---
title: "SUPPLY OF TIME AND ATTENDANCE ROSTERING/ SYSTEM"
ocid: "ocds-b5fd17-491c2da0-adca-11e6-9901-0019b9f3037b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-491c2da0-adca-11e6-9901-0019b9f3037b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-491c2da0-adca-11e6-9901-0019b9f3037b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-491c2da0-adca-11e6-9901-0019b9f3037b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "WEST MIDLANDS FIRE SERVICE"
published: "2016-11-18"
---

# SUPPLY OF TIME AND ATTENDANCE ROSTERING/ SYSTEM

Buyer: WEST MIDLANDS FIRE SERVICE  
Current stage: Award  
OCID: ocds-b5fd17-491c2da0-adca-11e6-9901-0019b9f3037b

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## Summary

The West Midlands Fire Service has completed a procurement process for the supply of a new time and attendance rostering system, aimed at enhancing flexibility for operational emergency staff and support personnel. The contract, which has an estimated value of £157,902, was awarded to Gartan Technologies and is set to run from 3rd October 2016 to 30th September 2019. This procurement was conducted using a selective negotiated procedure, with the tender period concluding on 15th August 2016. The service primarily operates in the electronic supplies industry and is located in Birmingham, West Midlands, England.

This tender represents a significant opportunity for businesses specialising in electronic systems and software solutions, particularly those with experience in integrating flexible rostering systems for public sector organisations. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) may find this procurement particularly suitable due to their capacity to innovate and respond to the specific needs outlined by the West Midlands Fire Service. Businesses that can offer adaptable systems compatible with existing IT infrastructure will be well-positioned to compete in future procurement processes of similar nature.

## Notice

The Authority utilises a time and attendance/ rostering system for operational emergency firefighters and officers, fire control personnel that handle emergency calls from the public, support staff in functions such as ICT, Finance, HR, cooks, cleaners and security staff. A new system is required that would allow more flexibility to the Authority by providing operational emergency employees the capability to allocate their own shifts and perform shift swapping. The system procured will also need to demonstrate that all existing shift patterns and the flextime plus scheme in operation for support staff can be managed and that it can be interfaced with other Fire Service systems such as Oracle HRMS and Oracle Pay. Access would be via desktop PC's, web browsers and mobile devices, and have the flexibility to cope with future alterations to shift patterns. It is hoped that the following outcomes will be achieved through the implementation of a new system: * Increase personal accountability through individual management * Create a flexible workforce through a flexible system * Develop a modern approach to time and attendance/ rostering management utilising instant messaging and real time visible data to aid in local and strategic decision making * Develop a system that is more compatible with a wide range of devices * Create a simplistic approach that increases productivity and reduces time spent on inputs.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/12369361-bb92-4dcf-ba8a-ffef5abd054a |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Negotiated procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Nov 2016 |
| Submission deadline | 15 Aug 2016 |
| Future notice date | Not specified |
| Award date | 7 Sep 2016 |
| Contract period | 2 Oct 2016 - 30 Sep 2019 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £157,902 |
| Lots value | Not specified |
| Awards value | £157,902 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST MIDLANDS FIRE SERVICE |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B7 4HW |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Nechells |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GARTAN TECHNOLGIES |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting

### Codes

- 31711000 - Electronic supplies

## Release History

- 18 Nov 2016 at 20:17 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/12369361-bb92-4dcf-ba8a-ffef5abd054a

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/12369361-bb92-4dcf-ba8a-ffef5abd054a
  7th October 2016 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-491c2da0-adca-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-491c2da0-adca-11e6-9901-0019b9f3037b.json.