--- title: "ICT17048 - Supply of a Planning Development Management System, including Section 106 Agreement Monitoring Software with Associated Services" ocid: "ocds-b5fd17-44c0e9a3-dcc8-422b-b277-3cdf258f1379" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-44c0e9a3-dcc8-422b-b277-3cdf258f1379" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-44c0e9a3-dcc8-422b-b277-3cdf258f1379.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-44c0e9a3-dcc8-422b-b277-3cdf258f1379.json" source: "Contracts Finder" current_stage: "Tender" buyer: "DERBYSHIRE COUNTY COUNCIL" published: "2018-12-13" --- # ICT17048 - Supply of a Planning Development Management System, including Section 106 Agreement Monitoring Software with Associated Services Buyer: DERBYSHIRE COUNTY COUNCIL Current stage: Tender OCID: ocds-b5fd17-44c0e9a3-dcc8-422b-b277-3cdf258f1379 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-44c0e9a3-dcc8-422b-b277-3cdf258f1379) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-44c0e9a3-dcc8-422b-b277-3cdf258f1379.json) ## Summary Derbyshire County Council is conducting a procurement process for an ICT contract titled "ICT17048 - Supply of a Planning Development Management System, including Section 106 Agreement Monitoring Software with Associated Services." This process is currently at the tender stage, with submissions due by 28th January 2019. The project involves the development and integration of a comprehensive County Planning Software Solution and associated services, aimed at enhancing the Council's planning functions. The total estimated value of the contract is £270,000, set over a contract term of three years, with potential annual extensions for up to three additional years. The procurement procedure follows an open method and is classified under software package and information systems as per the CPV classification. This tender presents an excellent opportunity for businesses specialising in software development and information systems, particularly those experienced in planning management solutions, workflow integrations, and system maintenance. Companies that can demonstrate capabilities in providing comprehensive support services, including data migration, training, and ongoing technical assistance, will be well-suited to compete. As the Council seeks to replace existing systems and streamline processes, successful bidders can expect to engage with local authorities and potentially establish lasting partnerships that enhance their market presence in the public sector. ## Notice Derbyshire County Council is seeking to procure a County Planning Software Solution and Associated Services. The Council is looking to replace three existing systems, PACS, the Council's in house PDMS workflow system and INovem consultation package. In addition, the Council is also looking for functionality to allow the secure sharing of documents (currently done through Cryptshare) and monitoring of Section 106 Agreements currently recorded in an Access database to replace the current manual process and provide closer integration with the externally hosted browser based CDP smart system. The project scope includes: * Management of the Council's planning function; * Administer and manage complaints and enforcement enquiries from receipt to completion including enforcement action taken and any associated appeals; * Record and manage Mineral, Waste and County Development sites and associated monitoring records; * Provide full interface between application, complaint, enforcement and site records; * Manage the production of the Minerals & Waste Local Plans including web based consultations; * Monitor Legal Agreements; * Provide and manage workflow associated with strategic consultations; and * Support up to 50 System Users with varying levels of permissions; * Implementation (including project management); * Data migration; * Training; * Licensing; * Standard and bespoke reporting; * Software support and maintenance; * Knowledge, training and skills transfer to allow the Council to use, administer, develop and support the Solution; * Integration to other Council systems, GIS and a planning application submission portal. The Contract term will be 3 years with an option to extend annually for an additional 3 years. This requirement has not been separated into lots for technical reasons including the need for seamless integration and implementation. Additionally, having a single lot will minimise Council resources for on-going support and efficient contract management. This Tender is being advertised in OJEU and a notice was submitted on 13th December 2018. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/368c219e-4b90-4735-aa52-498a492faef4 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Dec 2018 | | Submission deadline | 28 Jan 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Jun 2019 - 30 Jun 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £270,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DERBYSHIRE COUNTY COUNCIL | | Locality | MATLOCK | | Post town | Derby | | Postcode | DE4 3AG | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF13 South and West Derbyshire | | Local authority | Derbyshire Dales | | Electoral ward | Matlock West | | Westminster constituency | Derbyshire Dales | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 13 Dec 2018 at 14:42 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/368c219e-4b90-4735-aa52-498a492faef4 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/368c219e-4b90-4735-aa52-498a492faef4 13th December 2018 - Opportunity notice on Contracts Finder - https://procontract.due-north.com/Advert?advertId=4645f32a-64ff-e711-80ea-005056b64545 Advert ## Notice URLs - http://www.derbyshire.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-44c0e9a3-dcc8-422b-b277-3cdf258f1379. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-44c0e9a3-dcc8-422b-b277-3cdf258f1379.json.