---
title: "Digitisation of Records"
ocid: "ocds-b5fd17-38503399-8e55-4bac-93d0-4afe7387d2b0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-38503399-8e55-4bac-93d0-4afe7387d2b0"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-38503399-8e55-4bac-93d0-4afe7387d2b0.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-38503399-8e55-4bac-93d0-4afe7387d2b0.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NORTHUMBRIA POLICE"
published: "2026-07-01"
---

# Digitisation of Records

Buyer: NORTHUMBRIA POLICE  
Current stage: Award  
OCID: ocds-b5fd17-38503399-8e55-4bac-93d0-4afe7387d2b0

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-38503399-8e55-4bac-93d0-4afe7387d2b0)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-38503399-8e55-4bac-93d0-4afe7387d2b0.json)

## Summary

Northumbria Police has completed a procurement process titled "Digitisation of Records," aimed at digitising a large volume of records. This process utilised a direct award through the RM6175 framework and falls under the category of services, specifically digital duplicators, in the North East region of the United Kingdom. The contracting authority, Northumbria Police, situated in Newcastle upon Tyne, conducted the procurement via a selective method, specifically a call-off from a framework agreement. The tender was concluded with an official award on 19th March 2026, and the contract is set to run from 20th March 2026 to 19th March 2027. The total contract value is £52,785.60, and the procurement was confirmed as complete by the time of publication on 1st July 2026.

This tender process presents substantial opportunities for business growth, particularly for SMEs specialised in digital services, as the framework allows for a streamlined procurement route. Additionally, businesses capable of providing efficient and scalable digitisation solutions would find themselves suitably positioned to compete in similar opportunities in the future. Cleardata UK Ltd, identified as an SME, successfully secured this contract, showcasing the viability for small to medium enterprises to leverage framework agreements to grow their business footprint within the public sector.

## Notice

Northumbria Police require the digitisation of a large number of records. A direct award through the RM6175 framework was identified as the best procurement route.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/9061be15-4b89-4215-97c1-eb04e10079ee |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Jul 2026 |
| Submission deadline | 16 Mar 2026 |
| Future notice date | Not specified |
| Award date | 19 Mar 2026 |
| Contract period | 20 Mar 2026 - 19 Mar 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £52,785 |
| Lots value | Not specified |
| Awards value | £52,785 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTHUMBRIA POLICE |
| Locality | NEWCASTLE UPON TYNE |
| Post town | Newcastle upon Tyne |
| Postcode | NE1 3PH |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Monument |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CLEARDATA |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30121430 - Digital duplicators

## Release History

- 1 Jul 2026 at 10:24 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/9061be15-4b89-4215-97c1-eb04e10079ee

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/9061be15-4b89-4215-97c1-eb04e10079ee
  1st July 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-38503399-8e55-4bac-93d0-4afe7387d2b0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-38503399-8e55-4bac-93d0-4afe7387d2b0.json.