---
title: "Procure to Pay & Expense System"
ocid: "ocds-b5fd17-42619620-da50-43a1-a725-4792e64827d8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-42619620-da50-43a1-a725-4792e64827d8"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-42619620-da50-43a1-a725-4792e64827d8.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-42619620-da50-43a1-a725-4792e64827d8.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BIG LOTTERY FUND (OPERATING AS THE NATIONAL LOTTERY COMMUNITY FUND)"
published: "2022-07-04"
---

# Procure to Pay & Expense System

Buyer: BIG LOTTERY FUND (OPERATING AS THE NATIONAL LOTTERY COMMUNITY FUND)  
Current stage: Award  
OCID: ocds-b5fd17-42619620-da50-43a1-a725-4792e64827d8

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-42619620-da50-43a1-a725-4792e64827d8)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-42619620-da50-43a1-a725-4792e64827d8.json)

## Summary

The procurement process for a cloud-based Procure to Pay (P2P) and Expenses Management System is being conducted by the Big Lottery Fund (operating as The National Lottery Community Fund). This contract, valued at £196,899, is categorised under software package and information systems and is based in London, England. The procurement method utilised is an open procedure above the threshold, with contract terms spanning from 1 December 2021 to 30 November 2024. The award notice for this tender was published on 4 July 2022, with the contract period already active following the award dated 3 November 2021.

This tender presents an excellent opportunity for small and medium-sized enterprises (SMEs) that specialise in software solutions, particularly those with experience in cloud-based P2P systems and expense management. Businesses that can enhance user experience and bring technological efficiencies will find themselves well-positioned to compete for this contract. The focus on a single supplier highlights the importance of demonstrating both capability and reliability in service delivery.

## Notice

The Fund are looking to establish a single supplier contract for the provision of a Procure to Pay (P2P) and Expenses Management System. With advances in technology since the introduction of the current Finance systems, recent changes to our technology infrastructure and transition to regional working at the National Lottery Community Fund, a formal Procure to Pay(P2P) and Expenses Management System is being sought to bring additional capabilities, efficiencies, and improved experiences for users and administrators. A cloud-based P2P and Expenses Management System is required to support the business with the purchasing of goods/requisitioning/e-invoicing and for staff to re-claim out of pocket expenses/process corporate cards. Any supplier looking to respond must be in a position to meet the requirements as outlined within the tender documentation.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/446dc9e4-3c1e-492b-82d0-7e3271ecf38d |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Jul 2022 |
| Submission deadline | 6 Aug 2021 |
| Future notice date | Not specified |
| Award date | 3 Nov 2021 |
| Contract period | 1 Dec 2021 - 30 Nov 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £196,359 |
| Lots value | Not specified |
| Awards value | £196,899 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BIG LOTTERY FUND (OPERATING AS THE NATIONAL LOTTERY COMMUNITY FUND) |
| Locality | LONDON |
| Post town | Central London |
| Postcode | EC4A 1DE |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | City of London |
| Electoral ward | Castle Baynard |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SAP |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 4 Jul 2022 at 10:40 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/446dc9e4-3c1e-492b-82d0-7e3271ecf38d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/446dc9e4-3c1e-492b-82d0-7e3271ecf38d
  4th July 2022 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-42619620-da50-43a1-a725-4792e64827d8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-42619620-da50-43a1-a725-4792e64827d8.json.