--- title: "Electoral Management System" ocid: "ocds-b5fd17-38b82ee8-018f-42cf-9481-199dc76cfc0b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-38b82ee8-018f-42cf-9481-199dc76cfc0b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-38b82ee8-018f-42cf-9481-199dc76cfc0b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-38b82ee8-018f-42cf-9481-199dc76cfc0b.json" source: "Contracts Finder" current_stage: "Tender" buyer: "LONDON BOROUGH OF SOUTHWARK" published: "2024-12-12" --- # Electoral Management System Buyer: LONDON BOROUGH OF SOUTHWARK Current stage: Tender OCID: ocds-b5fd17-38b82ee8-018f-42cf-9481-199dc76cfc0b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-38b82ee8-018f-42cf-9481-199dc76cfc0b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-38b82ee8-018f-42cf-9481-199dc76cfc0b.json) ## Summary The London Borough of Southwark is seeking to procure an advanced Electoral Management System (EMS) designed to enhance the delivery of elections and electoral registration, and reduce associated costs in accordance with the latest legislation. The procurement falls under the industry category 'Administration Software Package' (CPV code: 48219300) and is valued at £275,000. The tender process is currently in the active stage, with submissions being accepted until 16 January 2025. The contract period will commence on 24 March 2025 and extend through to 31 March 2028, with services to be delivered within England, United Kingdom. This procurement follows an open procedure, in line with above-threshold requirements, ensuring a fair and transparent bidding process. This tender presents significant opportunities for businesses specialising in modern administration software and seeking to expand their footprint in the public sector. Although not specifically targeting SMEs or VCSEs, large enterprises with expertise in electoral systems will find this tender particularly appealing. Participating businesses will have the chance to showcase their capabilities in delivering robust, legislative-compliant software solutions, thereby building their reputation and gaining a competitive edge in governmental contracts. Engaging with this procurement process can also lead to long-term collaboration opportunities with the London Borough of Southwark, effectively paving the way for sustained business growth. ## Notice This procurement relates to the provision of an Electoral Management System (EMS). The delivery of elections and electoral registration is a statutory function, with legislation setting out specific processes to be followed, and Electoral Registration Officers/Returning Officers and their staff rely heavily on EMS for the running of elections and electoral registrations. The contracting authority is therefore looking to procure a modern EMS to deliver an improved service and reduce registration and electoral costs in line with latest electoral registration and election legislation. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7b82fe13-09e8-4293-824e-cffcc2363987 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Dec 2024 | | Submission deadline | 16 Jan 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 24 Mar 2025 - 31 Mar 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £275,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF SOUTHWARK | | Locality | LONDON | | Post town | South East London | | Postcode | SE1 2QH | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI44 Lewisham and Southwark | | Local authority | Southwark | | Electoral ward | London Bridge & West Bermondsey | | Westminster constituency | Bermondsey and Old Southwark | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48219300 - Administration software package ## Release History - 12 Dec 2024 at 13:54 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7b82fe13-09e8-4293-824e-cffcc2363987 - 12 Dec 2024 at 13:52 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/44371d1f-556b-442e-9ff8-c23968d8958d - 12 Dec 2024 at 13:47 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c1905470-b43a-4c5e-91e3-2b643a897a7d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/7b82fe13-09e8-4293-824e-cffcc2363987 12th December 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/44371d1f-556b-442e-9ff8-c23968d8958d 12th December 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/c1905470-b43a-4c5e-91e3-2b643a897a7d 12th December 2024 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.southwark.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-38b82ee8-018f-42cf-9481-199dc76cfc0b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-38b82ee8-018f-42cf-9481-199dc76cfc0b.json.