---
title: "Document Handling and Workflow solution"
ocid: "ocds-b5fd17-420c5f47-9e5d-484d-85bb-68e741934785"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-420c5f47-9e5d-484d-85bb-68e741934785"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-420c5f47-9e5d-484d-85bb-68e741934785.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-420c5f47-9e5d-484d-85bb-68e741934785.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "ESPO"
published: "2023-01-24"
---

# Document Handling and Workflow solution

Buyer: ESPO  
Current stage: Award  
OCID: ocds-b5fd17-420c5f47-9e5d-484d-85bb-68e741934785

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-420c5f47-9e5d-484d-85bb-68e741934785)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-420c5f47-9e5d-484d-85bb-68e741934785.json)

## Summary

The buying organisation, Espo, based in LEICESTER, England, has initiated a tender titled "Document Handling and Workflow Solution" in the industry category of Software package and information systems. The procurement stage is currently at the award stage, with the contract starting on 1st January 2023 and potentially extending for up to 36 months. The total contract value is £80,000 GBP, and Agile Automations Limited has been awarded the contract on 11th January 2023.

This tender provides business growth opportunities for SMEs and VCSEs that can provide a document handling and workflow solution compliant with relevant legislation. Companies well-suited to compete are those offering cloud-based, fully supported solutions that automate document processing, distribution, workflow capabilities, secure archiving, and retrieval. The tender deadline was extended to 18th November 2022, and interested parties can find more information on the ESP website.

## Notice

This Tender is for the procurement of a document handling and workflow solution, to provide a holistic solution for the processing of incoming and outgoing documents. This should include functionality to; capture data from incoming emails and attached documents; format and distribute outgoing documents such as invoices and statements; automate related processes via workflow capabilities; store and retrieve processed documents; and interface with the System21 ERP and/or DB2 databases either via xml, API or other methods. The contract has the option to extend for up to a further 36 months. The total value stated includes the option period.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/df1fe94d-0627-4dea-a7d2-6f32e88bd7f5 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Jan 2023 |
| Submission deadline | 18 Nov 2022 |
| Future notice date | Not specified |
| Award date | 11 Jan 2023 |
| Contract period | 1 Feb 2023 - 31 Dec 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | Not specified |
| Awards value | £80,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ESPO |
| Locality | LEICESTER |
| Post town | Leicester |
| Postcode | LE19 1ES |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF22 Leicestershire CC and Rutland |
| Local authority | Blaby |
| Electoral ward | Enderby |
| Westminster constituency | South Leicestershire |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AGILE AUTOMATIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 24 Jan 2023 at 12:57 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/df1fe94d-0627-4dea-a7d2-6f32e88bd7f5
- 11 Nov 2022 at 11:44 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b92bbcd9-eb54-47c0-96a2-ffadefb93ff9
- 3 Nov 2022 at 14:21 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b92bbcd9-eb54-47c0-96a2-ffadefb93ff9
- 27 Oct 2022 at 11:30 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b92bbcd9-eb54-47c0-96a2-ffadefb93ff9
- 7 Oct 2022 at 09:36 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b92bbcd9-eb54-47c0-96a2-ffadefb93ff9

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/df1fe94d-0627-4dea-a7d2-6f32e88bd7f5
  24th January 2023 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/b92bbcd9-eb54-47c0-96a2-ffadefb93ff9
  11th November 2022 - Opportunity notice on Contracts Finder
- https://www.eastmidstenders.org/
  EastMidsTenders Procurement Portal

## Notice URLs

- https://www.espo.org/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-420c5f47-9e5d-484d-85bb-68e741934785. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-420c5f47-9e5d-484d-85bb-68e741934785.json.