--- title: "Request for demonstration (RFI) - Asset Management System for social housing" ocid: "ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a.json" source: "Contracts Finder" current_stage: "Tender" buyer: "COTTSWAY HOUSING ASSOCIATION LIMITED" published: "2024-11-05" --- # Request for demonstration (RFI) - Asset Management System for social housing Buyer: COTTSWAY HOUSING ASSOCIATION LIMITED Current stage: Tender OCID: ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a.json) ## Summary Cottsway Housing Association Limited invites suppliers to participate in a Request for Information (RFI) for an Asset Management System specifically designed for the social housing sector. This procurement effort, categorised under Software Package and Information Systems, and IT services, aims to evaluate the functionality and capabilities of current market solutions. Suppliers are required to demonstrate their products, ensuring they meet the needs of around 5,700 homes managed by Cottsway across West Oxfordshire, Gloucestershire, and Wiltshire. The procurement method is open, with the tender period ending on 26 November 2024 and contract period running from 1-2 December 2024. Eligible suppliers, including SMEs, should express their interest through the In-Tend platform by the specified deadline dates. This RFI provides an opportunity for businesses to showcase their asset management solutions and potentially secure future contracts with Cottsway Housing Association. Companies with a proven track record in the social housing regulatory environment and capable of delivering robust asset management systems are especially well-suited to participate. Engaging in this initial demonstration phase can help businesses develop a deeper understanding of Cottsway’s requirements, laying the groundwork for competitive advantage in any subsequent tender process. SMEs focusing on IT consulting, software development, Internet solutions, and support services stand to benefit significantly from this opportunity. ## Notice Cottsway Housing Association is social housing provider that provides around 5,700 homes for rent and shared ownership across West Oxfordshire, Gloucestershire, and Wiltshire. Cottsway are conducting a comprehensive review of available asset management systems to assess the current solutions on the market. As part of this process, we are inviting providers to demonstrate their products, allowing us to evaluate their functionality and capabilities. This will help us determine whether our current system continues to meet our needs. Any potential solution must have a proven track-record of delivering for the social housing sector and associated regulatory environment. There is absolutely no guarantee that a procurement exercise will follow. We aim to schedule demonstrations in the second half of November. Participating, or not participating, in this exercise will have absolutely no bearing on your ability to participate in any subsequent tender process. The ultimate evaluation of any future tender submissions would be undertaken strictly on the basis set out in published Invitation to Tender (ITT) documents and based only on information submitted formally for evaluation as part of that process, should it take place. To take part in this request for information, please express your interest using the Correspondence feature within In-Tend. You can register on our intend platform at: https://in-tendhost.co.uk/cottsway/aspx/Home. All communication must go through the In-Tend platform. Once you've expressed your interest, please supply a submission containing a simple overview, with the following information: o Company Name o Product Name o Contact details, including email address o A brief summary of the system's capabilities, confirming it meets the requirements above Please note, no other information is required at this stage. Additional information: To take part in this request for information, please express your interest using the Correspondence feature within In-Tend. You can register on our intend platform at: https://in-tendhost.co.uk/cottsway/aspx/Home. All communication must go through the In-Tend platform. Once you've expressed your interest, please supply a submission containing a simple overview, with the following information: o Company Name o Product Name o Contact details, including email address o A brief summary of the system's capabilities, confirming it meets the requirements above Please note, no other information is required at this stage. Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2e7d229b-e202-4a9a-a9cd-c99309853296 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Nov 2024 | | Submission deadline | 26 Nov 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Dec 2024 - 2 Dec 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | COTTSWAY HOUSING ASSOCIATION LIMITED | | Locality | OXFORDSHIRE | | Post town | Oxford | | Postcode | OX28 4YG | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ14 Oxfordshire CC | | Local authority | West Oxfordshire | | Electoral ward | Witney South | | Westminster constituency | Witney | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 5 Nov 2024 at 09:47 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/2e7d229b-e202-4a9a-a9cd-c99309853296 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/2e7d229b-e202-4a9a-a9cd-c99309853296 5th November 2024 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/cottsway/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/cottsway/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-374ee9c3-e2d5-4c24-9b34-869f36cb758a.json.