---
title: "Auditorium and Conference Room Hardware and Installation"
ocid: "ocds-b5fd17-4635f1ea-bd27-46ee-81b2-c19d7a518d09"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4635f1ea-bd27-46ee-81b2-c19d7a518d09"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4635f1ea-bd27-46ee-81b2-c19d7a518d09.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-4635f1ea-bd27-46ee-81b2-c19d7a518d09.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE NATIONAL ARCHIVES"
published: "2023-01-16"
---

# Auditorium and Conference Room Hardware and Installation

Buyer: THE NATIONAL ARCHIVES  
Current stage: Award  
OCID: ocds-b5fd17-4635f1ea-bd27-46ee-81b2-c19d7a518d09

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-4635f1ea-bd27-46ee-81b2-c19d7a518d09)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-4635f1ea-bd27-46ee-81b2-c19d7a518d09.json)

## Summary

The National Archives is seeking a supplier to assist in converting their conference spaces for hybrid events. The project involves hardware provisioning, installation, and commissioning services for the Auditorium and Conference Room 1GD. Expressions of Interest are due by September 29, 2022, with a budget of £22,500. The procurement stage is currently active, and the contract period is from November 1, 2022, to March 31, 2023. The industry category is Computer equipment and supplies.

This tender by The National Archives presents an opportunity for businesses involved in computer equipment, electrical machinery, telecommunications technology, software packages, and IT services. SMEs with experience in hardware provisioning, installation, and commissioning services would be well-suited to compete in this open procedure below threshold procurement process. The project location is in Richmond, UK, with a clear focus on goods and services related to IT and conferencing technology.

## Notice

The National Archives (TNA) requires a supplier to partner with to enable the conversion of two of our conference spaces to deliver hybrid conferences/events. These spaces are our Auditorium and Conference Room 1GD. The successful provider(s) will ideally be able to draw upon a diverse range of skills and experience within this specialist field. We are looking to partner with a supplier who will be able to design and deliver the requirement in full - including hardware provisioning and installation and commissioning services. There is no set format for your Expression of Interest. Please reply with: - Details of your relevant experience; - A specific example related to each conference space (The Auditorium and Conference Room 1GD), telling us with whom you have worked, for how long and the services provided; and - Your fees/fee mechanism(s) All suppliers who submit an Expression of Interest will be invited to a Supplier Day on 6th October 2022 at The National Archives in Kew, Richmond (UK) and subsequent Invitation to Tender. Our maximum budget for this project is PS22,500 exclusive of VAT. This will include all hardware, installation and commissioning services. The closing date for Expressions of Interest is 3PM (UK Time), Thursday 29th September 2022.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/cb546c44-401e-40f7-9a3a-cef9ede66063 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Jan 2023 |
| Submission deadline | 29 Sep 2022 |
| Future notice date | Not specified |
| Award date | 20 Dec 2022 |
| Contract period | 1 Nov 2022 - 31 Mar 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £28,836 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE NATIONAL ARCHIVES |
| Locality | RICHMOND |
| Post town | Twickenham |
| Postcode | TW9 4DU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI75 Hounslow and Richmond upon Thames |
| Local authority | Richmond upon Thames |
| Electoral ward | Kew |
| Westminster constituency | Richmond Park |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VIDEOCENTRIC |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 32 - Radio, television, communication, telecommunication and related equipment
- 48 - Software package and information systems
- 51 - Installation services (except software)
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 30200000 - Computer equipment and supplies
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 32500000 - Telecommunications equipment and supplies
- 48000000 - Software package and information systems
- 51000000 - Installation services (except software)
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 16 Jan 2023 at 10:29 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/cb546c44-401e-40f7-9a3a-cef9ede66063
- 20 Sep 2022 at 14:50 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0b92228c-3db3-4564-8cc3-ceeb312e9af0

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/cb546c44-401e-40f7-9a3a-cef9ede66063
  16th January 2023 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/0b92228c-3db3-4564-8cc3-ceeb312e9af0
  20th September 2022 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/150f52b4-496f-4781-9ef9-d5cbcaaa6383
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f1b39c47-dd5c-4a04-9937-0f1fe6f1362e

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-4635f1ea-bd27-46ee-81b2-c19d7a518d09. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-4635f1ea-bd27-46ee-81b2-c19d7a518d09.json.