--- title: "FOR THE PROVISION OF AN HR AND PAYROLL SYSTEM FOR CHERWELL DISTRICT AND SOUTH NORTHAMPTONSHIRE COUNCILS" ocid: "ocds-b5fd17-3799774f-3194-49c2-92a8-08d7a4547e2d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-3799774f-3194-49c2-92a8-08d7a4547e2d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-3799774f-3194-49c2-92a8-08d7a4547e2d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-3799774f-3194-49c2-92a8-08d7a4547e2d.json" source: "Contracts Finder" current_stage: "Award" buyer: "CHERWELL DISTRICT COUNCIL" published: "2017-07-07" --- # FOR THE PROVISION OF AN HR AND PAYROLL SYSTEM FOR CHERWELL DISTRICT AND SOUTH NORTHAMPTONSHIRE COUNCILS Buyer: CHERWELL DISTRICT COUNCIL Current stage: Award OCID: ocds-b5fd17-3799774f-3194-49c2-92a8-08d7a4547e2d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-3799774f-3194-49c2-92a8-08d7a4547e2d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-3799774f-3194-49c2-92a8-08d7a4547e2d.json) ## Summary Cherwell District Council, in collaboration with South Northamptonshire Council, is currently concluding its procurement process for a compliant HR and Payroll System, following a restricted procedure. The tender, titled "FOR THE PROVISION OF AN HR AND PAYROLL SYSTEM FOR CHERWELL DISTRICT AND SOUTH NORTHAMPTONSHIRE COUNCILS", has a total contract value of £500,000. The procurement period ended on 20th February 2017, with the contract anticipated to commence on 26th February 2018, lasting four years, with a possible extension of up to two additional years. This procurement falls under the category of services, specifically personnel and payroll services, and will impact delivery in the East Midlands and South East regions of the United Kingdom. This tender presents significant opportunities for businesses specialising in HR and payroll solutions, particularly those that are small and medium-sized enterprises (SMEs) or voluntary, community, and social enterprises (VCSEs). Successful bidders will not only benefit from a contract with Cherwell District Council but will also be positioned to establish long-term relationships with both councils, potentially leading to further engagements and enhanced visibility within the public sector. Businesses that can demonstrate compliance with the tender's requirements and possess experience in managing HR and payroll systems for public sector clients will be particularly well-suited to compete for this opportunity. ## Notice Cherwell District Council, South Northamptonshire Council (collectively known as the Authorities) are seeking a joint procurement for the Provision of a compliant HR\Payroll System via the Restricted Procedure, and OJEU Prior Information Notice #2016/S 250-461669 was published dated 23rd December 2016. Currently HR services are managed internally across both Authorities for approximately 700 FTE internal staff. We process Payroll for approximately 1150 employees monthly and approximately 1800 additional payslips throughout the year on an ad hoc basis. The payrolls align to six different PAYE registrations of which two relate to an outsourced payroll solution for an external client. To register an interest and download the documentation please follow this link: https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home The Authorities would wish to enter into a contract with a start date of February 26th 2018, for a 4 year period, with the option, purely at the discretion of The Authorities in agreement with the supplier, to extend by up to a further 2 years. Additional information: PIN # 2016/S 250-461669 was published for this opportunity on TED on 23rd December 2016 ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/302e10f1-66ed-433b-b5ef-2123d8db4c07 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | SME, VCSE | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Jul 2017 | | Submission deadline | 20 Feb 2017 | | Future notice date | Not specified | | Award date | 28 Jun 2017 | | Contract period | 2 Jul 2017 - 29 Feb 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £500,000 | | Lots value | Not specified | | Awards value | £231,190 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CHERWELL DISTRICT COUNCIL | | Locality | BANBURY | | Post town | Oxford | | Postcode | OX15 4AA | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ14 Oxfordshire CC | | Local authority | Cherwell | | Electoral ward | Adderbury, Bloxham and Bodicote | | Westminster constituency | Banbury | | Delivery location | TLF East Midlands (England), TLJ South East (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | XCD HR | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79631000 - Personnel and payroll services ## Release History - 7 Jul 2017 at 12:06 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/302e10f1-66ed-433b-b5ef-2123d8db4c07 - 3 Feb 2017 at 15:01 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b3109a56-64ab-4fa0-b0af-444d126dd4db ## Documents - https://www.contractsfinder.service.gov.uk/Notice/302e10f1-66ed-433b-b5ef-2123d8db4c07 7th July 2017 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/b3109a56-64ab-4fa0-b0af-444d126dd4db 3rd February 2017 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-3799774f-3194-49c2-92a8-08d7a4547e2d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-3799774f-3194-49c2-92a8-08d7a4547e2d.json.