---
title: "THE EXTRACARE CHARITABLE TRUST - Contracts for Soft Facility Management"
ocid: "ocds-b5fd17-48a8ba47-7474-492b-8716-93843b4d3136"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-48a8ba47-7474-492b-8716-93843b4d3136"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-48a8ba47-7474-492b-8716-93843b4d3136.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-48a8ba47-7474-492b-8716-93843b4d3136.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "RAND ASSOCIATES CONSULTANCY SERVICES LIMITED"
published: "2022-01-06"
---

# THE EXTRACARE CHARITABLE TRUST - Contracts for Soft Facility Management

Buyer: RAND ASSOCIATES CONSULTANCY SERVICES LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-48a8ba47-7474-492b-8716-93843b4d3136

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## Summary

The procurement process involves the RAND Associates Consultancy Services Limited as the contracting authority, seeking contractors for 'Soft Facility Management' services for THE EXTRACARE CHARITABLE TRUST. This initiative targets facilities given to 3,514 dwellings across 13 retirement villages and three housing schemes located mainly in the West and East Midlands. The procurement is currently in the award stage, having concluded the tender period on 29th July 2021, and with a contract start date of 1st April 2022, projected to last until 31st March 2032. The overall value of the contract is £20,750,761, awarded through a selective procurement method under a restricted procedure due to its monetary threshold.

This opportunity presents significant avenues for business growth, particularly for firms specialising in facilities management services such as grounds maintenance, cleaning, and pest control. Given the emphasis on high-quality service delivery, businesses that can showcase a proven track record in these areas will be well-suited to compete for this contract. Additionally, small and medium enterprises (SMEs) are encouraged to submit tenders, especially as the contracting authority is focused on creating sustainable communities and making a positive impact.

## Notice

The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control) to the 3,514 dwellings located in its 13 retirement villages and 3 housing schemes predominately in the West and East Midlands with a growing portfolio. The Contracting Authority's mission is to create strong sustainable communities and they are committed to making a positive difference. The quality of these services provided is therefore of paramount importance . The Contracting Authority is therefore seeking to appoint Contractors who can deliver these services to the highest possible standards and can demonstrate a proven track record for these services. Economic Operators will be required to complete a selection questionnaire. This will be used to select those Economic Operators who will be invited to submit a tender. All documentation can be downloaded from https://etenders.rand-associates.co.uk. eTenders@Rand is Rand Associates Consultancy Services Ltd's eProcurement portal (the 'Portal') for downloading/submission of the selection questionnaires and the draft procurement documentation and communicating requests for and responses to clarifications. All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.randassociates.co.uk. After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: EXTRASFM1 All queries and any clarifications must be communicated using the secure email messaging function within the Portal. Should Economic Operators have any queries, or experience difficulties with the registration or download/upload system, they should email eTenders@rand-associates.co.uk Tenders may be submitted for all lots. Maximum number of lots that may be awarded to one tenderer: 2 The contracting authority reserves the right to award contracts combining the following lots or groups of lots: The Three Lots are West, East and South. Contracts may be awarded for combining West and South, or East and South, or three individual Contracts may be awarded.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/964f61f7-1f9c-4dfe-9673-b9c8c1c47292 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Jan 2022 |
| Submission deadline | 29 Jul 2021 |
| Future notice date | Not specified |
| Award date | 25 Nov 2021 |
| Contract period | 31 Mar 2022 - 31 Mar 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £6,757,000 |
| Lots value | Not specified |
| Awards value | £20,750,761 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RAND ASSOCIATES CONSULTANCY SERVICES LIMITED |
| Locality | COVENTRY |
| Post town | Coventry |
| Postcode | CV3 2SN |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG33 Coventry |
| Local authority | Coventry |
| Electoral ward | Wyken |
| Westminster constituency | Coventry East |
| Delivery location | TLF East Midlands (England), TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | FIDELIS CONTRACT SERVICES; JUST ASK ESTATE SERVICES |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79993100 - Facilities management services

## Release History

- 6 Jan 2022 at 15:25 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/964f61f7-1f9c-4dfe-9673-b9c8c1c47292
- 29 Jun 2021 at 14:51 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/fbf2a2fb-b632-4166-860e-1dfaca190a2c

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/964f61f7-1f9c-4dfe-9673-b9c8c1c47292
  6th January 2022 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/fbf2a2fb-b632-4166-860e-1dfaca190a2c
  29th June 2021 - Opportunity notice on Contracts Finder
- https://etenders.rand-associates.co.uk
- https://www.find-tender.service.gov.uk/Notice/014766-2021?

## Notice URLs

- https://etenders.rand-associates.co.uk/
- https://etenders.randassociates.co.uk
- https://www.find-tender.service.gov.uk/Notice/014766-2021

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-48a8ba47-7474-492b-8716-93843b4d3136. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-48a8ba47-7474-492b-8716-93843b4d3136.json.