---
title: "Human Resources Information System (HRIS) & Managed Payroll and Pensions service"
ocid: "ocds-b5fd17-4915dd90-1010-4cd4-832a-c026d683d107"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-4915dd90-1010-4cd4-832a-c026d683d107"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-4915dd90-1010-4cd4-832a-c026d683d107.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-4915dd90-1010-4cd4-832a-c026d683d107.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "THE ROYAL BOROUGH OF KINGSTON UPON THAMES FOR AND ON BEHALF OF ACHIEVING OF CHILDREN (AFC)"
published: "2021-07-30"
---

# Human Resources Information System (HRIS) & Managed Payroll and Pensions service

Buyer: THE ROYAL BOROUGH OF KINGSTON UPON THAMES FOR AND ON BEHALF OF ACHIEVING OF CHILDREN (AFC)  
Current stage: Tender  
OCID: ocds-b5fd17-4915dd90-1010-4cd4-832a-c026d683d107

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## Summary

The Royal Borough of Kingston upon Thames, acting on behalf of Achieving for Children (AfC), is seeking suppliers for a Human Resources Information System (HRIS) and Managed Payroll and Pensions service. This open procurement process is currently in the tender stage, with submissions due by 2nd September 2021. The initial contract is set to commence on 13th October 2021, extending until 31st March 2025, and includes two optional 12-month extensions, potentially lasting until 31st March 2027. The total budget for the contract, including extensions, is capped at £520,000.

This tender presents significant opportunities for businesses specialised in public sector HRIS solutions and payroll management services. Companies with experience in configuring user-friendly HR systems that integrate seamlessly with third-party applications will be well-positioned to compete. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly encouraged to participate, as their unique insights and tailored services could fulfil the specific needs outlined by AfC.

## Notice

Achieving for Children (AfC) is looking to procure services from a supplier with public sector or not for profit experience of configuring a HRIS system that is simple and easy to use by our workforce and provide a fully managed payroll/pensions service. The requirements include designing a system for our needs that will work with third party systems, reduces time and paperwork and is able to manage the employee lifecycle. We also require expert services by delivering a managed payroll that ensures employees are accurately paid, deductions are undertaken and all requirements of AfC are met within any statutory returns. The initial contract is to start on 13th October 2021 and will end on 31 March 2025, with two possible 12 month extensions to be taken at the sole discretion of AFC. If both 12 months extensions are taken, the contract will end on 31 March 2027. The total price of the initial contract including the two possible 12 month extensions must be below PS520,000. The Royal Borough of Kingston upon Thames upon Thames is procuring for and on behalf of AFC.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/cc020c07-43e8-412d-b234-8327bda7e918 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Jul 2021 |
| Submission deadline | 2 Sep 2021 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 12 Oct 2021 - 31 Mar 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £520,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE ROYAL BOROUGH OF KINGSTON UPON THAMES FOR AND ON BEHALF OF ACHIEVING OF CHILDREN (AFC) |
| Locality | KINGSTON UPON THAMES |
| Post town | Kingston upon Thames |
| Postcode | KT1 1EU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Kingston upon Thames |
| Electoral ward | Kingston Town |
| Westminster constituency | Kingston and Surbiton |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 72212450 - Time accounting or human resources software development services
- 79211110 - Payroll management services

## Release History

- 30 Jul 2021 at 17:10 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/cc020c07-43e8-412d-b234-8327bda7e918
- 30 Jul 2021 at 17:07 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/cc1ae6a1-3b8c-4a37-9cd6-3239d8483c6d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/cc020c07-43e8-412d-b234-8327bda7e918
  30th July 2021 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/cc1ae6a1-3b8c-4a37-9cd6-3239d8483c6d
  30th July 2021 - Opportunity notice on Contracts Finder
- https://procontract.due-north.com/Advert/Index?advertId=e471538f-0eee-eb11-810d-005056b64545
  Advert link

## Provenance

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