---
title: "bpha Electronic Document & Records Management System"
ocid: "ocds-b5fd17-34ccafc8-e967-42e5-b9a9-74035db45249"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-34ccafc8-e967-42e5-b9a9-74035db45249"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-34ccafc8-e967-42e5-b9a9-74035db45249.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-34ccafc8-e967-42e5-b9a9-74035db45249.json"
source: "Contracts Finder"
current_stage: "Planning"
buyer: "BPHA LIMITED"
published: "2019-02-07"
---

# bpha Electronic Document & Records Management System

Buyer: BPHA LIMITED  
Current stage: Planning  
OCID: ocds-b5fd17-34ccafc8-e967-42e5-b9a9-74035db45249

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## Summary

BPHA Limited is currently in the planning stage of procuring an Electronic Document and Records Management System (EDRMS) to enhance their document management practices. This procurement is categorised under Document Management Systems (CPV Code: 48311100) and is intended for the location of Bedford, England. Interested suppliers must submit their completed technical requirement documents by 1 March 2019 to procurement@bpha.org.uk. An early engagement notice has been published on 7 February 2019, encouraging potential vendors to participate actively in the process.

This tender presents a promising opportunity for businesses specialising in document management solutions, particularly small and medium-sized enterprises (SMEs) that can demonstrate a strong understanding of digital transformation services. Companies that offer comprehensive EDRMS solutions and can provide demonstrations of their products will be well-positioned to compete, as BPHA is looking for partners that align closely with their operational needs and can facilitate a successful implementation.

## Notice

bpha want to digitally transform. We have reviewed our organisation's current document management practices and now need to purchase a solution(s) to meet this need. We are seeking potential suppliers to complete this technical requirement document (attached). Then we will seek demos of the vendors that we feel best suit our needs and will be a true partner with bpha. Following the demos we would want to test our preferred 1-2 solutions before buying the solution. Please answer the questions detailed within the attached document and please do feel free to provide supporting documentation as you think it will help to answer these questions. Please send completed documents to procurement@bpha.org.uk by 1 March 2019. Queries can also be sent to the above email address.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3e8f8bd9-6ab4-490c-978f-1411513b7f72 |
| Notice type | Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Not specified |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Feb 2019 |
| Submission deadline | Not specified |
| Future notice date | 1 Mar 2019 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BPHA LIMITED |
| Locality | BEDFORD |
| Post town | Milton Keynes |
| Postcode | MK41 7BJ |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH24 Bedford |
| Local authority | Bedford |
| Electoral ward | Harpur |
| Westminster constituency | Bedford |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48311100 - Document management system
- 79996100 - Records management

## Release History

- 7 Feb 2019 at 12:09 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/3e8f8bd9-6ab4-490c-978f-1411513b7f72

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/3e8f8bd9-6ab4-490c-978f-1411513b7f72
  7th February 2019 - Early engagement notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/19eba104-d5f5-4394-85b1-67ef5ccc6b47
  EDRMS Technical Requirements Document

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-34ccafc8-e967-42e5-b9a9-74035db45249. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-34ccafc8-e967-42e5-b9a9-74035db45249.json.