--- title: "DDaT21335 eCatalogue Solution" ocid: "ocds-b5fd17-413a69e2-9f0f-4ca8-9772-1e8ef45adbb7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-413a69e2-9f0f-4ca8-9772-1e8ef45adbb7" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-413a69e2-9f0f-4ca8-9772-1e8ef45adbb7.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-413a69e2-9f0f-4ca8-9772-1e8ef45adbb7.json" source: "Contracts Finder" current_stage: "Planning" buyer: "UK SHARED BUSINESS SERVICES LIMITED" published: "2021-09-08" --- # DDaT21335 eCatalogue Solution Buyer: UK SHARED BUSINESS SERVICES LIMITED Current stage: Planning OCID: ocds-b5fd17-413a69e2-9f0f-4ca8-9772-1e8ef45adbb7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-413a69e2-9f0f-4ca8-9772-1e8ef45adbb7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-413a69e2-9f0f-4ca8-9772-1e8ef45adbb7.json) ## Summary The UK Shared Business Services Limited is initiating a procurement process for the "DDaT21335 eCatalogue Solution", which is classified under the industry category of Catalogues with additional relevance to Enterprise Resource Planning software packages. Currently in the planning stage, the engagement end date is set for 29th September 2021. This procurement is strategically important as it aims to replace an existing Catalogue Content Management Software solution ahead of its expiration in April 2023. The indicative budget for this solution is £140,000 per annum, which accounts for licensing and standard operational costs. This tender presents significant opportunities for businesses, especially those specialising in software development, catalogue management systems, and enterprise resource planning solutions. Companies that can offer customisation options, user-friendly interfaces, and compliance with regulations such as the UK GDPR will be particularly well-suited to compete. Given the potential increase in annual spend from £10 million to £15-20 million, this procurement could serve as a lucrative avenue for growth for small to medium-sized enterprises (SMEs) looking to expand their market presence. ## Notice Background UK SBS currently uses a Catalogue Content Management Software solution which has been in place for several years. The current Contract is due to expire in April 2023 and we therefore wish to understand what the market can offer in the form of a standard self-service user eCatalogue platform and what features are available with customisation. All information gained from the Pre-Market Engagement sessions will help to ensure we have a fit for purpose specification when we formally approach the market later this year. UK SBS currently runs roughly PS10M per annum through its eMarketplace, however there are internal strategies underway to increase the Catalogue offerings which will increase the per annum spend to around PS15M - PS20M. Main Objectives / Minimum System Requirements The main requirements of any potential solution will be: * To allow our roughly 9,700 users easy searchable access to the agreed and Contracted Supplier Catalogues (The intention of this system is that it will only be available to pre-selected / Contracted Suppliers) * Image, description, unit of measure and categorisations of all catalogue items loaded, including manufacture part codes. * Functionality to all for delivery charges or dry ice charges to be added * Ability to select multiple items from multiple suppliers and checkout in one order, with the final order then being split into individual Supplier Purchase Orders * Ability for order acknowledgements * Varying Supplier membership packages which range from free to chargeable and fully managed. * 'Punch-Out' functionality to Supplier websites (where agreed) * Interfacing with Oracle and other ERP solutions * Ability for e-invoicing * Ability to monitor/report on which agreements catalogue items/suppliers are awarded onto in the system * Ability to report on spend and create custom reports that can be run by the UK SBS teams * Ability to show promotions from Suppliers (where pre-agreed with UK SBS) * Ability to conduct bulk order quote request with set Suppliers * Single and two factor authentications sign-on options * Meet all relevant Cyber Essentials and UK GDPR legislation * Be IS27001 accredited * Meet all current and future accessibility legislation Budget (Indicative) The current indicative budget for any solution is PS140,000.00 per annum (to include all licensing and standard running costs). Overview Please find attached further information regarding the supplier day including how to express your interest and contact details within the PDF "DDaT21335 E-Catalogue Solution" within the attachments section of this PIN notice. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/23fb39f2-3000-4981-894a-1fd71905d8a5 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Sep 2021 | | Submission deadline | Not specified | | Future notice date | 29 Sep 2021 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK SHARED BUSINESS SERVICES LIMITED | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN2 1FL | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 22 - Printed matter and related products - 48 - Software package and information systems ### Codes - 22461000 - Catalogues - 48451000 - Enterprise resource planning software package ## Release History - 8 Sep 2021 at 14:10 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/23fb39f2-3000-4981-894a-1fd71905d8a5 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/23fb39f2-3000-4981-894a-1fd71905d8a5 8th September 2021 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/ea32c295-8af8-44f2-b6f7-a28a7da67133 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-413a69e2-9f0f-4ca8-9772-1e8ef45adbb7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-413a69e2-9f0f-4ca8-9772-1e8ef45adbb7.json.