--- title: "Project Monitoring Role" ocid: "ocds-b5fd17-42254072-84fe-4678-b0ab-eb41c0861515" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-42254072-84fe-4678-b0ab-eb41c0861515" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-42254072-84fe-4678-b0ab-eb41c0861515.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-42254072-84fe-4678-b0ab-eb41c0861515.json" source: "Contracts Finder" current_stage: "Tender" buyer: "HENLEY TOWN COUNCIL" published: "2017-01-09" --- # Project Monitoring Role Buyer: HENLEY TOWN COUNCIL Current stage: Tender OCID: ocds-b5fd17-42254072-84fe-4678-b0ab-eb41c0861515 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-42254072-84fe-4678-b0ab-eb41c0861515) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-42254072-84fe-4678-b0ab-eb41c0861515.json) ## Summary The Henley Town Council is seeking qualified consultants for a Project Monitoring Role under an open procurement process related to land development for housing and retail. The tender, which is active, was published on 5th January 2017 and is expected to close by 27th January 2017. This project involves comprehensive responsibilities, including advising on compliance and cost evaluations, as well as conducting site inspections, attending meetings, and overseeing the project from pre-contract to practical completion. The expected contract period spans from 6th March 2017 until 21st December 2018, and the total estimated budget for these services is £10,000, classified under architectural, construction, and engineering services within the South East region of the United Kingdom. This tender presents significant opportunities for businesses, particularly those specialising in consultancy services for project management, construction, and engineering. Companies that can offer expertise as Chartered Building Surveyors or Chartered Quantity Surveyors will be well-positioned to compete. The requirements for site inspections and detailed project oversight also create openings for small and medium enterprises (SMEs) to leverage their agility and expertise, thus facilitating their growth within the public procurement landscape. ## Notice The Council are entering into an agreement with a Developer for the sale of land for housing and retail development. The agreement will require the Developer to design and construct a new sports clubhouse. The Council wishes to appoint a suitably qualified consultant to provide a Project Monitoring Role and provide general advice and guidance to the Council throughout the process. The services outlined within this scope are to be undertaken by a suitably qualified Chartered Building Surveyor and all cost advice is to be provided by a suitably qualified Chartered Quantity Surveyor. It is anticipated that the key services to be provided will consist of the following: Pre Contract: 1. Review the proposals as provided by the developer and provide advice thereon in relation to compliance with User Requirements, statutory requirements, Sports for England guidance and other published guidance for sports facilities. 2. Attend Design / Project Team meetings during the development of the design to represent the Council (allow to attend 4Nr such meetings). 3. Review build costs from the Developer and advise on value for money and potential value engineering options for consideration by the Council; this is to include consideration as to life cycle costs when considering materials / specifications. Post Contract: 1. Represent the Council at the pre start meeting (assume to be chaired and minuted by the Developer). 2. Review all construction issue drawings and provide comments thereon to the Council. 3. Undertake site inspections throughout the construction phase to monitor the progress, quality and compliance of the works. For the purpose of your proposal assume 9Nr site visits (please provide a fee for each visit as this will be used to value any change to the number of inspections). Following each site visit provide a Site Visit Report. 4. In addition to the site inspections, allow to attend 9Nr monthly progress meetings. It is expected that a Site Visit Report will also be issued following attendance at the progress meetings. 5. Review monthly financial reports to be issued by the Developer and provide comments to the Council. 6. Review any change requests or variations to the agreed design and provide comments to the Council. 7. Undertake defects inspections prior to handover and provide schedules to the Council and Developer, including witnessing of the testing and commissioning of the service installations. 8. Monitor the closing out of any defects and advise the Council when the project is considered to have reached Practical Completion including ensuring that all certification, Operating & Maintenance Manuals / Health & Safety Files are provided. 9. Review the final account to be prepared by the Developer and report thereon to the Council. 10. Undertake inspection(s) prior to expiry of the Defect Rectification Period and provide schedules to the Council and Develop Additional information: Please provide figures for both pre-contract and post-contract stages, together with an hourly rate. A straightforward document in response to the brief, together with prices, should be returned to Henley Town Council at the email address provided. The price quoted is thought to be the lower end of likely returns. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8a44bd1d-7a82-438d-9538-c523c3d76658 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Jan 2017 | | Submission deadline | 27 Jan 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 6 Mar 2017 - 21 Dec 2018 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £10,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HENLEY TOWN COUNCIL | | Locality | HENLEY-ON-THAMES | | Post town | Reading | | Postcode | RG9 2AQ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ14 Oxfordshire CC | | Local authority | South Oxfordshire | | Electoral ward | Henley-on-Thames | | Westminster constituency | Henley and Thame | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 71 - Architectural, construction, engineering and inspection services ### Codes - 71000000 - Architectural, construction, engineering and inspection services ## Release History - 9 Jan 2017 at 09:37 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8a44bd1d-7a82-438d-9538-c523c3d76658 - 5 Jan 2017 at 12:34 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8a44bd1d-7a82-438d-9538-c523c3d76658 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8a44bd1d-7a82-438d-9538-c523c3d76658 9th January 2017 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/8de104c2-39d4-4b72-8f04-da46cda8189f Scope document for Sports Pavilion ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-42254072-84fe-4678-b0ab-eb41c0861515. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-42254072-84fe-4678-b0ab-eb41c0861515.json.