--- title: "Maintenance of Parish Green Spaces in Exminster" ocid: "ocds-b5fd17-33f3bf29-6ff6-4b66-9ed9-87c4e025946d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-33f3bf29-6ff6-4b66-9ed9-87c4e025946d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-33f3bf29-6ff6-4b66-9ed9-87c4e025946d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-33f3bf29-6ff6-4b66-9ed9-87c4e025946d.json" source: "Contracts Finder" current_stage: "Planning" buyer: "Exminster Parish Council" published: "2026-08-20" --- # Maintenance of Parish Green Spaces in Exminster Buyer: Exminster Parish Council Current stage: Planning OCID: ocds-b5fd17-33f3bf29-6ff6-4b66-9ed9-87c4e025946d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-33f3bf29-6ff6-4b66-9ed9-87c4e025946d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-33f3bf29-6ff6-4b66-9ed9-87c4e025946d.json) ## Summary Exminster Parish Council intends to procure regular and proactive maintenance of more than nine hectares of public green space across over a dozen locations in Exminster. The work is environmental grounds maintenance, classified under CPV 77310000, with tree pruning and hedge trimming also included under CPV 77340000. Services may cover grass cutting, collection and strimming; hedge trimming and pruning; flower beds and planters; weed control; small tree planting and maintenance; watering; disposal; and riparian work along a brook to remove debris and maintain water flow. The wider service also includes additional grass cutting on verges and footpaths managed by Devon County Council, and play areas managed by Teignbridge District Council. The Council requires environmentally friendly management and prohibits pesticides on soft surfaces. This procurement is at the planning stage and is currently an early market engagement exercise, seeking expressions of interest and information from potential suppliers rather than inviting tenders. The Council expects responses by 11 September 2026, which is the engagement end date. It will use the information gathered to understand supplier capability, experience and interest, and may subsequently issue a formal Invitation to Tender. No contract procedure, tender deadline or contract value has been settled in this planning exercise. Respondents are asked to provide company details, relevant experience and qualifications, available equipment and resources, staffing and subcontracting arrangements, similar-contract references, insurance and certification details, and any additional services they can offer. The planned service should suit specialist grounds maintenance, landscaping and arboricultural contractors, including small and medium-sized businesses and voluntary, community or social enterprises. Relevant capability includes managing multiple public sites, routine grass and hedge work, planting and maintaining trees and flower beds, non-pesticide weed control, watering, waste disposal and practical work beside waterways. Suppliers should be prepared to demonstrate suitable equipment, workforce capacity and arrangements for any subcontractors. The Council is likely to favour businesses with experience of comparable contracts, particularly for councils or other public bodies. Useful evidence includes public liability insurance, a waste carrier licence, chemical-handling certification where relevant, staff qualifications and credible references. Additional complementary services may strengthen a future response. ## Notice Exminster Parish Council (the "Council") owns over nine hectares of public green space at more than a dozen locations within the parish which requires regular and proactive maintenance. In addition, it also provides additional grass cuts to the verge sides and footpaths managed by Devon County Council and play areas managed by Teignbridge District Council. The Parish Council has published policies which mandate that its green spaces are managed in an environmentally friendly manner and prohibits the use of pesticides on soft surfaces. The Council is now seeking expressions of interest from qualified and experienced contractors for the maintenance of these green spaces. This RFI is intended to gather information to help the Council understand the capabilities, experience, and interest of potential service providers. Scope of Services The maintenance services may include, but are not limited to: * Grass cutting, collection and strimming * Hedge trimming and pruning * Maintenance of flower beds and planters * Weed control * Small tree planting & maintenance * Watering * Riparian water work along the length of a brook to remove debris and allow free flow * Disposal Submission Requirements Interested contractors are invited to submit the following information: * Company name, address, and contact details * Overview of relevant experience and qualifications * List of equipment and resources available * The number of people employed, and whether any subcontractors are utilised * References from similar contracts (preferably with other councils or public bodies) * Confirmation of insurances held and any relevant certifications (e.g., public liability, waste carrier license, chemical handling) * Any additional services offered over and above those listed in the Scope of Services above. Evaluation and Next Steps This RFI is for information-gathering purposes only and does not constitute a solicitation or offer to contract. Based on the responses received, the Parish Council may issue a formal Invitation to Tender (ITT) at a later date. Submission Instructions Please send your response by 11 September 2026 to: groundsmaintenance@exminsterparishcouncil.gov.uk ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/35697627-0a86-42b4-ab1c-b2cbd8bc4f2c | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Aug 2026 | | Submission deadline | Not specified | | Future notice date | 11 Sep 2026 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Exminster Parish Council | | Locality | EXETER | | Postcode area | Exeter | | Postcode | EX6 8XX | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK43 Devon CC | | Local authority | Teignbridge | | Electoral ward | Kenn Valley | | Westminster constituency | Central Devon | | Delivery location | Not specified | ## CPV Codes ### Divisions - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services ### Codes - 77310000 - Planting and maintenance services of green areas - 77340000 - Tree pruning and hedge trimming ## Release History - 20 Aug 2026 at 11:20 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/35697627-0a86-42b4-ab1c-b2cbd8bc4f2c ## Documents - https://www.contractsfinder.service.gov.uk/Notice/35697627-0a86-42b4-ab1c-b2cbd8bc4f2c 20th August 2026 - Early engagement notice on Contracts Finder ## Notice URLs - https://www.exminsterparishcouncil.gov.uk/request-for-information-rfi-maintenance-of-parish-green-spaces/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-33f3bf29-6ff6-4b66-9ed9-87c4e025946d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-33f3bf29-6ff6-4b66-9ed9-87c4e025946d.json.