---
title: "Renewal of Estates Management Software Licenses (Planon)"
ocid: "ocds-b5fd17-43952482-f976-4df6-8a8c-208e003f37fc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-43952482-f976-4df6-8a8c-208e003f37fc"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-43952482-f976-4df6-8a8c-208e003f37fc.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-43952482-f976-4df6-8a8c-208e003f37fc.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "OPEN UNIVERSITY(THE)"
published: "2026-07-22"
---

# Renewal of Estates Management Software Licenses (Planon)

Buyer: OPEN UNIVERSITY(THE)  
Current stage: Award  
OCID: ocds-b5fd17-43952482-f976-4df6-8a8c-208e003f37fc

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## Summary

The Open University, located in Milton Keynes, has completed the procurement process for the "Renewal of Estates Management Software Licenses (Planon)" under the industry category of "Software package and information systems". This procurement, which falls within the award stage, is a direct award to Academia Limited as a software reseller through the Procurement Services Software Products and Associated Services Y23065 framework. The contract, valued at £298,155.38 inclusive of VAT, spans a three-year term from 1st August 2026, with the possibility of a two-year extension. The contract aims to renew existing software licenses for estate management, supporting tasks such as planned maintenance and hospitality bookings.

This procurement presents substantial growth opportunities for large-scale businesses particularly those specialising in software provision and management services. The selective procurement method, calling off from a framework agreement, indicates a streamlined approach favoring established service providers such as Academia Limited. Companies operating within the software sector, especially those capable of delivering robust estate management solutions, stand well-suited to participate or partner in similar future opportunities. The contract not only affirms the demand for specialised software expertise but also highlights potential for businesses to secure long-term commitments via framework agreements.

## Notice

Planon is an existing and embedded estate management software used to manage planned maintenance, reactive work, hospitality and central room booking. The contract is a direct award to Academia Limited as a software reseller under the Procurement Services Software Products and Associated Services Y23065 framework. This contract is for the renewal of the licenses for a 3 year period with the option to extend for an additional 2 years (up to 5 years in total). The value for the initial 3 year term is PS171,821.06 inc VAT, and PS126,334.32 inc VAT for the additional extension option, giving a potential total contract value of PS298,155.38.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6a0a617f-9e50-4e6b-a148-1aa9afbbbe84 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Jul 2026 |
| Submission deadline | 21 Jul 2026 |
| Future notice date | Not specified |
| Award date | 21 Jul 2026 |
| Contract period | 31 Jul 2026 - 31 Jul 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £298,155 |
| Lots value | Not specified |
| Awards value | £298,155 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | OPEN UNIVERSITY(THE) |
| Locality | MILTON KEYNES |
| Post town | Milton Keynes |
| Postcode | MK7 6AA |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ12 Milton Keynes |
| Local authority | Milton Keynes |
| Electoral ward | Monkston |
| Westminster constituency | Milton Keynes Central |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ACADEMIA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 22 Jul 2026 at 10:05 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/6a0a617f-9e50-4e6b-a148-1aa9afbbbe84

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/6a0a617f-9e50-4e6b-a148-1aa9afbbbe84
  22nd July 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-43952482-f976-4df6-8a8c-208e003f37fc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-43952482-f976-4df6-8a8c-208e003f37fc.json.