--- title: "Mechanical Plant Servicing, Maintenance, Repair & Associated Works & Services - Term Service Contract" ocid: "ocds-b5fd17-3c31ae9e-e3c8-410a-8f15-6cd549d0fd47" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-3c31ae9e-e3c8-410a-8f15-6cd549d0fd47" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-3c31ae9e-e3c8-410a-8f15-6cd549d0fd47.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-3c31ae9e-e3c8-410a-8f15-6cd549d0fd47.json" source: "Contracts Finder" current_stage: "Tender" buyer: "PORTSMOUTH CITY COUNCIL" published: "2017-07-19" --- # Mechanical Plant Servicing, Maintenance, Repair & Associated Works & Services - Term Service Contract Buyer: PORTSMOUTH CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-3c31ae9e-e3c8-410a-8f15-6cd549d0fd47 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-3c31ae9e-e3c8-410a-8f15-6cd549d0fd47) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-3c31ae9e-e3c8-410a-8f15-6cd549d0fd47.json) ## Summary The Portsmouth City Council is currently conducting a tendering process for the "Mechanical Plant Servicing, Maintenance, Repair & Associated Works & Services - Term Service Contract," targeting the repair and maintenance services industry. This contract has a planned award date of 28th November 2017, with services set to commence on 2nd April 2018. The procurement process is at the "Tender" stage, with a deadline for submitting expressions of interest by 21st July 2017 at 14:00. The estimated value of the contract is approximately £400,000 to £500,000 per annum, and it will be executed based on an open book cost-reimbursable approach under the NEC3 Term Service Contract standards, allowing for a maximum total term of 10 years. This opportunity presents substantial growth prospects for businesses involved in mechanical and electrical equipment servicing, particularly those that can offer innovative and responsive solutions. Contractors with a solid experience in managing facilities across various sectors—such as education, commercial, recreational, and residential—would be well-equipped to compete for this contract. The inclusion of variant bids allows organisations that can demonstrate significant operational improvements to propose extended base terms, potentially enhancing their competitive edge in the bidding process. ## Notice Portsmouth City Council - 'the Council' - is inviting expressions of interest for the delivery of responsive repairs, routine servicing and planned preventative maintenance of mechanical and electrical equipment across the Council's portfolio of approx. 380 education, commercial, recreational, cultural, community and larger multiple dwelling residential buildings. The target award date for the contract is 28th November 2017 with service commencement following on 2nd April 2018. The contract will run for an initial base term of 5 years extendable in increments to be agreed to a maximum total term of 10 years. Variant bids may be submitted which require a longer base term where significant financial and operational improvements can be demonstrated. The estimated value of the contract - exclusive of additional works & services and additional potential contracting authority demand referred to within the SSQ documentation - is approximately PS400k - 500k per annum. The contract will be let on an open book cost reimbursable basis utilising the NEC3 Term Service Contract - Option E and is to be delivered and managed in line with Systems Thinking principles. The Council is looking for a contractor who can provide a comprehensive, responsive service, who is innovative in their approach and can adopt a partnering approach as set out in the NEC form of contract. The closing date for receipt of your expression of interest is given against the heading entitled - Date documents can be requested until. The target award date for the contract is 28th November 2017 with service commencement following on 2nd April 2018. Interested contractors are required to complete and return a Supplier Status Questionnaire (SSQ) and associated documentation by 21st July 2017 14:00. A bidders information session is scheduled for 28th June 2017 11:00 - 13:30 at which key officers will present an overview of the service requirements and bidding process and be on hand to answer any questions. Interested Suppliers are requested to confirm the names and positions of delegates that they wish to send via InTend correspondence by Tuesday 27th June 3pm. A maximum of 2 delegates per organisation is permitted. The full procurement timetable for letting the contract is as follows: Bidder information session - 28.06.17 11:00 - 13:30 SSQ submission deadline - 21.07.17 14:00 Results of evaluation of SSQs issued - 14.08.17 Invitation to tender issued - 04.09.17 Bidders briefing - 12.09.17 Tender return deadline - 27.10.17 14:00 Clarifications and interviews/site visits (if required) W/C - 13.11.17 Notification of preferred bidder - 04.12.17 Standstill period start - 05.12.17 Standstill period end - 14.12.17 Contract award - 15.12.17 Contract Commencement - 02.04.18 Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Mechanical Plant Servicing, Maintenance, Repair & Associated Works & Services - Term Service Contract. The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/39244fd6-556c-4b6f-bcf4-5a1f0c05a308 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Jul 2017 | | Submission deadline | 4 Aug 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Apr 2018 - 1 Apr 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £5,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | HAMPSHIRE | | Post town | Portsmouth | | Postcode | PO1 2BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50712000 - Repair and maintenance services of mechanical building installations ## Release History - 19 Jul 2017 at 16:00 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/39244fd6-556c-4b6f-bcf4-5a1f0c05a308 - 21 Jun 2017 at 12:07 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/39244fd6-556c-4b6f-bcf4-5a1f0c05a308 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/39244fd6-556c-4b6f-bcf4-5a1f0c05a308 19th July 2017 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/portsmouthcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-3c31ae9e-e3c8-410a-8f15-6cd549d0fd47. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-3c31ae9e-e3c8-410a-8f15-6cd549d0fd47.json.