---
title: "Scanning of CYPS (SEND Inclusion & Support) Paper Client Case Files"
ocid: "ocds-b5fd17-3aa8a826-7c26-4641-9d4d-8e43bf6b25a3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-3aa8a826-7c26-4641-9d4d-8e43bf6b25a3"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-3aa8a826-7c26-4641-9d4d-8e43bf6b25a3.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-3aa8a826-7c26-4641-9d4d-8e43bf6b25a3.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DURHAM COUNTY COUNCIL"
published: "2021-09-09"
---

# Scanning of CYPS (SEND Inclusion & Support) Paper Client Case Files

Buyer: DURHAM COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-3aa8a826-7c26-4641-9d4d-8e43bf6b25a3

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## Summary

The procurement process involves Durham County Council, which has recently awarded a contract for the "Scanning of CYPS (SEND Inclusion & Support) Paper Client Case Files". This contract, falling under the services industry category, was initiated as a tender and is located in the North East of England. The procurement was conducted using a negotiated procedure without prior publication and has successfully completed following the award on 3rd September 2021. The contract period spans from 3rd September 2021 to 8th August 2022, and the awarded value is £43,747.06.

This tender presents significant opportunities for businesses focused on scanning and digitisation services, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). Those capable of handling sensitive information and offering efficient digitisation solutions would be well-suited to compete, especially given the council's need for reliable and trustworthy providers due to the nature of the case files involved. Businesses that specialise in secure data handling and have a track record of delivering similar projects within tight timelines could find this an attractive opportunity for growth.

## Notice

Business Services have been instructed to digitise client case file paper records as they currently hold over 14,595 files and storage space is limited. New ways of working, such as the hybrid model, requires staff to have instant access to client information, and this is currently unachievable as paper files are located in different rooms within the Education Development Centre. Therefore, the Council will utilise the service provision of a trusted, capable, reliable and responsible provider to enable the case files to be safely and securely digitised. In-house and current contractual options are not viable for this project due to the short timeline for implementation and the sensitive nature of the case files being digitised.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/275233c3-38d8-44f6-9fd4-abdc711d586a |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Other - Negotiated Procedure without Prior Publication (Non-OJEU) |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Sep 2021 |
| Submission deadline | 13 Jul 2021 |
| Future notice date | Not specified |
| Award date | 2 Sep 2021 |
| Contract period | 2 Sep 2021 - 8 Aug 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £43,747 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DURHAM COUNTY COUNCIL |
| Locality | DURHAM |
| Post town | Durham |
| Postcode | DH1 5UL |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC41 Durham |
| Local authority | County Durham |
| Electoral ward | Neville's Cross |
| Westminster constituency | City of Durham |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | N H S BUSINESS SERVICES AUTHORITY |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 9 Sep 2021 at 11:36 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/275233c3-38d8-44f6-9fd4-abdc711d586a

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/275233c3-38d8-44f6-9fd4-abdc711d586a
  9th September 2021 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-3aa8a826-7c26-4641-9d4d-8e43bf6b25a3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-3aa8a826-7c26-4641-9d4d-8e43bf6b25a3.json.