---
title: "Off Site Document Storage"
ocid: "ocds-b5fd17-47508521-b60d-4822-b07b-fe1f58b6beeb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-47508521-b60d-4822-b07b-fe1f58b6beeb"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-47508521-b60d-4822-b07b-fe1f58b6beeb.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-47508521-b60d-4822-b07b-fe1f58b6beeb.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "CPS"
published: "2025-03-19"
---

# Off Site Document Storage

Buyer: CPS  
Current stage: Award  
OCID: ocds-b5fd17-47508521-b60d-4822-b07b-fe1f58b6beeb

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## Summary

The Crown Prosecution Service (CPS) has completed the procurement for the "Off Site Document Storage" contract, classified under CPV codes 79995100 (Archiving services) and 79996100 (Records management). This project aims to ensure the secure storage and compliant disposal of public records in accordance with various legal and regulatory requirements. The total contract value is £4,485,000 GBP and spans a period from 1st September 2023 to 31st August 2025, covering services across the United Kingdom, British Overseas Territories, Channel Islands, Europe, Isle of Man, and other international locations. The procurement process was selective, utilizing a call-off from a framework agreement, with tender submissions concluding on 31st August 2023.

This tender offers significant business growth opportunities, particularly for large-scale archival and records management companies capable of handling extensive and regulatory-compliant records storage and destruction. The successful supplier, Iron Mountain (UK) PLC, reflects the procurement's preference for established businesses with a broad international service capacity. Companies possessing expertise in regulatory compliance services, data protection, and secure storage solutions are well-suited for such contracts, providing a solid foundation for expanding their portfolio and market presence.

## Notice

The CPS is responsible for the secure storage and disposal of public records to enable the CPS to comply with regulatory and legislative requirements with the Public Records Act 1958, Data Protection Act 2018 and Civil Service Code; Therefore, there is an ongoing need to securely and compliantly manage records. The total contract value covers the full 4 years, and is comprised of business-as-usual charges for the full period of (2 years +1+1) and prospective accelerated 'destruction' and an 'undefined boxes' projects.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/01ec3237-09e5-4efb-8fa1-d2d17932c390 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Mar 2025 |
| Submission deadline | 31 Aug 2023 |
| Future notice date | Not specified |
| Award date | 31 Aug 2023 |
| Contract period | 31 Aug 2023 - 31 Aug 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,485,000 |
| Lots value | Not specified |
| Awards value | £4,485,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CPS |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1H 9EA |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IRON MOUNTAIN (UK |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79995100 - Archiving services
- 79996100 - Records management

## Release History

- 19 Mar 2025 at 16:00 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/01ec3237-09e5-4efb-8fa1-d2d17932c390
- 10 Oct 2023 at 11:22 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/01ec3237-09e5-4efb-8fa1-d2d17932c390

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/01ec3237-09e5-4efb-8fa1-d2d17932c390
  19th March 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/00f6dddb-c4f8-49f6-a9bf-5aacf4d6ba0d
  n/a

## Notice URLs

- http://www.cps.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-47508521-b60d-4822-b07b-fe1f58b6beeb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-47508521-b60d-4822-b07b-fe1f58b6beeb.json.