--- title: "ELECTRONIC DOCUMENT & RECORDS MANAGEMENT (EDRM) CONTRACT" ocid: "ocds-b5fd17-430685a4-9031-4a9c-b115-83b6ae3f8ff2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-430685a4-9031-4a9c-b115-83b6ae3f8ff2" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-430685a4-9031-4a9c-b115-83b6ae3f8ff2.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-430685a4-9031-4a9c-b115-83b6ae3f8ff2.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE NATIONAL ARCHIVES" published: "2017-04-24" --- # ELECTRONIC DOCUMENT & RECORDS MANAGEMENT (EDRM) CONTRACT Buyer: THE NATIONAL ARCHIVES Current stage: Tender OCID: ocds-b5fd17-430685a4-9031-4a9c-b115-83b6ae3f8ff2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-430685a4-9031-4a9c-b115-83b6ae3f8ff2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-430685a4-9031-4a9c-b115-83b6ae3f8ff2.json) ## Summary The National Archives (TNA) is currently in the Tender stage of its procurement for an Electronic Document & Records Management (EDRM) solution. The contract aims to transition from an on-premise to a cloud-based system, adhering to Government Digital Service (GDS) standards. TNA plans to award the contract for an initial three-year period, with the option to extend for two additional twelve-month periods. The tender period concludes on 27 April 2017, and the contract's effective date will start on 1 October 2017, covering the software package and information systems industry, specifically within the services category. The procurement method employed is selective, using a negotiated procedure. This tender presents significant opportunities for businesses specialising in cloud solutions, software as a service (SaaS), and IT infrastructure. Companies capable of providing an EDRM solution that complies with relevant legislation and offers secured data sharing options will be well-positioned to compete. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, as the procurement process is open to their solutions. This shift to a cloud-based system opens doors for innovative entrants in the technology sector, aiming to enrich TNA’s information management capabilities. ## Notice 1.1 The purpose of this Procurement Process is for The National Archives (TNA) to select a Supplier to deliver an Electronic Document & Records Management (EDRM) solution for its corporate information. TNA intends this to replace its current, on-premise EDRM solution. 1.2 Our aim is to shift from an internally-hosted EDRM to a cloud solution, in line with Government Digital Service (GDS) standards and TNA's own IT strategy. It is imperative that TNA is able to maintain rigorous compliance with relevant legislation, including its own obligations to transfer records under the Public Records Act, but the new solution should also meet additional business requirements such as the ability to share data with external organisations in a controlled manner. 1.3 Whilst TNA's strong preference is for the EDRM solution to be delivered as Software as a Service (SaaS), Potential Suppliers may submit solutions using alternative architecture such as an on-premise or hybrid model. 1.4 TNA intends to award the EDRM Contract for an initial period of three years, with options to extend for two further periods of up to twelve months each (3+1+1). ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f678bacb-48bf-4e5c-b572-c9ae5f5f5a5f | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Negotiated procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Apr 2017 | | Submission deadline | 27 Apr 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Sep 2017 - 30 Sep 2020 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE NATIONAL ARCHIVES | | Locality | RICHMOND | | Post town | Twickenham | | Postcode | TW9 4DU | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI7 Outer London - West and North West | | ITL 3 | TLI75 Hounslow and Richmond upon Thames | | Local authority | Richmond upon Thames | | Electoral ward | Kew | | Westminster constituency | Richmond Park | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 24 Apr 2017 at 14:51 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/f678bacb-48bf-4e5c-b572-c9ae5f5f5a5f - 28 Mar 2017 at 10:30 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/f678bacb-48bf-4e5c-b572-c9ae5f5f5a5f ## Documents - https://www.contractsfinder.service.gov.uk/Notice/f678bacb-48bf-4e5c-b572-c9ae5f5f5a5f 24th April 2017 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/b33f8f03-d19b-4db7-84d0-d57d232bc511 ITT - https://www.contractsfinder.service.gov.uk/Notice/Attachment/30b14fb7-4c0d-429a-890c-19baee00bc3b Appendix A - https://www.contractsfinder.service.gov.uk/Notice/Attachment/44669041-cf6e-4823-8f65-d5a3995686b8 Appendix B - https://www.contractsfinder.service.gov.uk/Notice/Attachment/53fd484e-187a-4b70-981a-6fa479f0976a Q&A Document ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-430685a4-9031-4a9c-b115-83b6ae3f8ff2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-430685a4-9031-4a9c-b115-83b6ae3f8ff2.json.