---
title: "Integrated Health & Safety Software System 2025"
ocid: "ocds-b5fd17-3a987b92-2ac4-46b7-931f-afccca7cec9d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-3a987b92-2ac4-46b7-931f-afccca7cec9d"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-3a987b92-2ac4-46b7-931f-afccca7cec9d.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-3a987b92-2ac4-46b7-931f-afccca7cec9d.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "ANIMAL AND PLANT HEALTH AGENCY"
published: "2025-02-13"
---

# Integrated Health & Safety Software System 2025

Buyer: ANIMAL AND PLANT HEALTH AGENCY  
Current stage: Award  
OCID: ocds-b5fd17-3a987b92-2ac4-46b7-931f-afccca7cec9d

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-3a987b92-2ac4-46b7-931f-afccca7cec9d)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-3a987b92-2ac4-46b7-931f-afccca7cec9d.json)

## Summary

The Animal and Plant Health Agency (APHA) has completed its procurement process for an "Integrated Health & Safety Software System 2025". This tender falls under the records management industry category with the CPV code 79996100. The contract, valued at GBP 450,000, is intended to cover annual maintenance and support for a SpheraCloud Integrated H&S Software System, supporting tasks such as risk assessments, training, audits, management reporting, and document control for up to 3,500 employees. The procurement was managed using a selective method, specifically a call-off from a framework agreement, with the contract period starting on 24 February 2025 and ending on 23 February 2028. The procurement stage is currently in the award phase as of 12 February 2025, and APHA is based at Seacole Building, 2 Marsham Street, London, SW1P 4DE.

This tender presents substantial opportunities for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). Businesses with expertise in records management and health and safety solutions will find this contract particularly pertinent. The awarded supplier, Sphera Solutions UK Limited, will deliver services across diverse geographical locations including the British Overseas Territories, Channel Islands, Europe, Isle of Man, and the UK, providing expansive business reach and growth potential. The structured support and annual maintenance contract can lead to significant, recurring business, fostering long-term partnerships and enhancing business portfolios.

## Notice

Annual maintenance and support are to be provided to APHA for a SpheraCloud Integrated H&S Software System. The system enables recording of risk assessments, actions, training, audit, advanced analytics, management reporting, accident and incident management and document control for up to 3,500 employees.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7f805ecb-9c0b-4410-9ed2-b762223f35c2 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Feb 2025 |
| Submission deadline | 10 Feb 2025 |
| Future notice date | Not specified |
| Award date | 12 Feb 2025 |
| Contract period | 24 Feb 2025 - 23 Feb 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £450,000 |
| Lots value | Not specified |
| Awards value | £355,677 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ANIMAL AND PLANT HEALTH AGENCY |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1P 4DE |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | Vincent Square |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SPHERA SOLUTIONS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management

## Release History

- 13 Feb 2025 at 09:29 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/7f805ecb-9c0b-4410-9ed2-b762223f35c2

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/7f805ecb-9c0b-4410-9ed2-b762223f35c2
  13th February 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5d7a6eee-0db0-46ce-adfd-f53b631a398e
  RM1557.14-G-Cloud-14-Call-Off-Contract-v4 APHA HSE _Redacted

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-3a987b92-2ac4-46b7-931f-afccca7cec9d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-3a987b92-2ac4-46b7-931f-afccca7cec9d.json.