---
title: "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Lincolnshire ICB"
ocid: "ocds-b5fd17-421b4004-da34-47bf-a3cf-a5a76063d844"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-421b4004-da34-47bf-a3cf-a5a76063d844"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-421b4004-da34-47bf-a3cf-a5a76063d844.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-421b4004-da34-47bf-a3cf-a5a76063d844.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT"
published: "2023-01-10"
---

# Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Lincolnshire ICB

Buyer: NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT  
Current stage: Award  
OCID: ocds-b5fd17-421b4004-da34-47bf-a3cf-a5a76063d844

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-421b4004-da34-47bf-a3cf-a5a76063d844)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-421b4004-da34-47bf-a3cf-a5a76063d844.json)

## Summary

The NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT has recently awarded a contract for the Provision of Lloyd George Record Digitisation Services in Lincolnshire. The procurement process involved a competitive tender through the NHS England and NHS Improvement Dynamic Purchasing System. The contract is valued at £223,087.8 GBP and has a contract period starting on 1st September 2022 and ending on 28th February 2023.

This tender presents business growth opportunities for companies offering scanning, document management, data storage, and archive destruction services. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are well-suited to compete in this selective procurement process. Businesses able to provide secure and efficient digitisation services for medical records within the healthcare industry are encouraged to consider participating in this tender for potential contract awards.

## Notice

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient. There are four primary reasons for digitisation of Lloyd George records: * safer care for patients * release of space within practices to provide additional consultation areas * access to the full patient record at the point of care * GP Contract commitments to digitise all Lloyd George patient records by March 2022. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems. NHS Lincolnshire ICB have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4ceeab5b-0424-4715-9c18-6a94617fa846 |
| Notice type | Award Notice |
| Procurement type | Dynamic |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a dynamic purchasing system |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Jan 2023 |
| Submission deadline | 31 Jan 2022 |
| Future notice date | Not specified |
| Award date | 1 Aug 2022 |
| Contract period | 31 Aug 2022 - 28 Feb 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £223,087 |
| Lots value | Not specified |
| Awards value | £223,087 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT |
| Locality | SLEAFORD |
| Post town | Nottingham |
| Postcode | NG34 8GG |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF3 Lincolnshire |
| ITL 3 | TLF30 Lincolnshire CC |
| Local authority | North Kesteven |
| Electoral ward | Sleaford Holdingham |
| Westminster constituency | Sleaford and North Hykeham |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | NEC SOFTWARE SOLUTIONS |

## CPV Codes

### Divisions

- 60 - Transport services (excl. Waste transport)
- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 60000000 - Transport services (excl. Waste transport)
- 63121100 - Storage services
- 72317000 - Data storage services
- 72512000 - Document management services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services

## Release History

- 10 Jan 2023 at 13:17 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4ceeab5b-0424-4715-9c18-6a94617fa846

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/4ceeab5b-0424-4715-9c18-6a94617fa846
  10th January 2023 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://lincolnshire.icb.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-421b4004-da34-47bf-a3cf-a5a76063d844. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-421b4004-da34-47bf-a3cf-a5a76063d844.json.