--- title: "Statement reconciliation software and services" ocid: "ocds-b5fd17-36d8e5bb-7eda-4f19-9086-efb69ff02566" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-36d8e5bb-7eda-4f19-9086-efb69ff02566" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-36d8e5bb-7eda-4f19-9086-efb69ff02566.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-36d8e5bb-7eda-4f19-9086-efb69ff02566.json" source: "Contracts Finder" current_stage: "Planning" buyer: "LGSS" published: "2019-08-23" --- # Statement reconciliation software and services Buyer: LGSS Current stage: Planning OCID: ocds-b5fd17-36d8e5bb-7eda-4f19-9086-efb69ff02566 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-36d8e5bb-7eda-4f19-9086-efb69ff02566) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-36d8e5bb-7eda-4f19-9086-efb69ff02566.json) ## Summary The LGSS, which represents Cambridgeshire County Council, Milton Keynes Council, and Northamptonshire County Council, is currently in the planning stage for a tender titled "Statement reconciliation software and services." This procurement process, classified under IT services, aims to appoint a provider experienced in delivering comprehensive statement reconciliation services. Key dates include the engagement end date set for 30th August 2019, with expressions of interest to be submitted by email to contracts@milton-keynes.gov.uk no later than 6th September 2019. The suitable provider will need to operate efficiently across various delivery locations, including the United Kingdom and overseas territories. This tender presents a significant opportunity for businesses specialising in IT services, particularly those offering software solutions for supplier statement reconciliation. Companies that can deliver managed service options and accommodate various data formats will be well-positioned to compete. Smaller firms, especially those with proven experience working with local authorities, are encouraged to express their interest, given the tender's favourable criteria for small and medium-sized enterprises (SMEs). Potential bidders should highlight their service delivery models and readiness to engage with the authorities for a successful partnership. ## Notice LGSS, representing its constituent partner authorities Cambridgeshire County Council, Milton Keynes Council, and Northamptonshire County Council is seeking to appoint a suitably experienced provider of supplier of statement reconciliation services, to complement existing systems and processes. The supplier is expected to provide the following: 1. A comprehensive service for the periodic or continuous reconciliation of supplier statements, with the objective of ensuring accurate supplier (accounts payable) ledgers 2. While suppliers may offer a number of service configuration models (SaaS, on premise, managed service), they would be required to include fully managed service options as a minimum 3. The service should encompass up to date and efficient software technology for rapid automated reconciliation 4. The provider should be able to accept supplier statements in any common format including pdf, excel csv file formats. Scanning of paper statements should be accommodated 5. The provider should be able to accept accounts payable ledger data in commonly used ERP formats 6. The provider should be able to supply reconciliation reports and management information in the format and frequency required by the Authorities 7. Customer service support to be available during normal office hours. 8. The solution should be able to incorporate data sets such as rejected invoices which would come from either an OCR solution or via spreadsheets This is an opportunity to express interest in the contract. If you are interested and have the capabilities to deliver this contract please provide answers to the following questions by email to contracts@milton-keynes.gov.uk no later than 6th September 2019: 1. If you have an off the shelf pricing table/ schedule, please include this with your expression of interest 2. Please let us know what experience you have with local authorities 3. Please provide an indication of the time to mobilise a contract. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ac271344-9a05-42bf-955e-81f1145f3c71 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Aug 2019 | | Submission deadline | Not specified | | Future notice date | 30 Aug 2019 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LGSS | | Locality | NORTHAMPTON | | Post town | Northampton | | Postcode | NN1 1ED | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire | | ITL 3 | TLF24 West Northamptonshire | | Local authority | West Northamptonshire | | Electoral ward | Castle | | Westminster constituency | Northampton North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 23 Aug 2019 at 12:46 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/ac271344-9a05-42bf-955e-81f1145f3c71 - 23 Aug 2019 at 09:45 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/ac271344-9a05-42bf-955e-81f1145f3c71 - 22 Aug 2019 at 14:47 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/30c98b2e-78a0-4dd0-a191-063df16a2a4c - 22 Aug 2019 at 13:03 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/30c98b2e-78a0-4dd0-a191-063df16a2a4c ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ac271344-9a05-42bf-955e-81f1145f3c71 23rd August 2019 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/30c98b2e-78a0-4dd0-a191-063df16a2a4c 22nd August 2019 - Early engagement notice on Contracts Finder ## Notice URLs - https://www.lgss.co.uk/about/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-36d8e5bb-7eda-4f19-9086-efb69ff02566. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-36d8e5bb-7eda-4f19-9086-efb69ff02566.json.