--- title: "THE SUPPLY OF ELECTORAL PRINTED STATIONERY" ocid: "ocds-b5fd17-3c73edc0-9b3e-4273-a178-dbaa22c9736b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-3c73edc0-9b3e-4273-a178-dbaa22c9736b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-3c73edc0-9b3e-4273-a178-dbaa22c9736b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-3c73edc0-9b3e-4273-a178-dbaa22c9736b.json" source: "Contracts Finder" current_stage: "Award" buyer: "BROXTOWE BOROUGH COUNCIL" published: "2017-04-25" --- # THE SUPPLY OF ELECTORAL PRINTED STATIONERY Buyer: BROXTOWE BOROUGH COUNCIL Current stage: Award OCID: ocds-b5fd17-3c73edc0-9b3e-4273-a178-dbaa22c9736b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-3c73edc0-9b3e-4273-a178-dbaa22c9736b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-3c73edc0-9b3e-4273-a178-dbaa22c9736b.json) ## Summary Broxtowe Borough Council is leading a joint procurement exercise for the supply of electoral printed stationery on behalf of a consortium of eight local councils in Nottinghamshire. This procurement is classified under the goods category, with a focus on printed matter and related products. The tender, titled "THE SUPPLY OF ELECTORAL PRINTED STATIONERY," is currently in the award stage following its completion on 25 April 2017. The contract period is set to commence on 1 June 2017 and run until 31 May 2021, with tender submissions having closed on 20 February 2017. This opportunity presents significant prospects for businesses within the printing and stationery sectors, particularly those specialising in electoral materials and related logistics. Suppliers with experience in high-volume printing and mailing services, especially small and medium enterprises (SMEs) and voluntary and community sector enterprises (VCSEs), could find this tender favourable. The tender is structured into two lots, allowing bidders to compete for specific elements of the contract, thereby increasing participation chances and fostering competitive pricing. ## Notice A Consortium of eight local Councils within Nottinghamshire is undertaking a joint procurement exercise. This is on behalf of and under the direction of their individual Returning Officers and Electoral Registration Officers for the procurement of electoral printed stationery with a view of achieving administrative and financial benefits by working together and in partnership with the successful Contractor. The Councils are seeking an experienced and established provider of electoral printed stationery. Broxtowe Borough Council is acting as lead buyer for the Consortium, which includes Ashfield District Council, Bassetlaw District Council, Broxtowe Borough Council, Gedling Borough Council, Mansfield District Council, Newark and Sherwood District Council, Nottingham City Council, and Rushcliffe Borough Council. Lots The tender is split into two Lots. You may bid for all, few or just one Lot. There are no restrictions. Each Lot will be awarded independently of the others and there is no restrictions on the number of Lots that you can be awarded. Lot 1) Requirements for Elections Lot 2) Requirements for Canvassing / Electoral Registration and other day to day activities. Lot 1 includes: * Ordinary Poll Cards * Postal Poll Cards * Empty Property Poll Cards * Postal Voting Packs * Ballet Papers * Tendered Ballot Papers The printing of poll cards and postal vote poll cards for the purpose of all elections and referenda during the Contract Period for dispatch by Royal Mail or other providers, or returned to Councils for hand delivery. The printing of all ballot papers for all elections and referenda held during the Contract Period. The printing of Postal Voting Packs (including outer envelope, Envelope A, Envelope B, Postal Vote Statement, instruction sheet) and associated mail house functions including their loading, sealing and posting via a postal provider or returned to the relevant Council for in-house loading for all elections and referenda during the Contract Period. Lot 2 includes: * Annual Canvas - Initial Mail (HEFs) * Annual Canvas - Reminder Mail (HEFs) * Annual Canvas - Final Reminder (HEFs) * Annual Canvas - Initial to Register (ITRs) * Annual Canvas - Reminder to Register (ITRs) * Annual Canvas - Final Reminder to Register ((ITRs) * Postal Vote Applications The printing of voter registration forms (Household Enquiry Forms HEFs and Invitations to Register ITRs) information leaflets and envelopes for the purpose of the annual canvass; and associated mail house functions including their loading, sealing and posting via a postal provider or to be returned to the local authority for hand delivery - to be approved by the individual Councils. The printing and posting out of day to day correspondence via a hybrid mail service on an ad hoc basis. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7daeb19a-42ca-41bc-828a-35bda95cb898 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Apr 2017 | | Submission deadline | 20 Feb 2017 | | Future notice date | Not specified | | Award date | 24 Apr 2017 | | Contract period | 31 May 2017 - 31 May 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BROXTOWE BOROUGH COUNCIL | | Locality | NOTTINGHAM | | Post town | Nottingham | | Postcode | NG9 1AB | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF16 South Nottinghamshire | | Local authority | Broxtowe | | Electoral ward | Beeston West | | Westminster constituency | Broxtowe | | Delivery location | TLF East Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | PRINT IMAGE NETWORK | ## CPV Codes ### Divisions - 22 - Printed matter and related products ### Codes - 22000000 - Printed matter and related products ## Release History - 25 Apr 2017 at 14:52 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/7daeb19a-42ca-41bc-828a-35bda95cb898 - 16 Jan 2017 at 10:59 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d493b97f-15e6-45e2-a59b-d162af78d7a8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/7daeb19a-42ca-41bc-828a-35bda95cb898 25th April 2017 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/d493b97f-15e6-45e2-a59b-d162af78d7a8 16th January 2017 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/643e64f7-b3b4-43a1-a0f7-90620df8c207 Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/9c9e7836-e933-44b6-9931-4f0358c01024 Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/0e7a7294-4241-4607-a2dc-9a4e9ceb58e4 Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/5c0b3a79-c367-41f9-aca3-e160c69e1c0f Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/b243bd47-9819-4eed-b339-4465d542c028 Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a50edfb0-3adc-4b30-a910-3758af6e74a0 Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/3a54d1bf-f919-4c9c-850a-504cb0cac381 Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/dcdeec28-302f-4fcb-9772-99fc90d1ce6e Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/dc08b0fe-37f1-4017-bed9-861ae6c298ca Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/62c0cc51-6e94-4611-a34c-6405592bc071 Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/621c31e2-f803-4836-8b53-70a7c7f79582 Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/b7c568f8-0392-4012-b648-766a5b404309 Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/564b8c68-3748-45ac-bb00-ad7875f64aca Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/e9b9462c-2160-45cb-a8a4-c77867dde98b Tender Documents - https://www.contractsfinder.service.gov.uk/Notice/Attachment/5e8e6cfa-8028-419a-b440-1caafaedcbe5 Tender Documents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-3c73edc0-9b3e-4273-a178-dbaa22c9736b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-3c73edc0-9b3e-4273-a178-dbaa22c9736b.json.