---
title: "GB-London: Digitisation of National Gallery Conservation Dossiers"
ocid: "ocds-b5fd17-36871dec-2e15-40d2-963f-5d2bd76c32eb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-36871dec-2e15-40d2-963f-5d2bd76c32eb"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-36871dec-2e15-40d2-963f-5d2bd76c32eb.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-36871dec-2e15-40d2-963f-5d2bd76c32eb.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "THE BOARD OF TRUSTEES OF THE NATIONAL GALLERY"
published: "2024-12-17"
---

# GB-London: Digitisation of National Gallery Conservation Dossiers

Buyer: THE BOARD OF TRUSTEES OF THE NATIONAL GALLERY  
Current stage: Tender  
OCID: ocds-b5fd17-36871dec-2e15-40d2-963f-5d2bd76c32eb

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-36871dec-2e15-40d2-963f-5d2bd76c32eb)  
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## Summary

The Board of Trustees of the National Gallery is inviting tenders for the "GB-London: Digitisation of National Gallery Conservation Dossiers" project. This procurement process is classified under the industry category "Scanning services" (CPV code 79999100) and is in the tender stage. The procurement aims to digitise approximately 3,250 volumes and 2,550 envelopes of conservation dossiers, which will be used internally by the Gallery instead of paper versions. The tender is being conducted through an open procedure, with the tender period ending on 6th January 2025 at 12:00 PM. The contract period is set to commence on 3rd February 2025, concluding on 31st October 2025. This project is located in London, UK.

This tender represents a significant opportunity for businesses specializing in digitisation and scanning services, particularly small and medium enterprises (SMEs). The contract, valued between £50,000 and £100,000, requires the expertise to convert physical documents into digital formats and manage metadata efficiently. Enterprises equipped with advanced scanning technologies and document management solutions would be well-suited to compete for this contract. Winning this tender could provide substantial business growth by aligning with a prestigious institution like the National Gallery and enhancing the firm’s portfolio in the public sector.

## Notice

The National Gallery's Conservation Dossiers are contained in a series of stapled cardboard 'volumes', (mostly) comprising 12 sheets stapled or sewn to make up 24 pages; the pages are a little over A3 in size (44.5cm x 34.5cm). This tender is for the digitisation and delivery of c.3,250 volumes, and c.2,550 envelopes. The Gallery wishes to digitise the Conservation Dossiers in a way that enables us to: 1. Use the digital images internally, instead of the paper versions. 2. Extract (from the file name and the meta data in the digitised pages) all the information we would need to easily identify these files in our DAMS. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/76d63ec3-194b-4128-8db1-af7127d9f130 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Dec 2024 |
| Submission deadline | 6 Jan 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 3 Feb 2025 - 31 Oct 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE BOARD OF TRUSTEES OF THE NATIONAL GALLERY |
| Locality | LONDON |
| Post town | Central London |
| Postcode | WC2N 5DN |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLI London |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 17 Dec 2024 at 10:50 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/76d63ec3-194b-4128-8db1-af7127d9f130

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/76d63ec3-194b-4128-8db1-af7127d9f130
  17th December 2024 - Opportunity notice on Contracts Finder
- https://www.delta-esourcing.com/tenders/UK-GB-London:-Digitisation-of-National-Gallery-Conservation-Dossiers/7829B49HP3
  Please follow this link to view the notice.

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-36871dec-2e15-40d2-963f-5d2bd76c32eb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-36871dec-2e15-40d2-963f-5d2bd76c32eb.json.