---
title: "Room, Desk and Visitor Management"
ocid: "ocds-b5fd17-46afd78d-4daf-42e4-849f-068b4f67b0ed"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-46afd78d-4daf-42e4-849f-068b4f67b0ed"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-46afd78d-4daf-42e4-849f-068b4f67b0ed.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-46afd78d-4daf-42e4-849f-068b4f67b0ed.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HEREFORDSHIRE COUNCIL"
published: "2026-06-15"
---

# Room, Desk and Visitor Management

Buyer: HEREFORDSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-46afd78d-4daf-42e4-849f-068b4f67b0ed

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-46afd78d-4daf-42e4-849f-068b4f67b0ed.json)

## Summary

Herefordshire Council has completed the procurement process for a cloud-based solution aimed at enhancing workspace and resource booking capabilities, as part of a project titled "Room, Desk and Visitor Management". The tender, under the CPV classification 'Software package and information systems', covers regions within England, United Kingdom. This procurement reached the award stage on 9th April 2026, with an announcement published on 15th June 2026. The project's implementation will run from 1st May 2026 to 30th April 2028, involving a contract valued at £68,445. This procurement process was described as 'Other' in method details and sought to accommodate the needs of Herefordshire Council and its partner, Hoople, to support flexible and auditable hybrid working environments. It was not specifically targeted at SMEs or VCSEs.

This tender offers significant opportunities for businesses involved in developing or supplying technology solutions related to workspace management and cloud computing services. It particularly targets larger suppliers capable of delivering complex software systems that support hybrid working models. Companies specialising in software package and information systems well-versed in public sector requirements could substantially benefit from participating in similar future tenders. Building long-term relationships with local councils like Herefordshire could lead to recurrent business and wider market penetration in the public sector services domain.

## Notice

Commission of a cloud-based solution and associated services for a workspace and resource booking platform used to manage bookings for rooms, desks and visitors. The solution is required to support both Herefordshire Council and Hoople in providing flexibility and auditability in support of hybrid working.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/92b44b71-365c-46c5-89f4-0c39e00e85ac |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Other - |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Jun 2026 |
| Submission deadline | 1 Apr 2026 |
| Future notice date | Not specified |
| Award date | 8 Apr 2026 |
| Contract period | 30 Apr 2026 - 30 Apr 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £68,445 |
| Lots value | Not specified |
| Awards value | £68,445 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HEREFORDSHIRE COUNCIL |
| Locality | HEREFORD |
| Post town | Hereford |
| Postcode | HR4 0LE |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG11 Herefordshire, County of |
| Local authority | Herefordshire, County of |
| Electoral ward | Widemarsh |
| Westminster constituency | Hereford and South Herefordshire |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CLOUDBOOKING |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 15 Jun 2026 at 14:07 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/92b44b71-365c-46c5-89f4-0c39e00e85ac

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/92b44b71-365c-46c5-89f4-0c39e00e85ac
  15th June 2026 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.herefordshire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-46afd78d-4daf-42e4-849f-068b4f67b0ed. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-46afd78d-4daf-42e4-849f-068b4f67b0ed.json.