---
title: "Production and Postage Costs Relating to the 2025 Annual Canvass Direct Award via the NEPO504 Election and Electoral Registration Print Framework"
ocid: "ocds-b5fd17-456872ce-83f0-4a9b-97ab-9cf1acd19ca5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-456872ce-83f0-4a9b-97ab-9cf1acd19ca5"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-456872ce-83f0-4a9b-97ab-9cf1acd19ca5.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-456872ce-83f0-4a9b-97ab-9cf1acd19ca5.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DURHAM COUNTY COUNCIL"
published: "2025-08-21"
---

# Production and Postage Costs Relating to the 2025 Annual Canvass Direct Award via the NEPO504 Election and Electoral Registration Print Framework

Buyer: DURHAM COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-456872ce-83f0-4a9b-97ab-9cf1acd19ca5

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## Summary

Durham County Council has completed a tender process for the project's title "Production and Postage Costs Relating to the 2025 Annual Canvass," awarded through the NEPO504 Election and Electoral Registration Print Framework. The procurement, categorised under Mailing Services, was conducted using a selective method via a call-off from a framework agreement. The services are to be delivered in the North East of the United Kingdom, with the contract period spanning from 1st August 2025 to 1st January 2026. Adare Sec Limited has been awarded the contract, valued at £242,350.83, following the tender period that concluded on 28th July 2025.

This tender offers significant opportunities for growth, particularly for businesses specialising in mailing and print services. Small and medium enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) might find such selective procurement opportunities advantageous, especially when aiming to build a portfolio of public sector clients. The call-off from an established framework ensures continuity and potential long-term partnerships within public sector projects. Companies capable of efficiently managing large-scale mailing operations are best positioned to benefit from such contracts.

## Notice

Durham County Council have a requirement for the production and postage relating to the 2025 Annual Canvass, which we are required to undertake by law to ensure the information we hold on the electoral register is up to date and to help identify any residents who are not registered to vote so that they can be encouraged to do so. This includes the production of canvass forms (CF), Canvass Communication A forms (CCA), Canvass Communication B forms (CCB) and Invitation to Register forms (ITR) and reminder forms as well as the production of associated mailing and reply paid envelopes. Postage costs associated with mailing out the forms to each household is also required. The most suitable & efficient route to market for this requirement was to call-off from the NEPO 504 framework agreement in order to maintain the continuity with the previous provision.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e4d34cf7-251f-4c28-979c-a215fa0c297f |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Aug 2025 |
| Submission deadline | 28 Jul 2025 |
| Future notice date | Not specified |
| Award date | 29 Jul 2025 |
| Contract period | 31 Jul 2025 - 1 Jan 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £242,350 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DURHAM COUNTY COUNCIL |
| Locality | DURHAM |
| Post town | Durham |
| Postcode | DH1 5UQ |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC41 Durham |
| Local authority | County Durham |
| Electoral ward | Neville's Cross |
| Westminster constituency | City of Durham |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ADARE SEC |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79571000 - Mailing services

## Release History

- 21 Aug 2025 at 09:39 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e4d34cf7-251f-4c28-979c-a215fa0c297f

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/e4d34cf7-251f-4c28-979c-a215fa0c297f
  21st August 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-456872ce-83f0-4a9b-97ab-9cf1acd19ca5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-456872ce-83f0-4a9b-97ab-9cf1acd19ca5.json.