--- title: "Cleaning Services - Offices, Accommodation, Buildings and other Assets" ocid: "ocds-b5fd17-3b6d0464-a662-4feb-ba5f-c053dbe5a8a3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-3b6d0464-a662-4feb-ba5f-c053dbe5a8a3" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-3b6d0464-a662-4feb-ba5f-c053dbe5a8a3.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-3b6d0464-a662-4feb-ba5f-c053dbe5a8a3.json" source: "Contracts Finder" current_stage: "Tender" buyer: "EXETER CITY COUNCIL" published: "2018-11-21" --- # Cleaning Services - Offices, Accommodation, Buildings and other Assets Buyer: EXETER CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-3b6d0464-a662-4feb-ba5f-c053dbe5a8a3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-3b6d0464-a662-4feb-ba5f-c053dbe5a8a3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-3b6d0464-a662-4feb-ba5f-c053dbe5a8a3.json) ## Summary Exeter City Council is currently tendering for cleaning services covering offices, accommodation, buildings, and other assets. This procurement falls under the services category and aims to consolidate the Council's fragmented cleaning arrangements into a more efficient contractual agreement. The tender is in the planning stage, with an initial contract period of 48 months starting from 3rd March 2019, and options for 12-month renewals up to a maximum of three renewals. Key tender submission deadline is set for 11th January 2019, with the estimated contract value around £423,000. The procurement process employs an open method, allowing for broad competition. This tender presents an excellent opportunity for businesses in the cleaning sector looking to expand their client base, particularly small and medium-sized enterprises (SMEs). Eligible companies that have experience in providing comprehensive cleaning services for public sector premises would be well-suited to compete for this contract. By rationalising existing delivery arrangements, the Council aims to improve service quality and value for money, presenting potential for competitive suppliers to prove their proficiency in a formal tendering process. ## Notice Exeter City Council is tendering for cleaning services (and provision of supplies where applicable) within our offices, housing sites and other ancillary sites. This is the first time the Council is looking to bring together cleaning services under one contractual arrangement. Previous formal and ad hoc arrangements which the Council has operated have not been joined up in approach or delivery and as a consequence the Council's cleaning arrangements are fragmented across a number of different suppliers. The key objectives of the Tender are: * To rationalise the current fragmented supplier delivery arrangements and ultimately the resulting contract management * Better organise the commercial offer for supplier to tender for the service and as a result of this look to improve value for money. * Assess the competitiveness of future service delivery through formally competing the requirements * Reset the commercial arrangements based on updated specifications and standards One of four Lots, Lot 1 Cleaning Services Operational Sites (Offices); Lot 2 Cleaning Services Housing Sites; Lot 3 Cleaning Services Other Council Sites, with Lot 4 all Lot award. Prices indicated are purely estimates based on previous spend, but will not necessarily be reflective of the required and revised specifications as presented within the Government documents applicable to this tender. Initial contract period is for 48 months, with options to have 12 month renewals up to maximum of 3. Additional information: Updates made to attachments on 21/11/18. The procurement documents are available for unrestricted and full direct access, free of charge, at: https://exeter.gov.uk/council-and-democracy/selling-to-the-council/public-sector-procurement-how-we-tender/ ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/45233fde-ba66-4632-b9dc-1a2528c437d6 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Nov 2018 | | Submission deadline | 11 Jan 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 3 Mar 2019 - 2 Mar 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £423,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | EXETER CITY COUNCIL | | Locality | EXETER | | Post town | Exeter | | Postcode | EX1 1JJ | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK43 Devon CC | | Local authority | Exeter | | Electoral ward | St David's | | Westminster constituency | Exeter | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90910000 - Cleaning services ## Release History - 21 Nov 2018 at 15:07 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/45233fde-ba66-4632-b9dc-1a2528c437d6 - 2 Nov 2018 at 11:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/45233fde-ba66-4632-b9dc-1a2528c437d6 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/45233fde-ba66-4632-b9dc-1a2528c437d6 21st November 2018 - Opportunity notice on Contracts Finder ## Notice URLs - https://exeter.gov.uk/council-and-democracy/selling-to-the-council/public-sector-procurement-how-we-tender/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-3b6d0464-a662-4feb-ba5f-c053dbe5a8a3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-3b6d0464-a662-4feb-ba5f-c053dbe5a8a3.json.