--- title: "TENDER CANCELLED ITT for Maintenance, Repair and Overhaul (MRO) service covering ALL Air Conditioning, Air Handling Units and associated systems installed in New Forest District Council (NFDC) owned buildings" ocid: "ocds-b5fd17-475a2709-3ceb-4c09-8427-85382e349061" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-475a2709-3ceb-4c09-8427-85382e349061" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-475a2709-3ceb-4c09-8427-85382e349061.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-475a2709-3ceb-4c09-8427-85382e349061.json" source: "Contracts Finder" current_stage: "Tender" buyer: "NEW FOREST DISTRICT COUNCIL" published: "2024-01-23" --- # TENDER CANCELLED ITT for Maintenance, Repair and Overhaul (MRO) service covering ALL Air Conditioning, Air Handling Units and associated systems installed in New Forest District Council (NFDC) owned buildings Buyer: NEW FOREST DISTRICT COUNCIL Current stage: Tender OCID: ocds-b5fd17-475a2709-3ceb-4c09-8427-85382e349061 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-475a2709-3ceb-4c09-8427-85382e349061) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-475a2709-3ceb-4c09-8427-85382e349061.json) ## Summary The New Forest District Council has issued a tender for a Maintenance, Repair and Overhaul (MRO) service covering all Air Conditioning, Air Handling Units, and associated systems in its owned buildings. The closing date for submissions is 12:00 NOON, 19 January 2024. This tender falls under the industry categories of Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery. The procurement method being used is an Open procedure (above threshold). The contract period is from 1 April 2024 to 31 March 2027. This tender presents an opportunity for businesses specialising in Heating, Ventilation and Air-Conditioning installation work, Repair and Maintenance services of central heating, and related areas to compete. Small and Medium-sized Enterprises (SMEs) may find this tender particularly suited to their capabilities. Potential bidders need to ensure compliance with the set deadlines and specifications outlined by the New Forest District Council to be considered for this maintenance contract. ## Notice TENDER CANCELLED ITT for Maintenance, Repair and Overhaul (MRO) service covering ALL Air Conditioning, Air Handling Units and associated systems installed in New Forest District Council (NFDC) owned buildings Closing Date for Submission of Tenders 12.00 NOON, 19 JANUARY 2024 To be returned electronically via the Council's e-tendering solution "Pro-Contract" hosted on the South East Business Portal (SEBP) The contractor will provide a Maintenance, Repair and Overhaul (MRO) service under the following headings; Preventative Maintenance Programme: A fixed price Preventative Maintenance Programme (PMP) to service and maintain (in accordance with original equipment manufacturers OEM recommendations) the Air Conditioning, Air Handling Units and associated systems across all NFDC owned buildings (Offices, Depots, Leisure Centres and Residential Housing communal blocks) as defined in the site asset register (Appendix B1). Included in the PMP is the requirement for the Contractor to set up and maintain an F-Gas asset register to be updated and shared with the Council following each visit (PMP or Repair Response) as part of the fixed price. Repair Service: A Repair Response Service to attend NFDC sites between PMP planned visits for the purpose of ad-hoc breakdowns or repairs. A schedule of response types are set out in the outcome specification (Appendix B). The labour, overhead and materials costs related to the Repair Service will be defined by an agreed Schedule of Rates (SOR) and pricing menu. The cost of any repair service will be additional to the fixed price PMP service. Overhaul Service: An Overhaul element is included in the contract to allow the Council to instruct the Contractor to quote for overhauls to the ACHU system (e.g. upgrade or refurbishment) as instructed by the Council from time to time (note: this is not included in the PMP cost and will be subject to separate price quote for labour & materials (using the agreed SOR fees and pricing menu provided under the Repair Service) being approved by the Council. The Council does not guarantee overhaul works will be awarded under this contract and reserves the right to seek competitive quotations. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/aacd6546-1ba4-4ba1-bfdd-5d579b3074df | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Jan 2024 | | Submission deadline | 19 Feb 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2024 - 31 Mar 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £125,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NEW FOREST DISTRICT COUNCIL | | Locality | LYNDHURST | | Post town | Southampton | | Postcode | SO43 7PA | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ36 Central Hampshire | | Local authority | New Forest | | Electoral ward | Lyndhurst & Minstead | | Westminster constituency | New Forest East | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 42 - Industrial machinery - 45 - Construction work - 50 - Repair and maintenance services ### Codes - 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery - 45331000 - Heating, ventilation and air-conditioning installation work - 50720000 - Repair and maintenance services of central heating ## Release History - 23 Jan 2024 at 14:12 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/aacd6546-1ba4-4ba1-bfdd-5d579b3074df - 22 Jan 2024 at 11:52 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/02899925-c717-4a0f-84af-cbef03201121 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/aacd6546-1ba4-4ba1-bfdd-5d579b3074df 23rd January 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/02899925-c717-4a0f-84af-cbef03201121 22nd January 2024 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.nfdc.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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