---
title: "Document Scanning Partner"
ocid: "ocds-b5fd17-3f468b59-1fcc-4802-a7dc-a9093e39bf1d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-3f468b59-1fcc-4802-a7dc-a9093e39bf1d"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-3f468b59-1fcc-4802-a7dc-a9093e39bf1d.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-3f468b59-1fcc-4802-a7dc-a9093e39bf1d.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST"
published: "2025-10-14"
---

# Document Scanning Partner

Buyer: UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST  
Current stage: Award  
OCID: ocds-b5fd17-3f468b59-1fcc-4802-a7dc-a9093e39bf1d

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## Summary

The United Lincolnshire Teaching Hospitals NHS Trust has completed the procurement process for a document scanning partner under the title "Document Scanning Partner". This contract, part of the business services industry, specifically focuses on law, marketing, consulting, recruitment, printing, and security, and it will support the Trust's Electronic Document Management System (EDMS) initiative. The contracting process, initiated as a selective tender, was a call-off from a framework agreement via the NHS LPP Digital Document Solutions Framework. The contract, awarded to IRON MOUNTAIN (UK) PLC, is valued at £1,458,338, covering a span from 3rd January 2026 to 2nd January 2031, including the potential for extensions. The procurement aims to digitise clinical records for more efficient access by clinicians. The project is located in the South East of the United Kingdom, with a key milestone being the start of the contract period on 3rd January 2026.

This procurement offers substantial growth opportunities for businesses capable of providing secure and efficient document scanning and records management services. Suitable candidates include small and medium enterprises (SMEs) in the business services sector, as there is an explicit suitability provision for SMEs. Companies specializing in logistics, secure records handling, digital scanning technologies, and data management are well-positioned to leverage such opportunities. The long-term contract offers stability and potential for future collaborations, enabling businesses to strengthen their portfolios in supporting healthcare organisations in their digital transformation efforts.

## Notice

The Authority is introducing an Electronic Document Management System (EDMS) as a tactical solution to bring together existing electronic outputs into a single repository in advance of the delivery of an Electronic Patient Records (EPR) system. Without the introduction of the EDMS the Authority will not achieve its aim to have a full electronic patient record. The EDMS will allow the Authority to become a paper 'lite' organisation with physical clinical records being digitised for more timely access by clinicians. The Authority requires the services of a scanning partner to support on-demand scanning which is driven by outpatient activity. The scanning partner will securely collect records from Authority sites and transfer to their scanning facility, for scanning, quality checking, and re-scanning where necessary. Secure archiving and secure destruction following an agreed document retention period will be provided. The contract will commence on 3rd January 2026 for an initial period of two years with the option to extend by three periods of twelve months each. This is a call-off contract awarded following a further competition via the NHS LPP Digital Document Solutions Framework. The highest contract award value of PS1,458,338 is based on the full 2 years + 1 + 1 + 1 contract duration.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/37c6b468-14f2-4274-b4e3-19cc6d52bfa1 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Oct 2025 |
| Submission deadline | 9 May 2025 |
| Future notice date | Not specified |
| Award date | 7 Oct 2025 |
| Contract period | 3 Jan 2026 - 2 Jan 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,458,338 |
| Lots value | Not specified |
| Awards value | £1,458,338 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST |
| Locality | LINCOLN, |
| Post town | Lincoln |
| Postcode | LN5 7JH |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF3 Lincolnshire |
| ITL 3 | TLF30 Lincolnshire CC |
| Local authority | Lincoln |
| Electoral ward | Park |
| Westminster constituency | Lincoln |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IRON MOUNTAIN (UK |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security

## Release History

- 14 Oct 2025 at 09:18 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/37c6b468-14f2-4274-b4e3-19cc6d52bfa1
- 14 Oct 2025 at 09:16 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/88253610-e88a-46f0-8e5e-ce3f6f232ac4

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/37c6b468-14f2-4274-b4e3-19cc6d52bfa1
  14th October 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/88253610-e88a-46f0-8e5e-ce3f6f232ac4
  14th October 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-3f468b59-1fcc-4802-a7dc-a9093e39bf1d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-3f468b59-1fcc-4802-a7dc-a9093e39bf1d.json.