---
title: "DN597708 KCHFT Document Storage/Records Management and Scanning/Digitisation"
ocid: "ocds-b5fd17-46294b39-6b90-4cc7-88bb-d57ddcc00e86"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-46294b39-6b90-4cc7-88bb-d57ddcc00e86"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-46294b39-6b90-4cc7-88bb-d57ddcc00e86.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-46294b39-6b90-4cc7-88bb-d57ddcc00e86.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "KENT COMMUNITY HEALTH NHS FOUNDATION TRUST"
published: "2022-07-29"
---

# DN597708 KCHFT Document Storage/Records Management and Scanning/Digitisation

Buyer: KENT COMMUNITY HEALTH NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-b5fd17-46294b39-6b90-4cc7-88bb-d57ddcc00e86

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## Summary

The procurement process initiated by Kent Community Health NHS Foundation Trust involves a contract for Document Storage, Records Management, and Scanning/Digitisation services, under the title "DN597708 KCHFT Document Storage/Records Management and Scanning/Digitisation". This mini-competition falls within the archiving services industry and is located in Ashford, England. The contract, valued at £600,000 and set to commence on 1st August 2022, will last until 31st July 2027, following a tender period that concluded on 19th April 2022. The award was announced on 29th July 2022, with Restore PLC being selected as the supplier.

This tender presents substantial opportunities for businesses specialising in document management, archiving solutions, and digital scanning services. Companies capable of providing secure storage and retrieval systems, along with bulk scanning capabilities, would find this contract particularly relevant. With the expectation of handling a large volume of records and offering a variety of services like 'scan on demand', businesses aiming to grow in the health sector’s support services could benefit significantly from this procurement process.

## Notice

Mini competition in relation to framework agreement for Document Storage, Records Management, and Integrated Solutions via Framework agreement: NHS SBS contract reference number: SBS/21/NL/ZWD/1017310173 Tender Offer reference number: DN597708 The Trust was seeking a provider with the capability to deliver a secure document storage, retrieval and destruction service, including Scan on demand and bulk scanning services at a point agreed within the contract period. This service is expected to include but not be limited to: * Intake, cataloguing, indexing and secure storage of approximately 40,000 boxes initially; * Box level retrieval including 24-hour response and the possibility to include an out of hours emergency retrieval service; * Access for named KCHFT users to the cataloguing system in order to locate and order boxes, run reports and have access to 'real' time information; * Intake, cataloguing and indexing of new deposits and refiles, and; * Lower storage and slower retrieval times for non-urgent records, e.g. 'deep storage' * Scan on demand service * Bulk scanning service

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/40d9d96d-2ef6-4b9c-8b38-591ceb5247f7 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Other - |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Jul 2022 |
| Submission deadline | 19 Apr 2022 |
| Future notice date | Not specified |
| Award date | 28 Jul 2022 |
| Contract period | 31 Jul 2022 - 31 Jul 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £600,000 |
| Lots value | Not specified |
| Awards value | £515,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | KENT COMMUNITY HEALTH NHS FOUNDATION TRUST |
| Locality | ASHFORD |
| Post town | Tonbridge |
| Postcode | TN25 4AZ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ45 Mid Kent |
| Local authority | Ashford |
| Electoral ward | Goat Lees |
| Westminster constituency | Ashford |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RESTORE |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 79995100 - Archiving services
- 92512000 - Archive services

## Release History

- 29 Jul 2022 at 14:14 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/40d9d96d-2ef6-4b9c-8b38-591ceb5247f7

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/40d9d96d-2ef6-4b9c-8b38-591ceb5247f7
  29th July 2022 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://www.kentcht.nhs.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-46294b39-6b90-4cc7-88bb-d57ddcc00e86. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-46294b39-6b90-4cc7-88bb-d57ddcc00e86.json.