--- title: "Windlesham Parish Council Festive Lights & Trees" ocid: "ocds-b5fd17-48d88078-8fb3-4f63-8715-3f5a76387a74" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-48d88078-8fb3-4f63-8715-3f5a76387a74" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-48d88078-8fb3-4f63-8715-3f5a76387a74.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-48d88078-8fb3-4f63-8715-3f5a76387a74.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WINDLESHAM PARISH COUNCIL" published: "2025-06-03" --- # Windlesham Parish Council Festive Lights & Trees Buyer: WINDLESHAM PARISH COUNCIL Current stage: Tender OCID: ocds-b5fd17-48d88078-8fb3-4f63-8715-3f5a76387a74 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-48d88078-8fb3-4f63-8715-3f5a76387a74) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-48d88078-8fb3-4f63-8715-3f5a76387a74.json) ## Summary Windlesham Parish Council has initiated an open procurement process for the provision of festive lighting and Christmas trees across Bagshot, Lightwater, and Windlesham, in the South East of England. This tender, titled "Windlesham Parish Council Festive Lights & Trees," falls under the industry category of electrical equipment and event services. As part of the tender stage, submissions are being sought from suitable contractors who can supply, install, and manage these installations efficiently. The process is currently active, with the tender end date set for 4th July 2025. Contracts may be valid for up to three years, beginning from 1st November 2025 until 31st January 2028, with the council reserving the right to award for shorter durations. The procurement represents a significant opportunity for businesses in electrical installations and event management, particularly those with experience in festive lighting and decorations. SMEs and VCSEs are encouraged to participate, as the tender suitability includes these enterprises. Contractors with proven capability in similar projects and who can provide relevant references and appropriate insurance will find this contract particularly beneficial for expanding their service portfolio in public sector projects. Interested suppliers must demonstrate quick response capabilities, with emergency site attendance within two hours, and regular call-outs within 24 hours, adding an attractive challenge for businesses inclined towards rapid service delivery. The annual value of the contract, reaching up to £60,000, also offers substantial financial incentives for growth-oriented enterprises. ## Notice Windlesham Parish Council is seeking contractors to provide Christmas trees and lighting for three distinct locations: Bagshot, Lightwater, and Windlesham. To accommodate local preferences and logistical considerations, this tender is documented by village. Suppliers should be aware that this will be evaluated and awarded as a single tender for supply and installation across all three villages. Contracts will not be awarded separately. The selected contractor must be able to supply, install, and remove all festive lights, as well as supply and install Christmas trees and tree lights. In the event of an emergency, the contractor must be able to attend the site within two hours. For all other call-outs, attendance is required within 24 hours. For further details, please refer to Appendix 1, which provides detailed information on requirements, and Appendix 2, Standard Selection Questionnaire which must be completed and submitted alongside your tender application. Please note that you must answer all questions in parts, 1, 2, and 3. To be considered, interested contractors must demonstrate a proven track record, supported by evidence of previous or current similar projects. Applicants must also provide at least one relevant reference and a copy of valid insurance, including public liability insurance of PS10 million, a risk assessment, and a HERS certificate with their application. Contractors who meet these requirements are invited to complete the attached tender spreadsheet and submit an estimated cost breakdown for 3 consecutive years. Contractors should be aware that the Council reserves the right not to award the contract or to award the contract for either 1, 2, or 3 years. We kindly ask that all tender submissions be provided in hard copy, addressed to the Clerk at the Windlesham Parish Council office. Please ensure submissions are sealed and clearly marked as the invitation to tender. Additional information: SUBMISSION INFORMATION: Tenders are to be submitted in writing in a sealed, marked envelope addressed to the Proper Officer ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3d764873-f179-43d7-9059-76ed55d0d593 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Jun 2025 | | Submission deadline | 4 Jul 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Nov 2025 - 31 Jan 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £60,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WINDLESHAM PARISH COUNCIL | | Locality | LIGHTWATER | | Post town | Guildford | | Postcode | GU18 5RG | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ25 West Surrey | | Local authority | Surrey Heath | | Electoral ward | Lightwater | | Westminster constituency | Surrey Heath | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 34 - Transport equipment and auxiliary products to transportation - 51 - Installation services (except software) - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting - 34928500 - Street-lighting equipment - 51110000 - Installation services of electrical equipment - 79952000 - Event services ## Release History - 3 Jun 2025 at 08:24 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3d764873-f179-43d7-9059-76ed55d0d593 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/3d764873-f179-43d7-9059-76ed55d0d593 3rd June 2025 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/c601fc2c-9d51-4823-a182-4160bb3f88ae - https://www.contractsfinder.service.gov.uk/Notice/Attachment/27854908-ccb0-4957-9c65-e244d549deef - https://www.contractsfinder.service.gov.uk/Notice/Attachment/ced7e566-48dd-4644-86da-97d301a06a77 ## Notice URLs - http://www.windleshampc.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-48d88078-8fb3-4f63-8715-3f5a76387a74. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-48d88078-8fb3-4f63-8715-3f5a76387a74.json.