--- title: "GSV3337 - Library Condition Audit" ocid: "ocds-b5fd17-47aaf632-3052-40e4-9b73-43668f1d85c0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-47aaf632-3052-40e4-9b73-43668f1d85c0" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-47aaf632-3052-40e4-9b73-43668f1d85c0.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-47aaf632-3052-40e4-9b73-43668f1d85c0.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE HOUSE OF LORDS" published: "2024-12-12" --- # GSV3337 - Library Condition Audit Buyer: THE HOUSE OF LORDS Current stage: Tender OCID: ocds-b5fd17-47aaf632-3052-40e4-9b73-43668f1d85c0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-47aaf632-3052-40e4-9b73-43668f1d85c0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-47aaf632-3052-40e4-9b73-43668f1d85c0.json) ## Summary The House of Lords is seeking qualified suppliers to undertake a comprehensive audit of its Palace of Westminster print collections and physical holdings. This library condition audit, titled "GSV3337 - Library Condition Audit", falls under the Archive services category (CPV 92512000) and includes additional classifications such as Library services and Library and archive services. The project is located in Westminster, United Kingdom, and the procurement process is currently at the tender stage. The tender was published on 9 December 2024, and the deadline for applications is 23 December 2024. The contract period will commence on 21 April 2025 and conclude on 29 September 2025. The procurement method used is an open procedure below the threshold, with a minimum value of £90,000 and an estimated total value of £108,000. This tender presents significant opportunities for businesses specialising in library, archive, and preservation services, especially those experienced in conservation. SMEs are encouraged to apply, as they are suitable for this project, while VCSEs are not targeted. Businesses with expertise in conducting audits, preparing detailed reports, and providing actionable recommendations for preservation will find this tender attractive. The comprehensive nature of the audit and the focus on modern 20th/21st-century bindings mean that firms with robust experience in handling large-scale collection assessments and planning for conservation measures will be well-suited to compete for this contract, potentially gaining influential work within the prestigious House of Lords. ## Notice The House of Lords Library invites tender applications from qualified suppliers to undertake a comprehensive audit of the House of Lords Library's Palace of Westminster print collections and physical holdings. The findings of the audit will determine the condition of the collections and recommendations for decant packing and interventive conservation requirements. Subsequently, the Library will use this data to estimate the cost of packing materials and how long each collection will take to pack and move. The collection audit will cover the assessment of approximately 2,114 linear meters equating to approximately 80,000 items (the majority of which are modern 20th/21st century bindings). The estimated amount of recommended conservation work equates to approximately 1,600 items ranging in complexity: from under 2 hours of work to over 8 hours of work. The selected supplier/s will be responsible for conducting the audit, preparing a summary report, and providing actionable recommendations to improve preservation. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3ac68b4d-d1a0-4455-bdf8-17619b5abc75 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Dec 2024 | | Submission deadline | 23 Dec 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 20 Apr 2025 - 29 Sep 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £108,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE HOUSE OF LORDS | | Locality | WESTMINSTER | | Post town | South West London | | Postcode | SW1A 0AA | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92510000 - Library and archive services - 92511000 - Library services - 92512000 - Archive services ## Release History - 12 Dec 2024 at 12:08 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3ac68b4d-d1a0-4455-bdf8-17619b5abc75 - 9 Dec 2024 at 14:44 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/9f0ce46b-f5ee-4a1e-aeed-5b8bef7df5af ## Documents - https://www.contractsfinder.service.gov.uk/Notice/3ac68b4d-d1a0-4455-bdf8-17619b5abc75 12th December 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/9f0ce46b-f5ee-4a1e-aeed-5b8bef7df5af 9th December 2024 - Opportunity notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-47aaf632-3052-40e4-9b73-43668f1d85c0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-47aaf632-3052-40e4-9b73-43668f1d85c0.json.