--- title: "Witley & Milford Parish Council Contract for Grounds Maintenance" ocid: "ocds-b5fd17-38c6950b-bc63-476d-aaba-afb39e74c6ac" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-38c6950b-bc63-476d-aaba-afb39e74c6ac" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-38c6950b-bc63-476d-aaba-afb39e74c6ac.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-38c6950b-bc63-476d-aaba-afb39e74c6ac.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WITLEY & MILFORD PARISH COUNCIL" published: "2024-07-18" --- # Witley & Milford Parish Council Contract for Grounds Maintenance Buyer: WITLEY & MILFORD PARISH COUNCIL Current stage: Tender OCID: ocds-b5fd17-38c6950b-bc63-476d-aaba-afb39e74c6ac [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-38c6950b-bc63-476d-aaba-afb39e74c6ac) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-38c6950b-bc63-476d-aaba-afb39e74c6ac.json) ## Summary The Witley & Milford Parish Council has issued a tender for Grounds Maintenance services. The contract period is for an initial year from March 2025, extendable to two years. Prospective contractors must submit tenders by Wednesday 28th August 2024 at 12 noon. The procurement method is 'Limited' using competitive quotation (below threshold). The Council is located in Milford, Surrey, and the industry category is Planting and maintenance services of green areas, with additional classifications for sports fields maintenance services and tree pruning. This tender opportunity from Witley & Milford Parish Council is suitable for SMEs. Businesses in the landscaping, gardening, and horticulture sector are well-suited to compete. Contractors must ensure their tenders comply with the Form of Tender and Schedule of Works. Successful tenderers will form a binding agreement with the Council. The Council reserves the right not to accept the lowest tender. Tenders must be returned to the Council's office by the specified deadline to be considered for the contract. ## Notice Witley & Milford Parish Council invites tenders for the carrying out of the service of Grounds Maintenance in accordance with the Contract documents attached, which comprise: Appendix A Standard Conditions of Contract Appendix B Specification of Works Appendix C Schedule of Works Appendix D Site Locations & Plans Appendix E Form of Tender Appendix F Questionnaire Prospective Contractors should ensure that they are completely familiar with the nature and extent of the obligations to be accepted by them, if their tender is accepted. Any queries regarding the interpretation of any part of the Contract documents should be addressed to Sarah Nash, Parish Clerk by no later than one week before the closing date. The tender shall be submitted on the Form of Tender attached at Appendix E and price breakdowns included on Appendix C the Schedule of Works. Prospective Contractors should note that the Council is not bound to accept the lowest, or any tender. The Council's decision is final, and no correspondence will be entered into on the reasons why a tender has been rejected. The successful tender together with the Council's written acceptance shall form a binding agreement in the terms of the Contract documents. The Council does not commit to accept any of the quotations provided. Tenderers shall visit the site before tendering and shall satisfy themselves as to local conditions, accessibility to the site, the full extent and nature of the works, any constraints and anything else affecting the execution of the work. No claim on the grounds of lack of knowledge in such respects will be accepted. Contact the Clerk to arrange accompanied site visits. The Tender, which may be provided on any one or all of the items in the Schedule, shall be priced as inclusive of all the costs involved in the work. Tenders must be submitted without qualification. Any queries regarding the documents or their interpretation should be telephoned to the Clerk in the first instance. Tenders, presented on the Schedule of Works (only) should be returned to this office no later than Wednesday 28th August 2024 by 12 noon. Tenders received will be considered by the Council on 5th September 2024. The contract length is for an initial period of 1 year from March 2025, with the possibility to extend to two years. Please indicate if you are prepared to accept a fixed price contract for this period. If having examined the tender documents you wish to submit a tender you should complete and return Appendices C, E and F. Return tenders and all related documentation to: Sarah Nash, Clerk Witley & Milford Parish Council Council Office Milford Village Hall Portsmouth Road Milford Surrey GU8 5DS By 12 noon, Wednesday 28th August 2024. Tenders received late will not be considered. Please note that the package containing the tender must be clearly marked "Tender for Grounds Maintenance" on the outside. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a532d288-db78-4e1d-a394-0748a9d72d04 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Competitive quotation (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Jul 2024 | | Submission deadline | 28 Aug 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Mar 2025 - 28 Feb 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £20,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WITLEY & MILFORD PARISH COUNCIL | | Locality | MILFORD | | Post town | Guildford | | Postcode | GU8 5DS | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ25 West Surrey | | Local authority | Waverley | | Electoral ward | Milford & Witley | | Westminster constituency | Godalming and Ash | | Delivery location | Not specified | ## CPV Codes ### Divisions - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services ### Codes - 77310000 - Planting and maintenance services of green areas - 77320000 - Sports fields maintenance services - 77340000 - Tree pruning and hedge trimming ## Release History - 18 Jul 2024 at 08:57 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a532d288-db78-4e1d-a394-0748a9d72d04 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/a532d288-db78-4e1d-a394-0748a9d72d04 18th July 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a617baf7-e093-4cd4-ba4f-ad5d465044dd - https://www.contractsfinder.service.gov.uk/Notice/Attachment/1294729b-29f5-4d62-a475-ddd20ddc2c5b - https://www.contractsfinder.service.gov.uk/Notice/Attachment/b5755b40-1329-43bd-ac6d-440b41bc6fd9 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/89f578db-4d6d-4e19-bcf3-1fa7e00a62df - https://www.contractsfinder.service.gov.uk/Notice/Attachment/aef5e584-8f43-4ea8-a411-6a309729e69c - https://www.contractsfinder.service.gov.uk/Notice/Attachment/5da2ffa8-ba7b-46de-8682-234436612735 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/61db509f-93ab-4d05-b51e-4677a9c2100e - https://www.contractsfinder.service.gov.uk/Notice/Attachment/341ef87d-a906-4e6e-aaaf-b2994e9787d8 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-38c6950b-bc63-476d-aaba-afb39e74c6ac. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-38c6950b-bc63-476d-aaba-afb39e74c6ac.json.