--- title: "INVITATION TO TENDER FOR THE PROVISON OF PROPERTY/ARCHIVE SYSTEM IMPLEMENTATION" ocid: "ocds-b5fd17-3f5de650-359d-4ab2-801b-2fbd0458d913" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-3f5de650-359d-4ab2-801b-2fbd0458d913" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-3f5de650-359d-4ab2-801b-2fbd0458d913.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-3f5de650-359d-4ab2-801b-2fbd0458d913.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WEST MERCIA POLICE PROCUREMENT DEPARTMENT" published: "2020-12-06" --- # INVITATION TO TENDER FOR THE PROVISON OF PROPERTY/ARCHIVE SYSTEM IMPLEMENTATION Buyer: WEST MERCIA POLICE PROCUREMENT DEPARTMENT Current stage: Tender OCID: ocds-b5fd17-3f5de650-359d-4ab2-801b-2fbd0458d913 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-3f5de650-359d-4ab2-801b-2fbd0458d913) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-3f5de650-359d-4ab2-801b-2fbd0458d913.json) ## Summary The West Mercia Police Procurement Department is inviting tenders for the implementation of a Property/Archive system, classified under IT software packages. This open procurement process is currently in the Tender stage, with a submission deadline set for 15 January 2021. The contract is expected to commence on 5 March 2021, lasting for a period of three years, with potential extensions for an additional two years, subject to performance and value assessments. The project is located in the West Midlands region of the United Kingdom. This tender presents a substantial opportunity for businesses specialising in IT software development and implementation services, particularly those with experience in the policing environment or similar sectors. Companies that can demonstrate a successful track record in providing software-related services, including comprehensive data analysis, would be well-suited to compete for this contract. The singular focus on a tried and tested solution emphasises the importance of reliability and performance, making this an ideal venture for specialist providers in the software industry. ## Notice The West Mercia Police & Crime Commissioner and The Warwickshire Police & Crime Commissioner (the Authority) invites you to tender for the provision of Property/Archive system implementation. The solution needs to be tried and tested in the policing environment or equivalent to minimise any risk of operational impact. The Contract will be with a single supplier to commence on date of Purchase Order and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service. This extension period shall be subject to: * The organisational requirements of the Authority. * The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period. * The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. For the PMS aspect of the tender, it is required that the successful contractor will (as part of the implementation services) complete a comprehensive data analysis to allow for the identification of West Mercia and Warwickshire data within the current PMS platform for migration to two standalone (separate) platforms and contracts for each Authority. The ARMS platform will continue to be utilised on a "joint" use basis and therefore there is no requirement for the data to be split but still requires the current data to be migrated to the new platform. West Mercia will be the main contracting party with Warwickshire requiring continued access, due to Warwickshire utilising the Central Property Store with no current plans to replicate this elsewhere. The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen. Interested bidders will be notified of any changes as required ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/9ab2bc6f-7a52-4249-909e-7433a3f3aaf3 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Dec 2020 | | Submission deadline | 15 Jan 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 5 Mar 2021 - 5 Mar 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST MERCIA POLICE PROCUREMENT DEPARTMENT | | Locality | WORCESTER | | Post town | Worcester | | Postcode | WR3 8SP | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG12 Worcestershire CC | | Local authority | Wychavon | | Electoral ward | North Claines & Salwarpe | | Westminster constituency | Droitwich and Evesham | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48517000 - IT software package - 72260000 - Software-related services - 72261000 - Software support services ## Release History - 6 Dec 2020 at 11:00 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/9ab2bc6f-7a52-4249-909e-7433a3f3aaf3 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/9ab2bc6f-7a52-4249-909e-7433a3f3aaf3 6th December 2020 - Opportunity notice on Contracts Finder - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35655&B=BLUELIGHT Additional data - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30493 User / Company ## Notice URLs - http://www.westmercia.police.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-3f5de650-359d-4ab2-801b-2fbd0458d913. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-3f5de650-359d-4ab2-801b-2fbd0458d913.json.