--- title: "HCC - 11/23 - The Provision of a Record Management Storage and Retrieval System" ocid: "ocds-b5fd17-46e63c56-e55f-4e76-89de-d9834ee04ae3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-46e63c56-e55f-4e76-89de-d9834ee04ae3" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-46e63c56-e55f-4e76-89de-d9834ee04ae3.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-46e63c56-e55f-4e76-89de-d9834ee04ae3.json" source: "Contracts Finder" current_stage: "Tender" buyer: "HERTFORDSHIRE COUNTY COUNCIL - RESOURCES" published: "2023-11-29" --- # HCC - 11/23 - The Provision of a Record Management Storage and Retrieval System Buyer: HERTFORDSHIRE COUNTY COUNCIL - RESOURCES Current stage: Tender OCID: ocds-b5fd17-46e63c56-e55f-4e76-89de-d9834ee04ae3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-46e63c56-e55f-4e76-89de-d9834ee04ae3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-46e63c56-e55f-4e76-89de-d9834ee04ae3.json) ## Summary The Hertfordshire County Council is seeking a contractor for the provision of a Record Management Storage and Retrieval System. This open procurement process requires interested organizations to 'express an interest' and 'opt in' to access full procurement documents. The deadline for tender submissions is 12 noon on the 20th December 2023. The contract period is set from 2024-2023 to 2031, with a total value of £1,200,000. The contract falls under the 'Storage and retrieval services' industry category and is located in Hertfordshire, United Kingdom. This tender presents opportunities for businesses experienced in storage solutions, records management, and security services. Companies with expertise in providing physical record storage, electronic and physical retrieval services, secure document destruction, and confidential waste collection are well-suited to compete. Small and medium-sized enterprises (SMEs) are encouraged to participate in this procurement process. Visit the provided link for more information and access to this opportunity. ## Notice Hertfordshire County Council is currently out to procurement for the Provision of a Record Management Storage and Retrieval System. Hertfordshire County Council are looking for a Contractor to provide; 1. Storage for physical records 2. Electronic and Physical Retrieval of the above records 3. Secure destruction of the records when required 4. Collection of Confidential waste for destruction from various sites within Hertfordshire on request We expect the Contractor to have a number of years' experience in carrying out similar contracts This procurement is an Open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 20th December 2023. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Additional information: Hertfordshire County Council is currently out to procurement for the Provision of a Record Management Storage and Retrieval System. Hertfordshire County Council are looking for a Contractor to provide; 1. Storage for physical records 2. Electronic and Physical Retrieval of the above records 3. Secure destruction of the records when required 4. Collection of Confidential waste for destruction from various sites within Hertfordshire on request We expect the Contractor to have a number of years' experience in carrying out similar contracts This procurement is an Open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 20th December 2023. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Delivery Notes The Contract Period is a core period of five (5) years with the option to extend for up to two (2) further years, therefore the maximum term of any Contract to be awarded is seven (7) years. Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d3754ff6-f7dc-46b6-bf14-19e08c63ee0d | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Nov 2023 | | Submission deadline | 20 Dec 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 May 2024 - 30 Apr 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,200,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HERTFORDSHIRE COUNTY COUNCIL - RESOURCES | | Locality | HERTFORDSHIRE | | Post town | Stevenage | | Postcode | SG13 8DE | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH26 North and East Hertfordshire | | Local authority | East Hertfordshire | | Electoral ward | Hertford Castle | | Westminster constituency | Hertford and Stortford | | Delivery location | Not specified | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 63121000 - Storage and retrieval services - 79996100 - Records management ## Release History - 29 Nov 2023 at 11:22 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d3754ff6-f7dc-46b6-bf14-19e08c63ee0d - 20 Nov 2023 at 13:11 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d3754ff6-f7dc-46b6-bf14-19e08c63ee0d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/d3754ff6-f7dc-46b6-bf14-19e08c63ee0d 29th November 2023 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-46e63c56-e55f-4e76-89de-d9834ee04ae3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-46e63c56-e55f-4e76-89de-d9834ee04ae3.json.