--- title: "Grant Application, Assessment and Administration Services" ocid: "ocds-b5fd17-3e0bc883-93c3-4921-ac77-d7fe4f59dc03" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-3e0bc883-93c3-4921-ac77-d7fe4f59dc03" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-3e0bc883-93c3-4921-ac77-d7fe4f59dc03.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-3e0bc883-93c3-4921-ac77-d7fe4f59dc03.json" source: "Contracts Finder" current_stage: "Tender" buyer: "DEFRA NETWORK ETENDERING PORTAL" published: "2022-11-18" --- # Grant Application, Assessment and Administration Services Buyer: DEFRA NETWORK ETENDERING PORTAL Current stage: Tender OCID: ocds-b5fd17-3e0bc883-93c3-4921-ac77-d7fe4f59dc03 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-3e0bc883-93c3-4921-ac77-d7fe4f59dc03) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-3e0bc883-93c3-4921-ac77-d7fe4f59dc03.json) ## Summary The Defra Network eTendering Portal has initiated a tender for "Grant Application, Assessment and Administration Services" in the services industry category. The procurement method is an open procedure above threshold. The contract period runs from February 13, 2023, to August 14, 2023. The deadline for tender submissions is December 5, 2022. This opportunity aims to procure software/API and database hosting services to support grant delivery. The buying organisation is based in London, England, and the total contract value is £1,500,000. This tender by Defra can offer business growth opportunities to companies specialising in software development, API integration, and database hosting services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise organisations (VCSEs) are particularly suited to compete. The accelerated procurement process requires timely action to secure a lucrative 18-month contract with potential extensions. Businesses must ensure compliance with technology standards outlined by the Government Functional Standard, Technology Code of Practice, and GDS Service Standard to deliver successful grant schemes for Defra. ## Notice DEFRA require the capability to be able to offer a fully supported and hosted system which provides a digital application and assessment portal to apply for both established and new grant schemes, and for the grant administrative team to be able to comply with the Government Functional Standard. Delivery of new technologies into the DEFRA Group estate must demonstrate compliance with the Technology code of practice and the GDS Service Standard. These can be accessed at the links below. Government Functional Standard: https://www.gov.uk/government/publications/grants-standards Technology Code of Practice: https://www.gov.uk/guidance/the-technology-code-of-practice GDS Service Standard: https://gds.blog.gov.uk/2019/05/09/welcome-to-the-updated-service-standard/ DEFRA require a short-term software/API and database hosting provider to assist with the delivery of grants. It will be an 18-month contract with an option for two six-month extensions. The supplier will work with a multi-disciplinary team, including a variety of operational teams, within DEFRA group during development and delivery. During transfer of data from the incumbent it will be absolutely necessary to guarantee that no interruption occurs to service. Failure to provide the required development and support activities would: prevent the RPA Grants Service delivering its committed (published) grant schemes from 2022 until the replacement single service was introduced; and result in the inability to pay existing scheme applicants via system payments. There is an existing supplier in place, who will need to be effectively engaged to ensure a smooth transition from current to new service provision. It is of critical operational importance that there is no interruption of service (i.e. payments to grant recipients or disruption to administration of existing and new grants). There will be a transition period of 4 months, and transition to any future state service will need to be completed before the end of the initial contract period unless the option(s) to extend is/are used. The solution must be in place and operationalised by July 2023 to support the current bespoke system to be decommissioned. Read/write/edit access will be required for the duration of the service. Read and limited write access would be required for a minimum of 5 years beyond the final claim for compliance purposes. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/883f1e88-84bb-4998-b6a9-65c2b7092dad | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Nov 2022 | | Submission deadline | 5 Dec 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 13 Feb 2023 - 14 Aug 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DEFRA NETWORK ETENDERING PORTAL | | Locality | LONDON | | Post town | South West London | | Postcode | SW1P 3JR | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48612000 - Database-management system ## Release History - 18 Nov 2022 at 16:26 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/883f1e88-84bb-4998-b6a9-65c2b7092dad - 11 Nov 2022 at 15:31 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/883f1e88-84bb-4998-b6a9-65c2b7092dad ## Documents - https://www.contractsfinder.service.gov.uk/Notice/883f1e88-84bb-4998-b6a9-65c2b7092dad 18th November 2022 - Opportunity notice on Contracts Finder ## Notice URLs - https://gds.blog.gov.uk/2019/05/09/welcome-to-the-updated-service-standard/ - https://www.find-tender.service.gov.uk/Notice/020817-2022 - https://www.gov.uk/government/publications/grants-standards - https://www.gov.uk/guidance/the-technology-code-of-practice ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-3e0bc883-93c3-4921-ac77-d7fe4f59dc03. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-3e0bc883-93c3-4921-ac77-d7fe4f59dc03.json.