---
title: "International Travel and Overseas Work Support"
ocid: "ocds-b5fd17-341065fe-f726-47c1-a67d-e6d2a944688e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-341065fe-f726-47c1-a67d-e6d2a944688e"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-341065fe-f726-47c1-a67d-e6d2a944688e.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-341065fe-f726-47c1-a67d-e6d2a944688e.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UK SHARED BUSINESS SERVICES LIMITED"
published: "2020-09-24"
---

# International Travel and Overseas Work Support

Buyer: UK SHARED BUSINESS SERVICES LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-341065fe-f726-47c1-a67d-e6d2a944688e

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## Summary

The procurement process, overseen by UK Shared Business Services Limited (UK SBS), centres on the contract titled "International Travel and Overseas Work Support," which falls under the services category of travel and security. The full submission deadline for this tender was set for 11th May 2020, and the contract is valued at approximately £270,000. The procurement method used for this opportunity is an open procedure in accordance with the Public Contracts Regulations 2015, with a contract period commencing on 3rd August 2020 and concluding on 2nd August 2023. This contract aims to improve the risk management associated with international travel for UK Research and Innovation (UKRI) employees, facilitating better pre-travel medical and security advice.

This tender presents a significant opportunity for businesses specialising in travel services, security, health, and risk management, particularly those that have experience working with overseas travel protocols. Companies that are small to medium-sized enterprises (SMEs) or voluntary, community, and social enterprises (VCSEs) are encouraged to apply, as UK SBS indicates suitability for these types of organisations. A capability to integrate with existing travel booking systems and risk assessment frameworks will be advantageous for bidders aiming to enhance the safety and operational efficiency of international fieldwork conducted by UKRI.

## Notice

The final date and time for the submission of bids is Monday 11th May 2020 at 14:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. The proposed service would provide a platform for co-ordinating all international travel and field work risk management across UKRI Research Councils. The service would need to provide comprehensive, single point of contact, pre-travel medical and security advice, training and security. Medical support whilst "in country" is required and this would also include the management of international incidents and emergencies affecting UKRI employees. The service is required to enhance the existing risk management processes across in UKRI for overseas fieldwork and travel and provide a more robust emergency incident response process. The service would need the capability to link together and work with existing travel booking contracts, and contracts of overseas travel insurance held by UKRI. The aim is to provide a one stop service for the risk management of overseas field work and provide a single point of contact solution for travellers and managers. 1.To improve international travel and field work safety with increased access to pre-travel risk assessment, planning tools and information 2.Improve the provision of training for employees working overseas in relation to health, security and cultural issues 3.Provide the ability to keep employees informed of any emerging or changing medical and security risks while overseas and providing options for assistance. 4.Provide UKRI with the ability to communicate with and manage travellers in terms of location tracking and communications UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the "Regulations"). The estimated value of this opportunity is PS270,000.00 Ex VAT. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found within the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the RFP document. How to Apply . UK SBS will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 33TC65ZGRR Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/37e37b03-fa6a-45ab-be2c-4b66b94f0f29 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Sep 2020 |
| Submission deadline | 11 May 2020 |
| Future notice date | Not specified |
| Award date | 22 Jul 2020 |
| Contract period | 2 Aug 2020 - 2 Aug 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £270,000 |
| Lots value | Not specified |
| Awards value | £246,623 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UK SHARED BUSINESS SERVICES LIMITED |
| Locality | SWINDON |
| Post town | Swindon |
| Postcode | SN2 1FF |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Rodbourne Cheney |
| Westminster constituency | Swindon North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | INTERNATIONAL SOS ASSISTANCE |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 63515000 - Travel services
- 79710000 - Security services

## Release History

- 24 Sep 2020 at 14:52 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/37e37b03-fa6a-45ab-be2c-4b66b94f0f29
- 27 Mar 2020 at 16:31 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/de07fd8e-cbee-416c-b1aa-e73c3d5450b1

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/37e37b03-fa6a-45ab-be2c-4b66b94f0f29
  24th September 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/de07fd8e-cbee-416c-b1aa-e73c3d5450b1
  27th March 2020 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/40986c23-3360-4322-bf70-46694f0ebb39
  CS19032 UKRI Overseas Travel RFP FINAL V2
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/607572a4-5383-466d-80de-4499effe9002
  Appendix A Airport Destinations
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/c4ea8687-39f0-498a-93a7-f5d6649dc5c6
  Appendix B UKRI Health and Safety Policy
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/82c295a5-5cfa-4f53-876c-d193f46447d5
  Appendix C NERC Health and Safety when Working Overseas
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/aaec2f66-321f-42a7-b869-e82f6e6767e2
  CS19032 RFP Request for Proposal Questions FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/3081e68a-e251-47e0-8a48-d1b2d4c473e5
  AW5.2 Price Schedule
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f5834816-8d35-4dd9-8f3f-62cb2aa789c9
  AW5.4
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/feaa76a0-0083-442b-b224-a5f1f588d90a
  CS19032 UKRI Contract_
- http://(https://uksbs.delta-esourcing.com)
  Delta eSourcing Portal

## Notice URLs

- http://(https://uksbs.delta-esourcing.com
- http://www.uksbs.co.uk
- http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx
- https://uksbs.delta-esourcing.com

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-341065fe-f726-47c1-a67d-e6d2a944688e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-341065fe-f726-47c1-a67d-e6d2a944688e.json.