---
title: "TD2408 - Attendance Monitoring and ePEP System"
ocid: "ocds-b5fd17-38c98f92-4614-4b5e-889f-e2a517a8a0bd"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-38c98f92-4614-4b5e-889f-e2a517a8a0bd"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-38c98f92-4614-4b5e-889f-e2a517a8a0bd.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-38c98f92-4614-4b5e-889f-e2a517a8a0bd.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "Derby City Council"
published: "2026-10-26"
---

# TD2408 - Attendance Monitoring and ePEP System

Buyer: Derby City Council  
Current stage: Award  
OCID: ocds-b5fd17-38c98f92-4614-4b5e-889f-e2a517a8a0bd

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## Summary

Derby City Council has awarded a cloud-based attendance monitoring and electronic Personal Education Plan (ePEP) system, an educational software service for looked-after children. It will support daily monitoring of children’s school attendance and provide a platform for completing statutory education plans each term, helping the Council meet its responsibilities for their education and outcomes. The service is for the Council’s work in Derby, England. The requirement combines attendance tracking with the creation and management of statutory plans, rather than general-purpose school administration software.

The procurement is complete and the contract was awarded to WELFARE CALL (LAC) LTD on 22 October 2026. Derby City Council used a selective call-off from the G-Cloud 14 framework, under its cloud software lot. The stated estimated contract value is £246,000, with a minimum value of £123,000; the award value is recorded as £0, so no confirmed awarded amount is available. The initial contract term runs from 1 November 2026 to 31 October 2028, with two optional 12-month extensions and a maximum end date of 31 October 2030. The tender submission deadline was 21 October 2026. No evaluation criteria are stated in the published process information.

This award demonstrates a defined requirement for specialist cloud software that brings together daily attendance monitoring for looked-after children and termly statutory education plans. Suppliers competing for a similar requirement from Derby City Council would need to show that their system supports both operational attendance oversight and the preparation and management of ePEPs, while helping the Council fulfil its education and outcomes responsibilities. The selected supplier was a small or medium-sized enterprise, and the tender was marked suitable for SMEs, indicating that a smaller specialist provider can compete through the framework route. Credibility will depend on delivering a dependable cloud-based system suited to the Council’s statutory work and the needs of the children and education professionals using it.

## Notice

Derby City Council has awarded a contract for a cloud-based Attendance Monitoring and electronic Personal Education Plan (ePEP) System. The contract was called off from the G-Cloud 14 Framework Agreement (RM1557.14), Lot 2: Cloud Software. The system will enable the daily monitoring of school attendance for looked after children and provide a platform for completing statutory Personal Education Plans on a termly basis. This will assist the Council in fulfilling its statutory responsibilities relating to the education and outcomes of looked after children. The contract has an initial term of two years, with the option to extend for two further periods of 12 months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/07e62235-6e63-4d1a-812f-ccde38cd15b4 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 22 Oct 2026 |
| Contract period | 1 Nov 2026 - 31 Oct 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £246,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Derby City Council |
| Locality | DERBY |
| Postcode area | Derby |
| Postcode | DE1 2FS |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Darley |
| Westminster constituency | Derby South |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Welfare Call |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48190000 - Educational software package

## Release History

- 26 Oct 2026 at 11:22 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/07e62235-6e63-4d1a-812f-ccde38cd15b4

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/07e62235-6e63-4d1a-812f-ccde38cd15b4
  26th October 2026 - Awarded contract notice on Contracts Finder
- https://app.panacea-software.com/sourceeastmidlands/
  Click above to Apply (link to e-procurement portal)

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-38c98f92-4614-4b5e-889f-e2a517a8a0bd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-38c98f92-4614-4b5e-889f-e2a517a8a0bd.json.