---
title: "Student Management System"
ocid: "ocds-b5fd17-484505c8-f224-470d-922e-6e73a5e056ce"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-484505c8-f224-470d-922e-6e73a5e056ce"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-484505c8-f224-470d-922e-6e73a5e056ce.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-484505c8-f224-470d-922e-6e73a5e056ce.json"
source: "Contracts Finder"
current_stage: "Planning"
buyer: "LEEDS TRINITY UNIVERSITY"
published: "2024-10-14"
---

# Student Management System

Buyer: LEEDS TRINITY UNIVERSITY  
Current stage: Planning  
OCID: ocds-b5fd17-484505c8-f224-470d-922e-6e73a5e056ce

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-484505c8-f224-470d-922e-6e73a5e056ce.json)

## Summary

Leeds Trinity University is currently in the planning stage of procuring a "Student Management System," which falls under the industry category of software package and information systems (CPV code: 48000000). The university is located at Brownberrie Lane, Horsforth, Leeds, LS18 5HD, England. The procurement process aims to replace the university's existing student course management system with a comprehensive solution that handles all facets of an academic student life cycle and related functionalities. Key dates include the engagement end date on 4th November 2024. The procurement method is an early market engagement to gather information from potential suppliers.

This tender presents significant opportunities for businesses specialising in student management systems, particularly those with experience in integrating Microsoft SQL Server and offering extensive academic lifecycle management functionalities. The tender is well-suited for SMEs and VCSEs capable of delivering a system that can cater to various academic and administrative needs, ranging from applicant enquiries to alumni management. Businesses that can offer efficient data migration, robust reporting tools, and secure system access will find this opportunity especially appealing, fostering growth through potential long-term collaboration with the university.

## Notice

Leeds Trinity University is assessing options for future provision of its student course management system. Any potential for the current system would need to include the follow functionality: 1. Microsoft SQL Server based system. 2. Ability to administer and process ALL aspects of an academic student life cycle, including but not limited to: - Applicant Enquiries - Application Management and Paperless Processing (Direct, UCAS, DFE) - Applicant Interview Administration - Applicant Clearing - Curriculum Management - Student Disability and Accessibility Management - Student Funding Processing and SLC Integration - Student Course Management - Student Module Management - Student Exam Scheduling - Student Results Management - Student Progression and Award Management - Student Graduation Processing and Management - Alumni Management - Student Communications via SMS, Email, web portal - Module diets, selection, and results processing (manual and automated) - Student scheduling and timetabling down to an individual level 3. General System Functionality: - HESA Processing and Submission - Create and deploy RESTful web service integrations via web services and Publish and subscribe methodology - Data Transform functionality (XSL / XSD / JSON) - Reporting functionality or ability to tie into external reporting products such as SSRS / PowerBI etc. - Ability to run large processes in batch - Ability to initiate and run automated process via automated triggers or data changes - System Access via secure Web Portal or back-office client - Ability to create and tailor online web processes for staff and student to enable processes such Online Programme Registration Module Registration, administration of personal data etc. Experienced suppliers of student management systems are asked to provide the following information by email to l.glasper@leedstrinity.ac.uk, based on an average implementation: - Price per year / licencing costs - Hosting costs if applicable (or ability to host on Prem) - Likely implementation time - Costs / estimates for assisting with migration from existing systems - System functionality offered against the supplied requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8bb06c50-4d6d-4e15-ba74-68ec5772526d |
| Notice type | Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Not specified |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Oct 2024 |
| Submission deadline | Not specified |
| Future notice date | 4 Nov 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEEDS TRINITY UNIVERSITY |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS18 5HD |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Horsforth |
| Westminster constituency | Leeds North West |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 14 Oct 2024 at 09:58 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/8bb06c50-4d6d-4e15-ba74-68ec5772526d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/8bb06c50-4d6d-4e15-ba74-68ec5772526d
  14th October 2024 - Early engagement notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-484505c8-f224-470d-922e-6e73a5e056ce. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-484505c8-f224-470d-922e-6e73a5e056ce.json.