--- title: "ITT269 Provision of a Student Record System" ocid: "ocds-b5fd17-3d652fa3-d12c-4f51-8940-4a178b13db24" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-3d652fa3-d12c-4f51-8940-4a178b13db24" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-3d652fa3-d12c-4f51-8940-4a178b13db24.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-3d652fa3-d12c-4f51-8940-4a178b13db24.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY OF NORTHAMPTON E-TENDERING" published: "2019-05-03" --- # ITT269 Provision of a Student Record System Buyer: UNIVERSITY OF NORTHAMPTON E-TENDERING Current stage: Tender OCID: ocds-b5fd17-3d652fa3-d12c-4f51-8940-4a178b13db24 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-3d652fa3-d12c-4f51-8940-4a178b13db24) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-3d652fa3-d12c-4f51-8940-4a178b13db24.json) ## Summary The University of Northampton is currently inviting tenders for the provision of a new Student Record System, set to begin from October 31, 2019, covering an initial five-year contract with the potential for five additional one-year extensions. This procurement process is classified under the Software package and information systems category, with a specific focus on database software. The tender period is open until May 29, 2019, with submissions being managed through a selective procurement method under a restricted procedure. The contract will support the university's administrative functions and student services, holding significant importance for its operations. This tender presents a valuable opportunity for software developers and IT service providers specialising in educational systems and data management solutions. Companies with experience in student information systems, database integration, and higher education compliance will find this procurement particularly relevant. By participating in this tender, businesses can help the University of Northampton enhance its operational efficiency, meet compliance requirements, and ultimately support its growth in the higher education sector. ## Notice The University of Northampton is seeking to acquire a new Student Record System for an initial period of five years from October 2019 with the possibility of 5 additional 1 year extensions. The University has been using its current system since 2006. It has been the key product supporting application and admissions processing, student records, assessment, awards and student communications during this time. The University is looking for a system that covers the full student management and administration lifecycle from application to graduation and beyond that: provides an efficient processing tool for staff and a high quality interface to enhance the student experience, can provide flexibility to support the University's range of Higher Edication provision, supports changes and compliance requirements of the UK Higher Education sector. The new system will need to integrate seamlessly with a large number of applications such as the University's Virtual Learning Environment, Customer Relationship Management Dynamics, Business Intelligence Suite, Unit4 Business World applications for Human Resources and Finance, Scientia Syllabus Plus, Kinetic's Room Service, Haplo PhD Manager as the student records system is the pivotal link to University systems. The system will need to integrate with UCAS systems and enable the University to undertake its statutory reporting duties. The University is seeking a Student record system that will also include the ability to manage automatic workflow, support self-service, deliver a range of external and statutory reporting requirements and directly support tuition fee processing which is undertaken outside of the current system. In 2017/18 there were approximately 13,400 undergraduate students studying in full time or part time mode on single honours or joint honours programmes. An additional 3,400 students were also studying full time, part time or Distance Learning postgraduate taught programmes and 200 students were taking research programmes on a full time or part time basis. The University also works with a number of partner institutions and has recently begun increasing its number of apprenticeship programmes. Approximately 6500 students apply through the current self-service application tool and most students (approximately 15000) use the current self-service portal to pre-enrol each year. There are over 1300 staff with a variety of management, academic and administrative roles across the University involving student recruitment, admissions, teaching, assessment, quality assurance and personal tutor and student support who need to access different levels of student data. The University recognises that the Student Records System is a key and critical system in enabling it to support its future growth, to adapt to changing environments and markets and therefore ensure its financial sustainability. Additional information: The information and documents for this tender will be accessible from https://in-tendhost.co.uk/universityofnorthampton Click on Current Tenders link where you can view the project detail, express an interest and register your Organisation with our e-tendering system. Once the registration has been accepted and you have received your login details by e:mail you can login to view and download the PQQ in the My Tenders section of the website. If your company is already registered please do not register again Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4b483725-489c-4e3c-8f1a-c94efe148b8d | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 May 2019 | | Submission deadline | 29 May 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Oct 2019 - 30 Oct 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF NORTHAMPTON E-TENDERING | | Locality | NORTHAMPTONSHIRE | | Post town | Northampton | | Postcode | NN1 5PH | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire | | ITL 3 | TLF24 West Northamptonshire | | Local authority | West Northamptonshire | | Electoral ward | Delapre and Rushmere | | Westminster constituency | Northampton South | | Delivery location | TLF East Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48611000 - Database software package ## Release History - 3 May 2019 at 08:20 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4b483725-489c-4e3c-8f1a-c94efe148b8d - 30 Apr 2019 at 15:53 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4b483725-489c-4e3c-8f1a-c94efe148b8d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/4b483725-489c-4e3c-8f1a-c94efe148b8d 3rd May 2019 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/universityofnorthampton/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/universityofnorthampton ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-3d652fa3-d12c-4f51-8940-4a178b13db24. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-3d652fa3-d12c-4f51-8940-4a178b13db24.json.