--- title: "SPECIFICATION FOR THE PROVISION OF A DISTRICT WIDE BUSINESS DATABASE OF THE WINCHESTER DISTRICT FOR WINCHESTER CITY COUNCIL" ocid: "ocds-b5fd17-3568336f-76e3-4ee5-a5b2-6f9cec2ff657" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-3568336f-76e3-4ee5-a5b2-6f9cec2ff657" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-3568336f-76e3-4ee5-a5b2-6f9cec2ff657.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-3568336f-76e3-4ee5-a5b2-6f9cec2ff657.json" source: "Contracts Finder" current_stage: "Planning" buyer: "WINCHESTER CITY COUNCIL" published: "2023-02-06" --- # SPECIFICATION FOR THE PROVISION OF A DISTRICT WIDE BUSINESS DATABASE OF THE WINCHESTER DISTRICT FOR WINCHESTER CITY COUNCIL Buyer: WINCHESTER CITY COUNCIL Current stage: Planning OCID: ocds-b5fd17-3568336f-76e3-4ee5-a5b2-6f9cec2ff657 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-3568336f-76e3-4ee5-a5b2-6f9cec2ff657) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-3568336f-76e3-4ee5-a5b2-6f9cec2ff657.json) ## Summary The Winchester City Council is seeking to appoint a professional consultancy to create a district-wide searchable GDPR-compliant Microsoft Excel business database. The project involves developing a database containing details of around 8,000 businesses in the Winchester district, with a minimum of 5,000 businesses included. The tender timeline includes an engagement end date of 8th February 2023. The project will involve an inception meeting on 14th February 2023 and subsequent meetings on 28th February 2023 for data review. The project budget is up to £5,000. This tender opportunity presents a chance for businesses specializing in software, IT services, financial services, research, administration, business services, and related consultancy to compete. Suitable businesses should have expertise in GDPR compliance, data protection, database development, and management. The project aims to provide the council with a robust database to streamline business operations and improve data management processes. Interested businesses are required to submit quotes by 8th February 2023 outlining their approach and cost breakdown. ## Notice Winchester City Council seeking to appoint a professional consultancy to create a district wide searchable GDPR compliant Microsoft Excel business database. The internal database will be produced on Microsoft Excel and all the data will be collected from credible sources, such as the Chamber of Commerce, Companies House, internet searches and by contacting companies. The database will not be published and will not be a consumer facing product. The data must be presented in a neat and orderly manner, with the capability for the council to continue to update and add businesses after the work has been completed. The fields that are required are (these will be confirmed in the project inception meeting): Company name Sector Address Postcode Ward Number of employees (where appropriate) Gross turnover (where appropriate) Email address Telephone number Website With all the fields, there must be the ability to filter the data and search using criteria such as postcodes, sector, employee size and wards. There are approximately 8,000 businesses recorded in the Winchester district, there must be a minimum of 5,000 businesses included in the business database. The council will benefit from the copyright of all material which will be used in any way that it chooses. The quote should include provision and management of: *GDPR and data protection *An inception meeting with the council to discuss the project on 14 February 2023 and a meeting when the data has been provided to discuss any amendments on the 28 February 2023 (these meetings will be held on Microsoft Teams) *Costs for all and any chargeable sources of data *Including all businesses within the Winchester District A map and postcodes to include will be attached to this. If you are interested in this commission, please submit a quote (outlining a breakdown of costs and please add more as required): Cost Research and contacting businesses Production of database Management fees and your proposed approach and outputs to: ereason@winchester.gov.uk by Wednesday 8 February 2023 at 5pm. The quotes will be assessed against the evaluation of 60% cost and 40% quality (which will be assessed as below): Price 60% Methodology 10% Data protection compliancy 10% GDPR compliancy 10% Quality of proposed database 10% TOTAL 100%. You must also confirm your availability to commence the commission on 14 February 2023 (attending a project inception meeting on that date), to produce a draft to be viewed by Winchester City Council on 28 February and to deliver the completed business database by the 10 March 2023. Budget is up to PS5,000 ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/077a8072-c603-404f-9a5a-658eba20af44 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Feb 2023 | | Submission deadline | Not specified | | Future notice date | 8 Feb 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WINCHESTER CITY COUNCIL | | Locality | WINCHESTER | | Post town | Southampton | | Postcode | SO23 9LJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ36 Central Hampshire | | Local authority | Winchester | | Electoral ward | St Michael | | Westminster constituency | Winchester | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 66 - Financial and insurance services - 72 - IT services: consulting, software development, Internet and support - 73 - Research and development services and related consultancy services - 75 - Administration, defence and social security services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 98 - Other community, social and personal services ### Codes - 48000000 - Software package and information systems - 66000000 - Financial and insurance services - 72000000 - IT services: consulting, software development, Internet and support - 73000000 - Research and development services and related consultancy services - 75000000 - Administration, defence and social security services - 79000000 - Business services: law, marketing, consulting, recruitment, printing and security - 98000000 - Other community, social and personal services ## Release History - 6 Feb 2023 at 08:43 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/077a8072-c603-404f-9a5a-658eba20af44 - 2 Feb 2023 at 13:37 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/077a8072-c603-404f-9a5a-658eba20af44 - 31 Jan 2023 at 10:52 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/077a8072-c603-404f-9a5a-658eba20af44 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/077a8072-c603-404f-9a5a-658eba20af44 6th February 2023 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a8e05881-ccf3-4c13-8f02-9fd5259a7cc3 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-3568336f-76e3-4ee5-a5b2-6f9cec2ff657. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-3568336f-76e3-4ee5-a5b2-6f9cec2ff657.json.