---
title: "Electoral Management System"
ocid: "ocds-b5fd17-463e9ed5-6f45-4522-933d-99c723a147ef"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-463e9ed5-6f45-4522-933d-99c723a147ef"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-463e9ed5-6f45-4522-933d-99c723a147ef.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-463e9ed5-6f45-4522-933d-99c723a147ef.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SUFFOLK COASTAL DISTRICT COUNCIL AND WAVENEY DISTRICT COUNCIL"
published: "2024-12-19"
---

# Electoral Management System

Buyer: SUFFOLK COASTAL DISTRICT COUNCIL AND WAVENEY DISTRICT COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-463e9ed5-6f45-4522-933d-99c723a147ef

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## Summary

Suffolk Coastal District Council and Waveney District Council have awarded a contract for an Electoral Management System to Democracy Counts Ltd., focusing on the industry category of Document Management Systems under CPV code 48311100. This contract, sourced through a selective procurement method specifically a call-off from a framework agreement, has a total value of £66,537.75. The procurement process has reached the 'Award' stage, with the award being active from 13th June 2023, and the contract set to run until 6th December 2026. The services will be delivered in the East of England, United Kingdom.

This tender presents significant opportunities for businesses, especially SMEs and VCSEs, by offering a three-year contract to manage and maintain an electoral management system. IT service providers, particularly those specialising in document and data management systems, would find this opportunity suitable for expanding their portfolio and demonstrating their capability to handle critical public sector applications. As the contract involves working with local authorities, it opens pathways for future collaborations and projects within the public sector.

## Notice

Contract Awarded - Electoral Management System.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3b42a0d8-04b8-4fce-bf74-8ae6e42b2dd6 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Dec 2024 |
| Submission deadline | 1 Jun 2023 |
| Future notice date | Not specified |
| Award date | 12 Jun 2023 |
| Contract period | 12 Jun 2023 - 6 Dec 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £66,537 |
| Lots value | Not specified |
| Awards value | £66,537 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SUFFOLK COASTAL DISTRICT COUNCIL AND WAVENEY DISTRICT COUNCIL |
| Locality | WOODBRIDGE |
| Post town | Ipswich |
| Postcode | IP12 4AU |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH6 Suffolk |
| ITL 3 | TLH63 East Suffolk |
| Local authority | East Suffolk |
| Electoral ward | Woodbridge |
| Westminster constituency | Suffolk Coastal |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DEMOCRACY COUNTS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48311100 - Document management system

## Release History

- 19 Dec 2024 at 11:37 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/3b42a0d8-04b8-4fce-bf74-8ae6e42b2dd6

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/3b42a0d8-04b8-4fce-bf74-8ae6e42b2dd6
  19th December 2024 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-463e9ed5-6f45-4522-933d-99c723a147ef. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-463e9ed5-6f45-4522-933d-99c723a147ef.json.