--- title: "Early Engagement Supplier Days - Provision of a System to Raise Purchase Orders/Employee Expenses/Record Timekeeping" ocid: "ocds-b5fd17-40376a8d-427e-4013-95b6-d05aa2edc2a5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-40376a8d-427e-4013-95b6-d05aa2edc2a5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-40376a8d-427e-4013-95b6-d05aa2edc2a5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-40376a8d-427e-4013-95b6-d05aa2edc2a5.json" source: "Contracts Finder" current_stage: "Planning" buyer: "BIG LOTTERY FUND" published: "2018-10-01" --- # Early Engagement Supplier Days - Provision of a System to Raise Purchase Orders/Employee Expenses/Record Timekeeping Buyer: BIG LOTTERY FUND Current stage: Planning OCID: ocds-b5fd17-40376a8d-427e-4013-95b6-d05aa2edc2a5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-40376a8d-427e-4013-95b6-d05aa2edc2a5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-40376a8d-427e-4013-95b6-d05aa2edc2a5.json) ## Summary The Big Lottery Fund is initiating a procurement process under the title "Early Engagement Supplier Days - Provision of a System to Raise Purchase Orders/Employee Expenses/Record Timekeeping". This tender is classified under the "Miscellaneous software package and computer systems" industry category, with key dates including supplier engagement sessions scheduled for 22nd and 23rd October 2018. Both sessions will take place at their Birmingham office (Apex House, 3 Embassy Drive, Birmingham B15 1TR). The current stage of the procurement process is in the planning phase, aiming to gather insights from potential suppliers regarding their systems for manage-to-pay processes before formally announcing future contract opportunities. This tender represents a significant opportunity for businesses specialising in software solutions related to procurement and financial management. Companies that develop comprehensive purchase order systems, employee expense management, or timekeeping solutions would find themselves well-positioned to engage in future bidding processes. With a limited number of places available for each engagement session, prospective suppliers are encouraged to express their interest promptly, ensuring they are informed and prepared to showcase relevant capabilities for the Big Lottery Fund’s upcoming requirements. ## Notice The Big Lottery Fund funds projects and activities that make communities stronger and more vibrant, and that are led by the people who live in them. We support charities, community groups, and people with great ideas - local or national, large or small. We also bring people and groups together: to share experiences, learn from each other and try new ways of working. We are a distributor of National Lottery funding, established as a non-departmental public body by an Act of Parliament. The Big Lottery Fund is governed by a Board that is responsible for setting the Fund's long-term strategy and key policies, and making sure that it's run in an effective and efficient way. It delegates the day-to-day running of the organisation to the chief executive and her senior management team. As part of our business objectives for 2017-18 and continuing into this financial year, we have been reviewing systems used by Finance and Procurement that form part of procure-to-pay. To date, we have completed improvements on the way colleagues in the business instruct when a requirement arises and tendered and deployed an electronic tendering portal. We are now ready to look at our purchase order system which includes record/time keeping and invoice/staff expenses payment as well as exploring other functionality that may be available within the market which could create efficiencies in the way we work. With that being said, we would like to hold a few supplier days to enable those who responded to our early engagement and others who may been interested to come and hear more about the work we are doing around our procure-to-pay model. In addition, the Fund wishes to understand more of what modules/functionality is available with procure-to-pay type systems in order that we can go to the market at a later date with a more informed requirements document. Our supplier days will be held on the following dates and times at our office located in Birmingham (Apex House, 3 Embassy Drive, Birmingham B15 1TR): 22nd October 2018 - 10:00am to 12:00pm 23rd October 2018 - 10:00am to 12:00pm There will be 20 places available for each day noted above and there is a maximum of 2 places per supplier. We are limiting the number of places per supplier to assure that those interested are able to attend. To express your interest to attend, please email procurement@biglotteryfund.org.uk with "BIG001-1006 Supplier Day" noted in the subject line and you provide the names, positions, telephone and email address of those attending. Unfortunately we will not be able to respond to any queries on the content of the day or similar given we wish to be transparent and afford all suppliers the opportunity to hear the information at the same time. Our intent is also to publish any presentation materials with the publication of the tender provision at a later date. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/29bd2fb8-f34a-485e-9ba2-4bebde5b9ffb | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Oct 2018 | | Submission deadline | Not specified | | Future notice date | 1 Jan 2019 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIG LOTTERY FUND | | Locality | LONDON | | Post town | Central London | | Postcode | EC4A 1DE | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | City of London | | Electoral ward | Castle Baynard | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales, TLM Scotland, TLN Northern Ireland | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48900000 - Miscellaneous software package and computer systems ## Release History - 1 Oct 2018 at 13:12 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/29bd2fb8-f34a-485e-9ba2-4bebde5b9ffb - 19 Sep 2018 at 13:17 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/29bd2fb8-f34a-485e-9ba2-4bebde5b9ffb ## Documents - https://www.contractsfinder.service.gov.uk/Notice/29bd2fb8-f34a-485e-9ba2-4bebde5b9ffb 1st October 2018 - Early engagement notice on Contracts Finder - https://biglotteryfund.bravosolution.co.uk Big Lottery Fund's Electronic Tendering Portal URL ## Notice URLs - https://biglotteryfund.bravosolution.co.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-40376a8d-427e-4013-95b6-d05aa2edc2a5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-40376a8d-427e-4013-95b6-d05aa2edc2a5.json.