--- title: "2023-666 Vote Election Management" ocid: "ocds-b5fd17-3ae5beb4-e6f2-4c06-bf18-27a1931e48ec" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-3ae5beb4-e6f2-4c06-bf18-27a1931e48ec" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-3ae5beb4-e6f2-4c06-bf18-27a1931e48ec.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-3ae5beb4-e6f2-4c06-bf18-27a1931e48ec.json" source: "Contracts Finder" current_stage: "Tender" buyer: "AHDB" published: "2024-04-30" --- # 2023-666 Vote Election Management Buyer: AHDB Current stage: Tender OCID: ocds-b5fd17-3ae5beb4-e6f2-4c06-bf18-27a1931e48ec [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-3ae5beb4-e6f2-4c06-bf18-27a1931e48ec) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-3ae5beb4-e6f2-4c06-bf18-27a1931e48ec.json) ## Summary The Agriculture and Horticulture Development Board (AHDB) is looking to procure a contract for Vote Election Management services over the next five years. The contract includes administering annual voting processes from 2024 to 2028 to ratify Sector Council members in various agricultural sectors. The budget range for this contract is £40k to £50k, with a closing date for submissions on 21st June 2024. The contract is classified under the services category and follows a competitive quotation procurement method with limited participation. This tender opportunity from AHDB can benefit businesses involved in election management services, particularly those with experience in administering voting processes in the agriculture industry. Companies with expertise in electoral procedures and stakeholder engagement would be well-suited to compete for this contract. The contract period is set to start on 2nd September 2024 and offers opportunities for business growth and long-term engagements in providing voting services for the agricultural sector. ## Notice AHDB intend to procure a Contract over the next five years to a successful Supplier for the provision of Vote Election Management. The successful supplier will be required to administer and deliver an annual independent voting process at the end of October/early November each year - 2024 to 2028 inclusive, as well as ensuring value for money for levy payers is provided. Budget range PS40-50k excluding VAT (and excluding postage costs) for the combined 5 vote years. The 2024, 2026 and 2027 votes are planned to be simple votes to ratify the appointments of new Sector Council members to vacant positions or the renewal of SC members for a second term. These positions are on the four separate Sector Councils which cover a) beef/lamb b) pork c) dairy d) cereals/oilseeds. 2025 and 2028 votes are planned to be more extensive to capture voting on the potential priority areas for levy-funded work, as well as ratifying the appointments of any new/renewal of Sector Council members. The Contract is expected to commence on 2nd September 2024. The initial Contract duration is 5 years (with break clauses) with the option to extend by x1 12-month period on a single term basis. Closing date is NOON 21st June 2024 The electronic address at which the Procurement Documents have been made directly available by AHDB by electronic means is https://defra-family.force.com/s/Welcome. This is AHDB's e-Sourcing portal. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/da8dae17-c362-4e2a-a470-a7b6afd26a46 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Competitive quotation (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Apr 2024 | | Submission deadline | 21 Jun 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Sep 2024 - 30 Nov 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £50,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | AHDB | | Locality | COVENTRY | | Post town | Coventry | | Postcode | CV3 4PE | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG13 Warwickshire CC | | Local authority | Warwick | | Electoral ward | Cubbington & Leek Wootton | | Westminster constituency | Kenilworth and Southam | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) ### Codes - 44423000 - Miscellaneous articles ## Release History - 30 Apr 2024 at 07:39 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/da8dae17-c362-4e2a-a470-a7b6afd26a46 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/da8dae17-c362-4e2a-a470-a7b6afd26a46 30th April 2024 - Opportunity notice on Contracts Finder ## Notice URLs - https://defra-family.force.com/s/Welcome ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-3ae5beb4-e6f2-4c06-bf18-27a1931e48ec. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-3ae5beb4-e6f2-4c06-bf18-27a1931e48ec.json.