---
title: "Framework Agreement for Hybrid Mail and Annual Billing"
ocid: "ocds-b5fd17-36ef7518-21d5-4c25-a547-ea7496b2390d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-36ef7518-21d5-4c25-a547-ea7496b2390d"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-36ef7518-21d5-4c25-a547-ea7496b2390d.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-36ef7518-21d5-4c25-a547-ea7496b2390d.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "STAFFORDSHIRE COUNTY COUNCIL"
published: "2024-11-19"
---

# Framework Agreement for Hybrid Mail and Annual Billing

Buyer: STAFFORDSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-36ef7518-21d5-4c25-a547-ea7496b2390d

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## Summary

Staffordshire County Council has awarded a contract for the Framework Agreement for Hybrid Mail and Annual Billing in partnership with Cannock Chase District and Stafford Borough Councils, both situated in Staffordshire. This tender, identified by code IA3169, falls under the industry category of electronic mail services (CPV 64216120) and encapsulates additional services like mailing and printing. The contract, valued at £900,000, entered the award stage on 19 November 2024, with the agreement commencing on 1 November 2024 and lasting until 31 October 2028. The procurement followed an open procedure method, suitable for SMEs and VCSEs, targeting the West Midlands region, UK.

This procurement presents a significant opportunity for businesses providing electronic mail services and related mailing and printing support. Suitable for both large firms and SMEs, the framework allows for considerable business growth by tapping into long-term governmental contracts. Hybrid working models employed by the councils highlight the need for flexible, remote-capable services, making this tender especially appealing to innovative companies capable of adapting to modern, hybrid work environments. Small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) have good prospects to compete and grow through service provision in this agreement.

## Notice

Cannock Chase District and Stafford Borough Councils are shire districts within the County of Staffordshire. The Councils have shared a number of services since 2011, including Revenues and Benefits, Finance; ICT, Building Control, Legal Services and Human Resources. From April 2023, the two Councils now share a Chief Executive, Leadership Team and all services excluding those funded by the Housing Revenue Account. The Councils operate a Hybrid Working Model, whereby most staff split their working time between home and office bases. Some remote work is undertaken by visiting officers from customers' homes or places of work. Having trialled a Hybrid Mail solution within the shared Revenues and Benefits service, the Councils now seek a long-term provider of this service and so provides this opportunity for suitable providers to tender for either or both of the two Lots.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5725f5b3-12ce-4ddc-92fb-4a5cfe60dc55 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Nov 2024 |
| Submission deadline | 14 Jun 2024 |
| Future notice date | Not specified |
| Award date | 12 Nov 2024 |
| Contract period | 1 Nov 2024 - 31 Oct 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £900,000 |
| Lots value | Not specified |
| Awards value | £900,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | STAFFORDSHIRE COUNTY COUNCIL |
| Locality | STAFFORD |
| Post town | Stoke-on-Trent |
| Postcode | ST16 2DH |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | Stafford |
| Electoral ward | Forebridge |
| Westminster constituency | Stafford |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | DATAGRAPHIC GROUP; FINANCIAL DATA MANAGEMENT |

## CPV Codes

### Divisions

- 64 - Postal and telecommunications services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 64216120 - Electronic mail services
- 72412000 - Electronic mail service provider
- 79571000 - Mailing services
- 79800000 - Printing and related services

## Release History

- 19 Nov 2024 at 16:27 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5725f5b3-12ce-4ddc-92fb-4a5cfe60dc55
- 15 May 2024 at 14:29 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c54632fa-68c6-4e6f-a039-dfaa2c02fad2

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/5725f5b3-12ce-4ddc-92fb-4a5cfe60dc55
  19th November 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/c54632fa-68c6-4e6f-a039-dfaa2c02fad2
  15th May 2024 - Opportunity notice on Contracts Finder
- https://supplierlive.proactisp2p.com/Account/Login#
  This is an electronic tender and bidders should obtain the documents for the Councils e-tendering portal

## Provenance

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