--- title: "Temporary Fine Arts Storage for the Arts Collection" ocid: "ocds-b5fd17-44aba380-3c02-4dc3-b404-10793c07f63a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-44aba380-3c02-4dc3-b404-10793c07f63a" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-44aba380-3c02-4dc3-b404-10793c07f63a.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-44aba380-3c02-4dc3-b404-10793c07f63a.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BRITISH COUNCIL(THE)" published: "2018-07-23" --- # Temporary Fine Arts Storage for the Arts Collection Buyer: BRITISH COUNCIL(THE) Current stage: Tender OCID: ocds-b5fd17-44aba380-3c02-4dc3-b404-10793c07f63a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-44aba380-3c02-4dc3-b404-10793c07f63a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-44aba380-3c02-4dc3-b404-10793c07f63a.json) ## Summary The British Council is seeking professional commercial storage solutions for its art collection under the tender titled "Temporary Fine Arts Storage for the Arts Collection." This procurement falls within the storage and warehousing services industry and is located in Greater London. The tender is currently in the active planning stage, with bids required to be submitted by 30 August 2018. Once awarded, the contract will commence on 1 February 2019 and is expected to last for up to three years, depending on the effectiveness of the solution provided. This procurement is conducted through an open procedure, allowing a wide range of bidders to participate. This tender presents a significant opportunity for businesses specialised in art storage and logistics, particularly those capable of providing secure, climate-controlled environments for valuable artworks. Companies with expertise in handling, packing, and transporting art would find this contract well-suited to their capabilities. Additionally, small and medium-sized enterprises (SMEs) and voluntary or community sector enterprises (VCSEs) are encouraged to participate, as the British Council aims to maintain current operational standards and potentially extend the contract duration based on the quality of service delivered. ## Notice The British Council is looking for temporary professional commercial operational storage for its art Collection. The British Council Collection was established in 1938 and contains more than 8,700 modern and contemporary works by prominent and emerging UK artists and includes paintings, prints and drawings, photography, sculpture, multi-media and installation. It is managed by the Visual Arts Department. The collection is currently housed in West London in a building which has now served its purpose as a collection centre, is too small, inefficient and is putting the collection at risk. The British Council has determined that the best course of action is to place the collection in safety and procure the services of a Commercial Art Storage organisation to provide temporary storage until such time as a permanent replacement for the existing store is found. The British Council will require this storage provision for at least a year. If the model selected proves to provide an effective solution, we would look to extend this to a period of up to 5 years. It is important to recognise that the British Council intends to operate the Collection activities at the same level or like that which it currently carries out. We are not looking for a 'mothball storage solution'. The Scope of Services include but are not limited to: The following categories 1. Provision of secure, environmentally controlled storage space of art works in Greater London 2. Provision of Racking or other storage facilities to allow for accessing the works 3. Provision of space separate to the storage space for packing of art works 4. Provision of facilities for transporting Art works (loading bay, transportation, goods receipt etc) 5. Provision of space for viewing/displaying works 6. Provision of a Crate making service (if not provision of space below) 7. The ability for BC staff to work from the store on a flexible basis 8. Provision of logistical support for the relocation of the art work from the existing store. The optional requirements include: 1. Provision of a laboratory environment conservation space 2. Access to or provision of space that will facilitate a workshop [for framing, crate making and packing] 3. The provision of office space/hot desks for staff 4. The provision of a crate making service 5. The provision of an area for Quarantine for works returning from overseas. 6. Provision of pull out racking for frames/cased artworks 7. Provision of a separate British Council demise within a storage facility Due to the sensitive nature of the information in the tender documentation, the full tender pack will only be released to tenderers able to sign and return a 2 way Non-Disclosure Agreement [NDA]. Please register at https://in-tendhost.co.uk/britishcouncil and access the NDA by 26 July 2018. Additional information: Full tender pack is available when the interested organisation has signed and returned a 2 Way Non Disclosure Agreement. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/076b706c-79e4-4733-b5d4-50d0661cc88e | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Jul 2018 | | Submission deadline | 30 Aug 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Feb 2019 - 1 Feb 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £100 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BRITISH COUNCIL(THE) | | Locality | MANCHESTER | | Post town | Manchester | | Postcode | M1 6BB | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD3 Greater Manchester | | ITL 3 | TLD33 Manchester | | Local authority | Manchester | | Electoral ward | Piccadilly | | Westminster constituency | Manchester Central | | Delivery location | TLI London | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 63120000 - Storage and warehousing services ## Release History - 23 Jul 2018 at 15:19 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/076b706c-79e4-4733-b5d4-50d0661cc88e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/076b706c-79e4-4733-b5d4-50d0661cc88e 23rd July 2018 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.britishcouncil.org - https://in-tendhost.co.uk/britishcouncil ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-44aba380-3c02-4dc3-b404-10793c07f63a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-44aba380-3c02-4dc3-b404-10793c07f63a.json.