7426cb328
  29th July 2021 - Opportunity notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-33a61440-e3a9-4ce6-af1a-f7b875219d5b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-33a61440-e3a9-4ce6-af1a-f7b875219d5b.json.